Time Arbitrage

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Presentation Description

Time arbitrage is a powerful tool that can help you effectively manage your time. Learn to devote time for both family and office with time arbitrage technique.

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Presentation Transcript

Slide 1:

Managing Interruptions Everyday interruptions at work can be a key barrier to managing your time effectively and, ultimately, can be a barrier to your success . Think back to your last workday, and consider for a minute the many interruptions that occurred. There may have been phone calls, emails, hallway conversations, colleagues stopping by your office, or anything else that unexpectedly demanded your attention and, in doing so, distracted you from the task at-hand. Because your day only has so many hours in it, a handful of small interruptions can rob you of the time you need to achieve your goals and be successful in your work and life. http ://jupitertimelogger.com

Slide 2:

The ‘Terrible, Horrible, No Good, Very Bad’ Effects of Office Interruptions http://jupitertimelogger.com

Slide 3:

As the boss, frequently interrupting your employees at work can cause a cycle of chaos. Here’s how to quit the habit. Did you know the average office worker is interrupted every three minutes and that it can take them 23 minutes just to get back to where they left off? Efficiency and workflow consultant Edward G. Brown has studied the harmful effects of interruptions like these on office productivity, job satisfaction, performance quality, company profits and personal satisfaction—and this is what he found : Through my research, I had discovered that even highly disciplined, focused people routinely lose three to five hours a day to “time bandits” (people who interrupt them, however innocently). My conclusions were crystallizing, and I was beginning to set them down in a book. Then an uncomfortable realization began to dawn on me…. The ‘Terrible, Horrible, No Good, Very Bad’ Effects of Office Interruptions http://jupitertimelogger.com

Think you might be guilty of being a time bandit, too? Here are a few tips::

Think you might be guilty of being a time bandit, too? Here are a few tips: Motivate yourself to change by calculating the cost of your habit. Estimate, conservatively, that each employee loses two hours a day to interruptions. Add up those unproductive dollars per hour. Or calculate it this way: If my workplace is typical, that means employees are losing three to five hours a day. So, if we totally eliminated interruptions, we could get by with about 30–40 percent fewer employees—or the ones we have could produce more work. The point is, put a pencil to it, so that when your determination falters, you can remember why you must change. http://jupitertimelogger.com

Slide 5:

Check your privilege at the door. Are you unintentionally asserting executive privilege to demand the attention of your employees without first considering their needs? If so, changing won’t be easy at first. You wouldn’t be the boss if you weren’t willing to stick your neck out, push forward, overcome obstacles and take risks where others might not. So learning to temper your enthusiasms and time your forays takes some serious introspection and practice. http://jupitertimelogger.com

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Don’t go it alone Talk to your employees about how you mean to change and why. Enlist their cooperation. Teach them how to respond to you when you backslide (because you will. I do, and I literally “wrote the book”). Remember, they still will never say, “No, boss, I’m too busy to be interrupted by you!” You must help them with ideas for deterring you politely in a way that serves both of you, like, “Sure, boss, I can do that now, but I was actually just a couple of hours from finishing the report you asked for yesterday. It’s pretty complicated, so we might both be better off if I wrapped it up first. Then I will call you by, say, 3:00 at the latest, ready to give your new idea my undivided attention. Will that work for you?” http://jupitertimelogger.com

Slide 7:

Once you have broken your interruption habit, look around. Are there other corporate contributors to the interruption culture? Today’s popular open floor plan can contribute, particularly if there are not sufficient quiet places and rules about respecting one another’s need for concentration. Another is excessive attention to various interruptive devices and alerts. Again, enlist employees in coming up with the best environment for their concentration needs. http://jupitertimelogger.com

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