presentation skills

Slide 1: 

Welcome to

Slide 2: 

Presentation Skills

Slide 3: 

ORGANISING YOUR PRESENTATION WHY ? WHAT ? WHO ?

Slide 4: 

WHY ? “A wise man asks himself seven times ‘why?’ before acting” Why am I going to give this presentation? To provide information? To sell my ideas? Whatever the answer, keep asking ‘why’ in as many ways ..

Slide 5: 

WHAT ? However intelligent your audience is, they will neither want nor be able to absorb more than: 4 or 5 key points

Slide 6: 

WHAT ? What is the objective I wish to achieve? What will I accept as evidence that my speech has succeeded? What must the audience do or think at the end?

Slide 7: 

WHO ? Who will be in the audience ? – so as to customize your message. Who are the participants? Level? Background? What do they already know about the Subject?

Slide 8: 

WHO ? Are they really interested? What are their WIIFM’s? (What’s In It For Me?) What do they expect me to say? What is their mind-set? (prejudices, attitudes, beliefs etc.)

Slide 9: 

You need a VEHICLE to carry your message : A device to link key messages together and help retention An example or story or demo to make a bridge between your messages and the audience’s experience A series of slides to “package” your messages After all, if your presentation is not memorable – why bother to speak?

Slide 10: 

“ BOMBER B” The Presentation

Slide 11: 

Bang! Always start with a “hook” Opening Outline main message Message Give only 4-5 key messages Bridge Make a bridge between each key message and the participant’s experience and needs Examples Give frequent examples to help the audience visualize what you mean Recap Be sure to summarize and conclude Bang! Always finish with a closing “hook” “ BOMBER B”

Slide 12: 

MAKING YOUR PRESENTATION THE OPENING BANG A provocative or dramatic statement A humorous anecdote Audience participation (a question, a survey of views, a reference to participants etc) An audio-visual “gimmick”( slide, video, tape etc) An action (a demonstration, a mime, an unexpected entry, a song, a quotation, etc)

Slide 13: 

FINISHING YOUR PRESENTATION THE FINAL BANG Most business presentations end with mumbled requests for questions, apologies or other whimpers. A statement which dramatically sums up your key message. A visual or verbal link back to your opening bang. An unexpected action, happening or apparition Simply a determined “Thank you for your attention” (always “ask” for applause even if you won’t get it)

Slide 14: 

DURING THE PRESENTATION USING YOUR VOICE

Slide 15: 

USING YOUR VOICE PROJECTION Speak louder than usual. Throw your voice back of room ARTICULATION Don’t swallow words Beware of verbal “ticks” MODULATION Vary tone and pitch. Be dramatic, confidential and/or triumphant PRONUNCIATION Watch accents. Check difficult words. ENUNCIATION Over emphasize REPETITION Repeat key phrases with different vocal emphasis SPEED Use delivery speed to manipulate the audience! Fast delivery to excite Slow delivery to emphasize, awe, dramatize and control and stimulate

Slide 16: 

DRESSING FOR YOUR PRESENTATION DRESS Avoid black and white and other strongly contrasting colours Wear comfortable, loose-fitting clothes If you can’t make up your mind, wear something boring Try and dress one step above the audience Check zips and buttons before standing up.

Slide 17: 

Honing Your Skills Don’t keep your eyes on your notes Never read anything except quotations It’s natural to be nervous Exaggerate body movements and verbal emphasis Pause often Use humor. Be enthusiastic and Kiss

Slide 18: 

Use the Lighthouse Technique

Slide 19: 

Timing your Presentation Follow the 50% rule Always stick to schedule Other participants will conclude that you can’t plan Fellow speakers will resent you taking their time Participants will stop listening and start thinking about coffee

Slide 20: 

Your Mannerisms Don’t keep loose change in your pocket Watch out for furniture Avoid close or tense body positions Don’t worry about pacing, leaning etc. Check your hair/ tie/ trousers/ dress before standing up! Be aware of your verbal tics Ok, you know, so on and so forth

Slide 21: 

Discussion Leading Know the answers you want Open questioning technique Paraphrase participants’ answers Summarize contributions Add your points

Slide 22: 

Questions & Interruptions Is it a real Question? REFLECT DEFLECT

Slide 23: 

Difficult Participants The Heckler Probably insecure Gets satisfaction from needling Aggressive and argumentative What to do ? Never get upset Find merit, express agreement, move on Wait for a mis-statement and then throw it to the Group for correction

Slide 24: 

The Talker / Know All A show off A chatterbox What to do? Wail till he takes a breath, thank, refocus and move, slow him down with a tough question. Ask the group to comment.

Slide 25: 

The Whisperers Do not understand (clarifying, translating) Sharing anecdotes triggered by your presentation Bored or mischievous What to do? Stop talking, wait for them to look up. Use ‘lighthouse’ technique

Slide 26: 

Conclusion Take 3 deep breaths before starting Get some participation right at the start Tell them what you have to tell them – Tell them – Tell them what you told them Never read anything Remember ‘Lighthouse’ Use PAMPERS Watch your Mannerisms Stick to the schedule End with a bang – not in a whimper