2 Saving Money Time HEEP Area 1

Saving MoneySaving Time: 

Saving Money Saving Time Area 1 HEEP Conference Douglas Tobin, PennDOT June 27, 2005

Today’s ECMS Presentations: 

Today’s ECMS Presentations

Samuel Huntingdon: 

Samuel Huntingdon

Presidents of the United States in Congress Assembled: 

Presidents of the United States in Congress Assembled Samuel Huntington Thomas McKean John Hanson Elias Boudinot Thomas Mifflin Richard Henry Lee John Hancock Nathaniel Gorham Arthur St. Clair Cyrus Griffin And then George Washington

From Paths to Interstates: 

From Paths to Interstates Great Warriors Path Great Philadelphia Wagon Road Camp Colt

Paving the Way: 

Paving the Way Gifford Pinchot Pennsylvania Turnpike

Transportation Life Cycle: 

Transportation Life Cycle Maintenance and Operation Construction Project Development Project Inception Planning and Programming

A Short History of Project Development: 

A Short History of Project Development

Benchmarking - Design: 

Florida 1075 Design Staff $1.1 Billion Lettings/Year 1500 Projects Under Design/Year 60-84 Mos Approval to Let 95-100% on Schedule & Budget at Let 60-70% ROW Plans Complete at Time of Issue Pennsylvania 922 Design Staff $1.0 Billion Lettings/Year 4000 Projects Under Design/Year 6-60 Mos Approval to Let 60-70% on Schedule & Budget at Let 60% ROW Plans Complete at Time of Issue New York 2140 Design Staff $1.3 Billion Lettings/Year 1200 Projects Under Design/Year 60 Mos Approval to Let 85% on Schedule & Budget at Let 90% ROW Plans Complete at Time of Issue Virginia 1109 Design Staff $650-800 Million Lettings/Year 1800 Projects Under Design/Year 60-84 Mos Approval to Let 50% on Schedule & Budget at Let 75% ROW Plans Complete at Time of Issue Benchmarking - Design

ERMA Plans: 

ERMA Plans Engineering Resource Management and Automation Business Plan for Engineering Computing To enable PennDOT to deliver more projects with higher quality at same staffing levels and no increase in design costs

1996: 

1996 Ice Flood Philadelphia Tire Fire

ERMA Initiatives: 

Highway Bridge Survey Geotech Traffic Pavement Electrical Environmental Engineering Software Expert Systems GPS / GIS Database Management Systems REMIS ECMS EDMS APRAS BMS Utilities EC Infrastructure Development, Maint. & Support (ECMD Org.) Training/Cert (Trans U.) ERMA Initiatives

ECMS Development: 

ECMS Development

ECMS Users: 

ECMS Users Other PennDOT Partners

ECMS – Life of a Project: 

ECMS – Life of a Project Subcontractor Approval Contractor Prequalification Finalization Contractor Evaluation Design Portfolio and Project Management PMC Approval Contract Awards Electronic Bidding Design and Bid Package Preparation Design Construction ECMS Field Documentation CDS NeXtGen Project Setup Scheduling

Design Phase Business Functions: 

Design Phase Business Functions Project Setup Design and Bid Package Preparation Electronic Bidding Contract Awards Design Portfolio and Project Management

Construction Phase Business Functions: 

Construction Phase Business Functions Contractor Prequalification Project Scheduling ECMS Field Documentation CDS NeXtGen Subcontractor Approval Contractor Evaluation Finalization

Meeting Users Needs: 

Meeting Users Needs

Waves of ECMS: 

Waves of ECMS Electronic Bidding System October 1998 Project Management Pilots March 2000 Consultant Selection and Invoicing December Project Management Customization 18, 2000 Project Management Portfolio Pilots Common Functions Engineering Management Functions July 16, Electronic PS&E and Contract 2002 Construction Management July 16, 2002

Changing the Way We Do Business: 

Changing the Way We Do Business Electronic Bidding System Electronic Planholders List Electronic Notice to Contractors Consultants Register Consultants begin working in ECMS EDMS Initiative puts complete proposals with attachments, addenda and plans on EBS October 1998 1999 2000 December 2000 Spring 2001 Fall 2001

Changing the Way We Do Business: 

Changing the Way We Do Business Contractor Registration First projects into ECMS First Advertisement First Let First Award First Electronic Contract All Projects in ECMS Electronic Bonds November 2001 July 2002 August 2002 October 2002 November 2002 December 2002 June 2003 February 2005

Federal Funded Projects: 

Federal Funded Projects

State Funded Projects: 

State Funded Projects

Local Projects: 

Local Projects

Emergency Projects: 

Emergency Projects

Plans in ECMS: 

Plans in ECMS Most scanned Sheet Size Change TIFF Now, PDF Later Availability

Portal: 

Portal

The ECMS Family: 

The ECMS Family

Access Security Structure: 

Access Security Structure Department sets UserID and Password for Business Partner Administrator BP Admin sets UserID and first password User Roles Defined 10,616 Users

ECMS Business Partners: 

ECMS Business Partners 1708 Construction Firms 845 Consulting Firms 210 Municipalities 19 Printing Partners 159 Bonding Agencies 60 Surety Companies 42 Planning Parners

ECMS & Electronic Signatures: 

ECMS & Electronic Signatures Electronic Transactions Act of 1999 (Act 69) Electronic signatures

Slide35: 

Sample legal agreement with full electronic signature Agreement Workflow ECMS Title of Business Partner Signatory

Slide36: 

Sample Construction Contract (Top of Form) ECMS

Slide37: 

Sample Construction Contract (Bottom of Form) Contract Workflow ECMS

Questions??: 

Questions??