Creating a Class Newsletter

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Using Word 2007 to create a class newsletter

Why a class newsletter? : 

Why a class newsletter? Allows you a way to create a better line of communication between you and parents of students. Allows you to integrate technology in to your teaching. Gets the students involved in communicating with their parents.

Isn’t there a template for this? : 

Isn’t there a template for this? Yes, there are newsletter templates available through Microsoft Office Online. (we’ll get to these in a minute) While a template is nice, wouldn’t it be nicer to create your own with the items you want? Before we get to that lets talk about the basics

Microsoft Word 2007: The Basics : 

Microsoft Word 2007: The Basics

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Repeat Clear button Undo Clear Button Save button Microsoft Office Button The main buttons the top are basic buttons in Office. These buttons allow you to open, save, print, and convert Word 07 documents. The Office button is the largest of the three it replaces the old file tab from previous Word versions The Save button is in the shape of a floppy disk. This button is a one click save, instead of going through the office button menu The Undo clear button replaces the undo function from the edit tab in the previous version it is the arrow located next to the save button The Repeat button is the last button on the toolbar. These are the standard buttons in the quicklaunch bar. You may choose to add other quicklaunch buttons as you want. Quick Launch Buttons

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Office Button Menu This menu contains all of the necessary functions to save, open, and print your word documents. A few of the features are listed here Open button- used to open saved documents Save and Save as buttons- used to save documents or convert them to another format Print button- used to print documents Recent documents- this is a list of the most recently viewed Word documents.

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Microsoft Word Tabs Microsoft Word has divided the tools into seven quick view tabs. They are: Home- contains basic formatting tools Insert- contains all the various items you can insert into your documents Page Layout- contains all the tools to format your document References- contains all the citation tools Mailings- contains the tools to create labels and envelopes Review- contains tools such as spell checker and thesaurus View- contains tools to view the document in various ways

Microsoft Word 2007 Templates : 

Microsoft Word 2007 Templates

Word 2007 Templates : 

Word 2007 Templates There are several templates available for download through Microsoft Office Online. These templates are free if you are using a genuine copy of Microsoft Office. You must have an Internet connection to access these downloads.

Why learn how to insert documents? : 

Why learn how to insert documents? In this PowerPoint you will learn how to insert various objects into a Word Document This will allow you to create newsletters and other types of documents for your classes

How to access the templates : 

How to access the templates First click the Office Button In the menu, click New Document

How to access the templates : 

How to access the templates In the pop up screen scroll down and click Newsletter selection in Microsoft Office Online. Scroll through the available templates. If you find one you like click download and save the template to your computer.

Make your own template : 

Make your own template What if I don’t see anything I like available in Microsoft Office Online? Using the tools available in Word 2007, you can create your own newsletter template. Before we get started let’s go over some basic tools available in Microsoft Word 2007.

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Microsoft Word 2007: The Insert Tab

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The Insert Tab The Insert Tab contains seven different categories that can be inserted into a document. Pages- for inserting page breaks and blank pages Tables-for inserting various types of tables Illustrations-for inserting pictures, clip art, shapes, etc. Links-for inserting hyperlinks, links to other documents, etc. Header & Footer- for inserting headers and footers Text- for inserting word art and other types of texts Symbols- for inserting equations and other symbols

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Microsoft Word 2007: Inserting Illustrations

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Inserting Pictures To insert pictures in to a document follow these simple steps. Click the picture icon. In the box choose the picture you are looking for, if it is not available, you need to open the correct folder to find the picture. The picture is placed in the document. You may adjust the size of the picture by clicking on the little circles in the corners of the picture.

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When you try to insert a picture a box like this will come up. Simply choose the desired picture from the box; if the picture you want is not there you will need to search for it.

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Inserting Clip Art To insert Clip Art in to a document follow these simple steps. Click the clip art icon. In the dialog box, type what the picture of clip art you are looking for. Scroll through the selected clip art and choose the image you want. Adjust the size of the image using the circles in the corner of the image.

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When you click the button a menu like this will come up. Simply type in the criteria you are looking for and choose the desired clip art from the available options, or you can refine your search using different criteria.

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Inserting Shapes To insert shapes in to a document follow these simple steps. Click the shape icon. In the drop down menu choose desired shape. Adjust the size of the shape using the circles in the corner of the shape. Adjust the direction of the shape using the green dot.

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Here is an example of the shapes menu. Simply choose a desired shape and it will be inserted into your document.

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Inserting SmartArt SmartArt is a collection of graphic organizers. To insert SmartArt in to a document follow these simple steps. Click the SmartArt icon. In the box choose the desired graphic You may adjust the size of the graphic by clicking on the little circles in the corners. To insert text in to the graphic organizer, simply click the text you wish to replace and begin typing the desired text.

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A Menu like this will pop up. Simply choose the desired organizer and it will be inserted into your document.

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Inserting Symbols and Equations To insert symbols and equations in to a document follow these simple steps. Click the either the equation or symbol icon. In the drop down choose the desired symbol or equation. Move the symbol or equation to the desired location. If you choose to design your own equation, click the equation button and use the available symbols at the top of the page.

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Here is the symbols menu.  You may choose from those available or click more symbols to see others.

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Here is the equations menu, if you desire to choose an already made equation.

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If you choose to design your own equation a new toolbar will pop up like this one. Simply choose the symbols you need for your equations and type in your own equations.

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Microsoft Word 2007: Inserting Tables

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Inserting Tables To insert a table simply click the table icon. At the drop down menu choose the type of table you wish to insert. You may insert a table in one of three ways. The insert table link- this link is the same insert table link available in previous versions of Microsoft Word (since this is similar to previous versions, we will not cover this option) The quick table option The excel spreadsheet option

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Here is the insert table menu. Simply set the desired parameters and click OK.

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Inserting Tables using the Quick Table Method To insert a table using the quick table method, use the following steps. Click the table button. Drag the mouse over the quick table boxes until the desired table is achieved. In the picture above it is a 4 x 6 table. Click the quick table and the table will be inserted in to the document.

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Inserting an Excel Table To insert an Excel table, simply click the Excel Spreadsheet option. After this option is chosen you may input your data in to the spreadsheet and utilize the same options on the spreadsheet that are available in Excel.

Microsoft Office 2007: Create your own template : 

Microsoft Office 2007: Create your own template

Creating your own template : 

Creating your own template First you need to create a title for your newsletter, Click the WordArt button in the Insert Tab Choose the design you would like In the text box, type the name of your newsletter Adjust the size of your title

Creating your own template : 

Creating your own template Here is an example of a WordArt title

Creating your own template : 

Creating your own template Press the Enter twice Click the Page Layout tab. Click columns and choose two This sets up the document in two column format

Creating your own template : 

Creating your own template Now you are ready to insert your articles and pictures into your newsletter. Using the information on inserting objects earlier, you can customize your newsletter however you see fit.

Good Luck : 

Good Luck Remember be creative, it does not have to follow any certain format. It’s going to be an enjoyable time if you get the students involved in the layout of your newsletter. Good Luck and have fun.