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Managing Data: 

Managing Data All the value of this company is in its people. If you burned down all our plants, and we just kept our people and our information files, we should soon be as strong as ever. Thomas Watson, Jr. Former chairman of IBM

Individual data management: 

Individual data management Internal memory is limited External memory extends internal memory

Calendar: 

Calendar Organizing principles Set amount of space Ordering Rapid access

Address book: 

Address book Organizing principles Pre-formatted storage space Ordering Rapid access

To do list: 

To do list Organizing principles Structure Rapid scan support To Be Done This Week Action List Explore Nile Write journal Shoot crocodile Unwrap mummy √ √ © 1823, The Expeditioner, London

Comparison of data management systems: 

Comparison of data management systems Internal Small Fast Convenient External Large Slow Not as convenient

Organizational data management: 

Organizational data management Organizations, like people need to remember things Deciding where and how to store data frequently involves a trade-off Organizational data is used by a variety of information systems

Types of information systems: 

Types of information systems

The information systems cycle: 

People & technology T r a n s a c t i o n s D a t a Preparing for the future (MIS, EIS, DSS, OLAP, data mining) New business systems Handling the present (TPS) Remembering the past (databases and data warehouse) The information systems cycle

Attributes of a data management system: 

Attributes of a data management system Shareable Transportable Secure Accurate Timely Relevant

Components of organizational memory: 

Components of organizational memory

People: 

People The linchpin Create, maintain, evolve, and use organizational memory Role and position Organizational culture Social networks Standard operating procedures

Tables: 

Tables

Documents: 

Documents Reports Manuals Brochures Memos Word processing files Hypertext

Multimedia: 

Multimedia Images Graphics Audio Video

Models: 

Models Decision support systems Mathematical models Spreadsheets

Knowledge: 

Knowledge Expert systems Rules

Decisions: 

Decisions Decision making is the central activity of modern organizations Minutes of a meeting Usually not an audit trail of decisions Reusable decisions Take advantage of past deliberations

Specialized memories: 

Specialized memories Smells Colors

External memories: 

External memories External to the organization Information services

Problems with data management systems: 

Problems with data management systems Redundancy Lack of data control Poor interface Delays Lack of reality Lack of data integration

Data management systems timeline: 

Data management systems timeline

Data, information & knowledge: 

Data, information & knowledge Data Raw, unsummarized, and unanalyzed facts Information Data processed into a meaningful form One person's information can be another's data Knowledge Knowing what information is required Knowing what the information means

Data, information & knowledge: 

Data, information & knowledge Data Conversion Decision Request Interpretation Knowledge Information