Contracts for Interior Design

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Interior Design as a Business A Lecture Series :

Interior Design as a Business A Lecture Series Contract A promise enforceable by law St. Scholastica’s College Interior Design Department Arch’t. Larry Angelo A. Carandang MSCM uap-piid A product of a bargain there must be an offer by the offeror and an acceptance by an offeree

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2 Kinds of Contracts UNILATERAL Involving a promise on one side only. BILATERAL consist of promises on both sides. Among others, the contract includes: outlines the work to be done as shown by the designer’s drawings and specifications . shows the amount the professional is to be paid and in what manner. indicates the date agreed upon for completion of the work. responsibilities and penalties in case of default by any one of the contracting parties.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry Lump Sum 2. Unit Price 3. Cost-plus Fee 4. Cost-plus percentage of cost 5. Administration Type 6. Construction Management

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry Lump Sum Advantages - when the type of project is highly standardized and where a variety of operations is required, making it impracticable to breakdown the project down into units. - when designer has completed all plans and specs, the owner has the advantage of knowing in advance the exact cost. - minimizes costly and un-planned changes and extra works.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry Lump Sum Disadvantages - Requires from the beginning, complete set of plans and specs immediately. - constant inspection and supervision required to make certain services are completed in the manner prescribed in the contract.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry 2. Unit-Price Advantages - Makes it possible to start the project even when set of plans and specs are not yet completed, thus saving precious time, especially when meeting completion date. - for privately owned projects, this is highly advantageous for which accurate estimates on material and item take-offs are difficult to prepare from the beginning. Disadvantages - complicates the payment provisions of the contract. - the owners will not know in advance the exact cost of the project.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry 3. Cost-Plus Fixed Fee contract Advantages - for large, privately owned projects for which accurate estimates are highly difficult to prepare during planning and design stages. - makes it possible to start the project w/ only preliminary plans and specs, thus again, saving precious time in overall date of completion. - designer is not tied up and is very free to act in the best interest of the client through out the entire stage of construction of the project.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry Disadvantages - No specific incentive for the designer to exert his best efforts towards efficiency and the cost of the work may be increase because of this. - Demands greater degree of accuracy in purchasing and cost accounting 3. Cost-Plus Fixed Fee contract - again, in comparison to Lump-Sum contract, the project owner has no way of knowing in advance, the exact cost of the project.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry 4. Cost-Plus Percentage of the Cost Advantages - gives the owner a free hand to decide and request for changes of work w/o undermining the designer’s fee. - makes it possible to start the project w/ only preliminary plans and specs, thus again, saving precious time in overall date of completion. - the designer is again not tied up with the original set of plans and specs and therefore is very free to act in the best interest of the client throughout the entire stage of construction of the project.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry 4. Cost-Plus Percentage of the Cost Disadvantages - additional speculative elements are introduced into the contract as compared with the straight-forward Cost-Plus-Fee type, thus complicating manner and schedule of payment unnecessarily. - since designer’s fee is increased by the increase in project cost, designer is tempted to jack-up the production and/or cost of materials and other items. - the owner, again, will not have the assurance in advance, of the total cost of the project, thus making budgeting a more challenging task.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry 5. Administration Contract Advantages - for large privately owned projects, designer has absolute freedom to work for the best interest of the project/client because he/she is not tied up with rigid set of plans and specs. - makes it possible to start the project w/ only preliminary plans and specs, thus again, saving precious time in overall date of completion.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry 5. Administration Contract Disadvantages - requires the owner to set up and maintain own construction and accounting organization for the specific project. - assurance of obtaining good, skilled workers for the respective job tends to be diminished. - the owner, again, will not have the benefit of knowing in advance, the total cost of the project, thus making budgeting a more challenging task. - because it is the owner who hires contractors, tendency is greater of being charged a higher price for the project, assuming the owner is not as familiar as the designer in construction projects.

Types of Contracts in the Philippine Design & Building Industry:

Types of Contracts in the Philippine Design & Building Industry 6. Construction Management Contract Advantages - Management and general supervision is placed on the hands of the designer – lower additional fee for the client, while obtaining an additional professional fee for the designer. - affords the owner – designer to try the latest developments in the industry, which may be relatively new but pioneering. Advantageous to both! Disadvantages - cost of project is not known in advance. - by contract definitions, the client is bound by the acts of the designer, whereas the acts of the designer becomes his/her own responsibility.

Interior Design as a Business A Lecture Series :

Interior Design as a Business A Lecture Series Contract Claims & Negotiations for unexpected delays, disruptions or work changes from the planned activities that can result in additional costs being incurred or completion time being missed. St. Scholastica’s College Interior Design Department

PowerPoint Presentation:

Contract Claims & Negotiations When properly prepared, claims can take several forms: 1. Claim for Variations ex: change orders, extra work orders, etc. 2. Claim for prolongation of completion ex: time extension, weather disturbances, Acts of God, etc. 3. Claim for acceleration of completion ex: time compression, date of opening of use, etc. Failure to take action when a claim is justifiable and negotiable could mean profits lost! Such failure of action can often mean the big difference between a modest profit or a substantial loss to your contract!

PowerPoint Presentation:

Contract Claims & Negotiations The basis for which a claim typically are assembled include the following: 1. Disputed variations or changes. 2. Delays and disruptions in the work. 3. Acceleration ( or compression ) of time. 4. Changes to contract work program and schedule. 5. Extension of time. 6. Errors in design and/or “design as you go” approach. 7. Late documentation approval 8. Suspension of the works. 9. Late delivery of owner-supplied materials and equipment 10. Changes to site conditions ( misrepresented ) 11. Late payments or payment defaults.

PowerPoint Presentation:

Contract Claims & Negotiations Key elements of claim management 1. Complete and accurate site documentation. 2. Accurate assessment of contractual entitlements. 3. Correctly quantified ( estimated ) costings. 4. Adopting the appropriate strategies 5. Presenting a clear, logically constructed, well-reasoned and substantiated claim. 6. Maintaining the channels of negotiation w/ a view to obtaining a mutually acceptable settlement. Where a claim arises, it is always preferable to settle it quickly and effectively.

Interior Design as a Business A Lecture Series :

Interior Design as a Business A Lecture Series Contract Claims & Negotiations St. Scholastica’s College Interior Design Department

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