SIS Asmnt Score Pres 20070522

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Illinois State Board of Education: 

Illinois State Board of Education ISBE 2007 Assessment Score

Agenda: 

Agenda SIS Project Team SIS Key Assessment Timeline Correction of Assessment Information Process Important Facts About Correcting Assessment Student Information Correction of Assessment Information Overview SIS Report Overview SIS Key Assessment Correction Dates SIS Key Assessment Score Dates Districts Next Steps Where Do I Direct My Questions? Questions andamp; Answers

SIS Project Team: 

SIS Project Team ISBE Key Team Members Becky McCabe Division Administrator – Assessment Connie Wise Division Administrator – Data Analysis andamp; Progress Reporting / ISBE SIS User Project Manager Terry Chamberlain Division Administrator – Data Systems Assessment Help Desk Kathy Johnson Support Team Jo Davis Support Team IBM Key Team Members Howard Hammel Project Manager Jaimie McQuirt Support Team Lead Adam Lowery Support Team Jason Bell Support Team

SIS Key Assessment Timeline: 

SIS Key Assessment Timeline

Important Facts About Correcting Assessment Data: 

Important Facts About Correcting Assessment Data Corrections to student assessment data must reflect their demographic, enrollment and assessment details as of the last day of the district’s assessment testing period. Corrections to student assessment data will revise only the captured data being submitted to the assessment vendors; it does not correct student details in SIS. Updates to SIS student demographic, enrollment, program indicators, and enrollment exits are to continue through the end of the current school year. If student demographic errors are identified in the Assessment Correction file, revisions must be made to both the Assessment Correction file as well as in SIS via the Student Demographic/Enrollment file (if not already updated in SIS). Only Home Schools are permitted to correct and submit Assessment information to ISBE

Correction of Assessment Information Process: 

Correction of Assessment Information Process ACCESS Data for the 2007 ACCESS was captured from the test documents only. On-line Reports are available via IWAS/SIS for view-only review of Assessment data and scores Districts must contact METRITECH to make any corrections to Student Demographic or Assessment information Districts may not make corrections in SIS for students taking the ACCESS test METRITECH contact information: MetriTech WIDA Support 1-800-747-4868 Monday through Friday  8 a.m. – 5 p.m. (CST) E-mail: wida@metritech.com

Correction of Assessment Information Process, cont.: 

Correction of Assessment Information Process, cont. ISAT, PSAE, IMAGE, IAA SIS captured student Assessment Data on the last day of a district’s testing period. The Assessment Correction data will not reflect updates to student demographics that occurred after the end of a District’s testing window. On-line Reports are available via IWAS/SIS for view-only review of Assessment data. Districts are to review their Assessment Correction file and make revisions to the data to reflect details as of the last day of their assessment test period. On-line functionality is available via IWAS/SIS for correction of Assessment data for an individual student. Districts may request their Assessment Correction (CSV) file from IWAS/SIS to make necessary corrections.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. What are the Assessment Correction File Data Elements?

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. The SIS Export file is returned in the same format with the same data that was provided plus the following for each record: Result Code, and Result Message.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. How can I correct the Assessment information for my District? On-line via the Assessment Correction functionality in SIS or through the batch process (Request File) Districts may add students that tested Districts may mark students as ‘Not Tested’ that did not test. Districts may add missing assessment information as well as update inaccurate information.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. How do I request my District’s Assessment Correction file? Login to SIS via IWAS Click the Request File link on the ISIS Home Page Select the grade level to be included in the file (3-8, 11th, or all grades) Select Request for Assessment Correction button File will be available for download via the SIS Download File link A user may only place one request for each file type within a one hour time frame

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. Will the Assessment Correction file assign a Result Code, Result Message, or Student Tested value to each Student Record? Student Tested values will be assigned to each student The Student Tested in the initial file will default to ‘01’ – Yes for each record. Result Codes and Result Messages will not be provided in the 2007 requested Assessment Correction file Errors may be viewed through the on-line Assessment reports How do I indicate that a student did not test in my Assessment Correction file? Districts may change the Student Tested field through the batch process or online through the Assessment Correction functionality in SIS. The District must modify the Student Tested field from 01 (Yes) to 02 (No) Note: If a record is marked as ‘02’ (No) a Reason for Exemption must be provided or that record will fail and the student record will not be marked as not tested.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. What are the Reasons for not Testing Codes?

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. How do I add a student to my Assessment Correction file? Districts may add the student through the batch process or online through the Assessment Correction functionality in SIS The Student Tested field should be marked as 01 (Yes) for any new students added to the Assessment Correction file The District must add all required fields through the batch process or online How do I submit my changes to SIS? Districts may submit changes through the batch process or online through the Assessment Correction functionality in SIS Through the batch, Districts must upload their Assessment Correction (.csv or .txt) file with their changes via IWAS/SIS. Existing SIS Upload and Download functions will be utilized

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. What File Formats are supported? Text (Comma Delimited) Excel Spreadsheet converted into a Comma-separated Value, CSV format Note: An Assessment Correction Excel template and tip sheet are available on the SIS website – www.isbe.net/sis XML formatted Assessment Correction files will not be accepted After the file is processed what data are returned in the file? Result Code Result Message Note: In the spreadsheet the Result Code and Result Message will be returned in Columns AA and AB. In the text format the Result Code and Result Message will be appended to the end of the record

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. What are the Result codes that will be returned in the Assessment Correction File? ‘P3’ – Accepted Update Post Assessment Correction ‘P4’ – Record Added Post Assessment Correction ‘P5’ – Record Marked as Not Tested Post Assessment Correction ‘I’ – SID does not exist or SID and First Name, Last Name, or DOB do not match existing record ‘F’ – Missing or Invalid Data Note: Records assigned a Result Code of ‘I’ and ‘F’ will not update the Assessment Correction data and require resolution.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. Can you provide tips on how to use the Excel Templates? The use of the Assessment Correction Template requires data to be copied from the SIS Correction File (.csv) to the Excel template (.xls). To paste data into the spreadsheet use the Edit  Paste Special  Values option. File must be saved as CSV (Comma Delimited) for submission. Always work in the Excel Template/file when making any changes to student information. Do not make any changes to information in the CSV format as the formatting will be lost and errors may result when submitted. Refer to the Excel Template Tips and Steps on the SIS website – www.isbe.net/sis

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. How do I make Assessment Corrections on-line through IWAS/SIS? Login SIS via IWAS Click the Assessment link on the SIS Home Page Enter the student’s SID and one of the following – Last Name, First Name, or Date of Birth Enter or update the student’s assessment information Review the student’s assessment information for accuracy Click ‘Submit’ to complete the update.

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. On-line Assessment Correction – Search

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. On-line Assessment Correction – Student Demographics/Enrollment

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. On-line Assessment Correction – Program Indicators

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. On-line Assessment Correction - Review

Correction of Assessment Information Overview, cont.: 

Correction of Assessment Information Overview, cont. On-line Assessment Correction – Result

SIS Report Overview: 

SIS Report Overview How do I verify the Assessment information for my District in SIS? View the Assessment Correction Summary and Detail reports in SIS Login to SIS via IWAS Click the Reports link on the SIS Home Page Select Assessment Correction Summary or Detail from the main report page Select Test Select Report Criteria Click View Report to display report

SIS Report Overview, cont.: 

SIS Report Overview, cont. Link to the Reports

SIS Report Overview, cont.: 

SIS Report Overview, cont. Main Report Page

SIS Report Overview, cont.: 

SIS Report Overview, cont. Summary/Detail Assessment Correction Report (Select Test)

SIS Report Overview, cont.: 

SIS Report Overview, cont. Summary/Detail Assessment Correction Report (Select Test)

SIS Report Overview, cont.: 

SIS Report Overview, cont. View the Assessment Correction Report (Detail)

SIS Report Overview, cont.: 

SIS Report Overview, cont. View the Assessment Correction Report (Summary)

SIS Report Overview, cont.: 

SIS Report Overview, cont. Main Report Page

SIS Report Overview, cont.: 

SIS Report Overview, cont. Summary/Detail Assessment Score Report (Select Test)

SIS Report Overview, cont.: 

SIS Report Overview, cont. Summary/Detail Assessment Score Report (Select Criteria)

SIS Report Overview, cont.: 

SIS Report Overview, cont. View the Assessment Scores Report (Detail)

SIS Report Overview, cont.: 

SIS Report Overview, cont. View the Assessment Scores Report (Summary)

SIS Report Overview, cont.: 

SIS Report Overview, cont. Main Report Page

SIS Report Overview, cont.: 

SIS Report Overview, cont. Summary/Detail Assessment Subscore Report (Select Test/Subject)

SIS Report Overview, cont.: 

SIS Report Overview, cont. How do I print the Assessment Reports? View the Assessment Correction Summary and Detail reports in SIS Select the Print button on the report viewer Select Pages to Print and click Print

SIS Key Assessment Correction Dates: 

SIS Key Assessment Correction Dates

SIS Key Assessment Correction Dates, cont.: 

SIS Key Assessment Correction Dates, cont.

SIS Key Assessment Correction Dates, cont.: 

SIS Key Assessment Correction Dates, cont.

Districts Next Steps: 

Districts Next Steps Review Assessment Data via Downloaded Assessment Correction File Assessment Correction Reports Make corrections (On-line or Batch), if needed, to the Assessment Correction data for submission to SIS Request Assessment Correction file from SIS Upload your revised Assessment Correction file (.csv or .txt) via ISBE/IWAS/SIS – File Upload functionality. Do NOT send files via email to ISBE agency – upload via IWAS/SIS. Review each file’s result codes and messages once it has been processed and returned to you (SIS – Download file screen). Correct any errors and resubmit the file to ensure assessment data are accurate.

Where Do I Direct My Questions?: 

Where Do I Direct My Questions? ISBE Help Desk (217) 558-3600 helpdesk@isbe.net Assessment Policy Questions will be directed to the Assessment Division SIS Assessment Correction Technical Questions will be directed to the IBM team

Questions & Answers: 

Questions andamp; Answers Discussion / Questions

ISBE Contact Information: 

ISBE Contact Information Connie Wise 217.782.3950 cwise@isbe.net Terry Chamberlain 217.782.4313 tchamber@isbe.net Becky McCabe 217-782-4823 rmccabe@isbe.net

Test Vendor Contact Information: 

Test Vendor Contact Information METRITECH (ACCESS for ELLs©) MetriTech WIDA Support 1-800-747-4868 Monday through Friday  8 a.m. – 5 p.m. (CST) E-mail: wida@metritech.com PEARSON EDUCATIONAL MEASUREMENT   (ISAT and/or IAA writing): Pearson Educational Measurement Customer Support Center 800-627-7990, state code 814 Monday through Friday 7 a.m. – 7 p.m. (CST) E-mail: isat@pearson.com (ISAT users); iaa_pearson@pearson.com (IAA users) Measurement Incorporated HELP DESK (ISAT Writing Grades 5 andamp; 8): Phone - 866-783-2296 HOURS - 7:30 am – 3:30 pm CST (8:30 am – 4:30 EST)

Test Vendor Contact Information, cont.: 

Test Vendor Contact Information, cont. QUESTAR ASSESSMENT, INC. (IMAGE): IMAGE Customer Service (866) 997-0695 Monday through Friday 7:00 AM - 5:00 PM (CST) Email: image@questarai.com   MEASURED PROGRESS (IAA portfolio):  877-732-5306 Attn: Steven Eaton Monday through Friday 7:30 a.m. – 4:00 p.m. (CST) E-mail: seaton@measuredprogress.org   ACT, INC. psae@act.org

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