WG Chairman Activity User Guide

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EUROCAE WORKING GROUP CHAIRMANSHIP GUIDE: 

EUROCAE WORKING GROUP CHAIRMANSHIP GUIDE

EUROCAE WORKING GROUP CHAIRMANSHIP GUIDE: 

EUROCAE WORKING GROUP CHAIRMANSHIP GUIDE Introduction to Eurocae Eurocae Document Types Working Group Operation Practical Guidelines

Introduction to EUROCAE: 

Introduction to EUROCAE Eurocae In Brief Eurocae Mission Eurocae Membership European Membership Eurocae Organisation

EUROCAE IN BRIEF: 

EUROCAE IN BRIEF European independent non-profit association Mission – to develop and publish standards for aviation system and equipment Membership – from a wide range of aerospace organisations Organisation – managed by the EUROCAE Council and the General Secretariat

EUROCAE MISSION: 

EUROCAE MISSION DEVELOP AND PUBLISH STANDARDS FOR SYSTEMS AND EQUIPMENT: for regulatory guidance or industrial purposes for airborne and ground based systems for adoption in Europe and worldwide in co-operation with RTCA & SAE in USA for adoption by JAA (and FAA), EUROCONTROL/SRC and other regulatory bodies

EUROCAE MEMBERSHIP (August 2002) A UNIQUE GATHERING OF COMPETENCE OF AVIATION REGULATORS, MANUFACTURERS, SERVICE PROVIDERS AND USERS, COLLABORATING TO PROVIDE STANDARDS FOR AVIATION COMMUNITY 98 MEMBERS FROM 18 COUNTRIES: 

International Bodies JAA EUROCONTROL ESA Denmark Finland France Germany Italy Ireland Netherlands Norway Spain Sweden Switzerland United Kingdom Regulators European Manufacturers North America Other bodies Services providers Belgium, France, Germany, Spain, Switzerland, United Kingdom 55 members including aircraft, aircraft equipment and ground systems manufacturers EUROCAE MEMBERSHIP (August 2002) A UNIQUE GATHERING OF COMPETENCE OF AVIATION REGULATORS, MANUFACTURERS, SERVICE PROVIDERS AND USERS, COLLABORATING TO PROVIDE STANDARDS FOR AVIATION COMMUNITY 98 MEMBERS FROM 18 COUNTRIES 8 manufacturers and RTCA, SAE

EUROPEAN MEMBERSHIP (January 2001): 

EUROPEAN MEMBERSHIP (January 2001)

EUROCAE ORGANISATION: 

EUROCAE ORGANISATION Relations Liaison with other Organisations International Links Recent Working Groups Website Content

EUROCAE RELATIONS: 

EUROCAE RELATIONS

LIAISON WITH OTHER ORGANISATIONS: 

LIAISON WITH OTHER ORGANISATIONS EUROCAE Supports a wide spectrum of collaboration with RTCA and SAE Exchange of papers Informal participation to external committees with reviewed published documents Joint committees (co-chairmanship) with joint published documents and parallel approval procedures. This is the recommended way to work.

INTERNATIONAL LINKS: 

INTERNATIONAL LINKS EUROCONTROL-SRC/RU EUROCAE CENELEC ETSI EC JAA ICAO FAA RTCA ARINC SAE Member States CEN

RECENT EUROCAE WORKING GROUPS: 

RECENT EUROCAE WORKING GROUPS

EUROCAE WEBSITE CONTENT: 

EUROCAE WEBSITE CONTENT Address: URL: http://www.eurocae.org/ (including English and French versions) Content: EUROCAE General Description Background/location/how to join/links/members EUROCAE Latest News EUROCAE Documents E-shop (web-shop) EUROCAE General Assembly description EUROCAE Working groups area Working Groups list Calendar of meetings Private and free Workspaces

DOCUMENT TYPES: 

DOCUMENT TYPES Principal document Types: Minimum Operational Performance Specification (MOPS) Minimum Aviation System Performance Specification (MASPS) Additional document Types: Specifications for Developing and Testing Processes Guidance Documents and Users’ Guides Interoperability Requirements Document …

MOPS: 

MOPS Specifies the minimum performance required from an equipment for its certification on commercial operation. Specifies the tests to be made to ensure that the performance specifications are achieved. MOPS Template.

MASPS: 

MASPS Describes and specifies the performance of a complete end-to-end system, which may include airborne, on-ground and space segments. Provides a framework for the MOPS of individual equipments. Allocates between those equipments critical performance parameters such as integrity and accuracy. MASPS Table of contents.

WORKING GROUP OPERATION: 

WORKING GROUP OPERATION Objective Terms Of Reference (TORS) Working language Composition Working Group organisation

OBJECTIVE: 

OBJECTIVE Working Group (WG) objective is to develop EUROCAE documents as defined by the Terms Of Reference (TORS).

TERMS OF REFERENCE (TORS): 

TERMS OF REFERENCE (TORS) Initial draft agreed by the Council as proposed by the General Secretariat or the Technical Committee. First WG action-review and revise TORS for further Council approval Content: Context Objectives Main tasks to be achieved/technical approach Work programme: Workprocess steps Deliverables Dates for completion Liaison with other organisations Maximum size: 1 page

WORKING LANGUAGES: 

WORKING LANGUAGES English = the operational working language Spoken simply, clearly and slowly. Written simply and clearly. French = On completion, documents may be translated on a case by case basis after Council decision.

COMPOSITION: 

COMPOSITION Chairman Secretary General Secretariat representative Members

CHAIRMAN (1/2): 

CHAIRMAN (1/2) Elected by the WG from full membership Chairs WG meetings (including drafting of the agenda) Manages WG work programme according to TOR’s Responsible for producing deliverables Reports WG progress and difficulties to the General Secretariat - using post-meeting report Prepares WG Annual report for General Assembly (half page) Responsible for any necessary External Liaison (RTCA, etc) for Technical Purpose. Contributes to increase the WG level of attendance

CHAIRMAN (2/2): 

CHAIRMAN (2/2) Responsible for the application of EUROCAE document methodology and terminology: Use of ED numbers Use of EUROCAE documents templates Responsible for administration of the Working Group Workspace on the EUROCAE website: Creation/deletion of specific topics Deletion of obsolete documents Responsible for the WG mailing list maintenance Expected to attend all WG meetings.

SECRETARY: 

SECRETARY Elected by the WG from WG membership Assists the chairman (vice-chairman role) to produce deliverables to organise the meetings Expected to attend all WG meetings Takes the minutes during the meeting Issues draft minutes

GENERAL SECRETARIAT REPRESENTATIVE: 

GENERAL SECRETARIAT REPRESENTATIVE Responsible for Distribution of Official Minutes Distribution of Official Calling Notices Arbitration in the event of disputes Provision of general support to the Chairman: Policy direction and EUROCAE rules enforcement (SG Creation for instance) RTCA links initiation Maintenance of the WG mailing list Overall management of the web site: Creation/deletion of WG workspace Login/password management Maintenance of calendar of meetings.

MEMBERS: 

MEMBERS Are designated by their organisation Participate to the WG meetings Members are expected to attend on a regular basis to optimise the productivity of the working group Contribute to the drafting and reviewing of documents Have access to the WG workspace of the EUROCAE website to: Read/download existing WG papers/documents Add new WG papers/documents

WORKING GROUP ORGANISATION: 

WORKING GROUP ORGANISATION Meetings Subgroups Development process Layout of documents Web site area

MEETINGS (1/3): 

MEETINGS (1/3) Preparation Frequency: compatible with the work programme (between 2 and six per year) Duration: as required (from 1 day to 5 days; mean: 2 days) Location: the most suitable for WG members usually hosted at members facilities (occasionally at EUROCAE facilities available in Paris) Calling notice: Drafted five weeks before the meeting by the WG Chairman Issued one month before the meeting by the General Secretariat. Including: point of contact working in the hosting site Hotels lists and access maps Working papers: available on the website before the meeting.

MEETINGS (2/3): 

MEETINGS (2/3) Execution Respect of time indications on the agenda: Starting time Items duration (including lunch and coffee break) Choice of dates and locations of the future meetings .

MEETINGS (3/3): 

MEETINGS (3/3) Follow on activities: Minutes Drafted one week after the meeting by the WG Secretary. Reviewed by the WG chairman. Issued two weeks after the meeting by the General Secretariat Content: attendees/apologies previous meeting minutes and agenda approval Review of list of actions Specific agenda items- Work in progress, etc Any Other Business/Date and Location of Next Meeting. List of Actions/Coordinates of attendees Home work (according to the list of actions)

SUB-GROUPS (SG): 

SUB-GROUPS (SG) The Working Group can create SG as necessary to address specific aspects of the WG activity. SG must appoint their own secretary and chairman and generate appropriate agenda and minutes. Coordination between subgroups is important and is managed by the WG Chairman, usually at Plenary Meetings comprising all WG members.

DOCUMENT DEVELOPMENT PROCESS: 

DOCUMENT DEVELOPMENT PROCESS Drafts of Tables of content/Chapters written by WG members. Draft documents versions commented during WG meetings (iterative process). Final version: Agreed by all the WG members (transparent process). Commented by additional competencies (including all EUROCAE members and RTCA ). Resulting comments reviewed by the WG editorial group: Reject/accept/amend. Evaluate the relevance of RTCA comments for Europe. Any amendments agreed by all the WG members. Final approval by the EUROCAE Council. Applies to all EUROCAE document types.

THE LAYOUT OF DOCUMENTS: 

THE LAYOUT OF DOCUMENTS EUROCAE DOCUMENT GUIDE Standard layout definition Electronic Assistance definition EUROCAE Document example which can be used as MOPS template EUROCAE TEXT STANDARDS PC-based system WORD 2000 for Windows (Arial 10) PRACTICAL GUIDELINES No more than 300 pages (no less than 20 pages). Not too many annexes. Not too many complicated graphics. Fully electronics

WG WEB SITE AREA CONTENT: 

WG WEB SITE AREA CONTENT Working Groups list Calendar of meetings Workspaces Private (one for each WG with login/password) Working papers Drafts of EUROCAE Documents Meetings minutes Meetings materials Referenced documents Public (free access) EUROCAE Administration documents Public WG activities (draft ED documents/comments) Workspace user’s guide

PRACTICAL GUIDELINES: 

PRACTICAL GUIDELINES PRACTICAL LEADERSHIP REFERENCED DOCUMENTS Constitution Administration Handbook Working Group guide Eurocae Document guide

PRACTICAL LEADERSHIP (1/3) : 

PRACTICAL LEADERSHIP (1/3) Chairman required qualities: Leadership qualities: management of conflict to obtain consensus; motivation of WG members Commitment: to furthering goals of WG and EUROCAE of time, Working knowledge of: all areas of WG scope EUROCAE rules and procedures applicable to the WG Good people skills: communicate effectively with his peers, with any staff working under him, and with the EUROCAE Council. appreciate and admit his limitations and constraints, whether of knowledge, experience, facilities, resources, … work in a multinational, multiexpertise environment. Sense of humour and understanding Planning skills to respect TORs milestones

PRACTICAL LEADERSHIP (2/3): 

PRACTICAL LEADERSHIP (2/3) Setting objectives: short term: Meeting/session long term: The end goal. Shape and form. Use of working papers: Encourages and distribute homework Manages working papers configuration Drafts table of contents of ED documents under development Use of email to speed up the convergence of the technical work.

PRACTICAL LEADERSHIP (3/3): 

PRACTICAL LEADERSHIP (3/3) If confirmed attendance at a too low level, chairman refers to the general secretariat for Council decision. Guidelines for Video/TeleConferences efficiency: No more than four sites No more than four speaking people per site No more than two hours duration Only for discussion of identified points of disagreement Agenda to be prepared and followed carefully (time/speaker/content) If RTCA/EUROCAE teleconference, pay attention to the US/EU time lags Easier when people know them already EUROCAE teleconference number: +33 (0)1 58 72 00 50.

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