Developing a poster lecture

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Poster Presentations:

Poster Presentations Lisa J. Hogan CRNA, DNP University of New England School of Nurse Anesthesia

Poster Presentations:

Poster Presentations Posters are a special type of presentation. When well designed, they are not simply journal papers pasted onto boards. Nor are they mounted sets of presentation visuals. Rather, posters, when effectively designed, are something in between.

Poster Presentation:

Poster Presentation The purpose of scientific posters is to present work to an audience walking through a hallway or exhibit. The presenter usually stands next to the poster allowing for passers-by to engage in one-on-one discussions with the presenter.

Poster Presentation:

Poster Presentation In other situations such as the hallways of laboratories, universities, and corporations, posters are stand-alone presentations for passers-by. For a poster to communicate the work, the poster first has to orient an audience that is not seated, but that is standing.

Poster Presentation:

Poster Presentation So what then makes for an effective poster? This question is not easy to address because the expectations by the audience vary significantly from discipline to discipline. For instance, what an audience of a medical poster session expects differs significantly from what the audience of an engineering poster session expects. If all text is kept to a minimum, a person could fully read your poster in under 5minutes.

Poster Presentation:

Poster Presentation Getting Started: Determine Topic Research and Gather Information on all Aspects of Topic Determine Message Construction of Poster: Digital Recommended ( powerpoint template)

Poster Layout:

Poster Layout Poster Layout: Decide on Title Decide on Text and Graphics Include any Acknowledgements and References Poster Design: Note any special criteria Place title, acknowledgment, and reference Play around with color and blank space Balance columns Draw in the Audience

Step 1: Understand Guidelines :

Step 1: Understand Guidelines Carefully, review the poster guidelines from the conference. Underline key points such as the date, time, and location of the poster presentation. Note the size of the area which will be available for you to display your poster, and what materials will be provided for you at the conference

Step 1: Understand Guidelines:

Step 1: Understand Guidelines Most guidelines are written clearly and concisely, but if you don’t understand something in the guidelines, either contact the conference personnel or ask someone who has experience with poster development to explain any questions that you may have.

Step 2 : Planning:

Step 2 : Planning Determine what resources are available to assist you in creating your poster. Your institution may have monies available to cover some or all of the costs you may incur while developing your poster. If you are not sure whom to contact, the educational department at your facility is a good place to start.

Step 2 : Planning:

Step 2 : Planning Using regular poster board and letter stencils are no longer appropriate for producing a poster. Professional poster presentations often incorporate computer technology for designing and producing the final product.

Step 2: Planning:

Step 2: Planning You should begin developing your poster about 2-3 months prior to your conference. This will allow you plenty of time to create a professional poster. You can anticipate developing several drafts of your poster before it is finalized.

Step 2: Planning:

Step 2: Planning If you work with a graphic designer, he or she can format the poster. The only thing that you will need to provide is the information for the poster which usually includes: Poster title Names of the authors /investigators, Place of work Text, tables and/or graphs.

Step 3: Content:

Step 3: Content We have all passed by a poster that has too much information on it. As you develop your poster, try to remember how overwhelming that poster was and avoid making the same mistake! Try to put yourself in the shoes of the person who is walking toward your poster.

Step 3: Content:

Step 3: Content You want to attract viewer’s attention and interest first with your catchy title and then easily lead the viewers through the poster with your organized content. The goal of the professional poster is to clearly and concisely inform the viewer regarding your work in about five minutes.

Step 3: Content:

Step 3: Content When you are deciding what content to include in your poster, consider the following information — What will be my title? What will be my content? The title, which will also be printed in the conference brochure for the attendees, should contain: 1) the variables studied 2) the sample studied 3) the design or type of study.

Step 3: Content:

Step 3: Content The title is typically placed at the top and center of the poster. Just below the title, the names, credentials, titles and affiliations of investigators are placed. You should consult with each of your co-investigators to confirm their details prior to finalizing the poster. The content of your poster typically answers the questions of why, who, what, when, where, how, and so what. Each of these questions flow from your research plan.

Step 3: Content:

Step 3: Content Table 1 links these key questions to sections of your Poster.

Step 3: Content:

Step 3: Content Remember that the information you present on your poster should be brief but clear. Presenting too much information and incorporating many subject headings will result in a complex and disorganized poster that will not be viewer friendly.

Step 3: Content:

Step 3: Content You will likely need to edit the information you have used to address the poster sections in Table 1. Short sentences and incomplete sentences are acceptable. For example, in the results section a table or graph may be used to represent the findings with a few brief summary phrases below each. Pictures and figures, used sparingly, may also be used to enhance your poster and may assist you in conveying your message quickly and effectively

Step 4: Poster Design:

Step 4: Poster Design Once you have selected the most important information that can be reviewed in about 5 minutes, you must decide on the appearance of your poster. Several rules can guide you.

Step 4 : Poster Design:

Step 4 : Poster Design

Step 4: Poster Design:

Step 4: Poster Design An abstract may not be necessary. If you've kept the amount of text on your poster to a minimum, an abstract is likely redundant. Double-space all text. Using left-justification; text with even left sides and jagged right sides is easiest to read. Use softer colors, pastels & grays

Step 4: Poster Design:

Step 4: Poster Design The lettering usually: Title : 80-96 font Authors names : 60 font Headings : 54 font Text : 40 font Font should be able to be easily legible from 4 to 6 feet away. Block or Roman type is the easiest to read and should be used.

Step 4: Poster Design:

Step 4: Poster Design The poster is organized from left to right. Should you decide to incorporate the abstract into the poster, this document is usually placed in the upper left corner of the poster. Limit your use of bold and italics as well as bright and multiple colors. These can distract from your poster’s message. Selecting two colors that work well together is recommended.

Step 4: Poster Design:

Step 4: Poster Design Try several designs before deciding on final design. Blank spaces are very important to notice. Too much blank space could give the impression of incompleteness while too little blank space could give the impression of ambiguous. Color is another key component to consider. Too much color can confuse while too little color can boring. Try several options and explore. There is no standard number of columns but all columns should balance visually.

Example: Poster Design:

Example: Poster Design

Example: Poster Design:

Example: Poster Design

Step 5: Additional Material:

Step 5: Additional Material Prepare any additional materials that you may want to distribute to your viewers. You may want to have a handout available for them to take for later reference or to share with colleagues when they return home. For example, you may want to have copies of your abstract available for interested viewers to take. You may also want to have your business cards available for viewers as well. A manila folder can hold copies of your abstracts; a small envelope can hold your business cards.

Step 6: Traveling with Poster:

Step 6: Traveling with Poster Plan how you will travel with your poster. Always keep your poster with you during your travels. Never place it in with your luggage! If your poster is large, in one piece and rolls, you may want to carry it in a tube. Remember to place your contact information on the outside of the tube, just in case you misplace it. If your poster is in pieces, a brief case may be the best method of transporting it.

Step 6: Traveling with Poster:

Step 6: Traveling with Poster If you need pins to secure your poster to a stand-alone board and you are traveling by airplane, you will have to place the pins in your luggage, since you won’t be able to carry them with you on the plane. If your poster has a velcro mount, pack some extra velcro in your carry-on luggage.

Step 7: Presenting Poster:

Step 7: Presenting Poster Have fun with your poster! You will enjoy talking with others who are enthusiastic about and interested in your work. You never know, through your discussions at your poster, you may find a new colleague for collaboration on your next project, or you may make a new friend, or better yet — both!

Useful websites:

Useful websites http://www.biophysics.org/education/block.pdf http://www.writing.eng.vt.edu/posters.html . http://ublib.buffalo.edu/libraries/asl/guides/bio/posters.html#Designing . http://www.kumc.edu/SAH/OTEd/jradel/Poster_Presentations/PstrStart.html . http://lorien.ncl.ac.uk/ming/dept/Tips/present/posters.htm#format . http://www.biology.eku.edu/ritchiso/posterpres.html . The above websites have a lot of useful information about all aspects of poster presentation.

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