Overview :
Overview Holiday Party for friends and family – informal
Wedding – traditional non-denominational Christian
Annual Association Educational Seminar
University Graduation
Film Festival
Informal Holiday Party :
Informal Holiday Party Select location
Select menu and possible catering
Select décor
Make invitations/invites
Collect RSVPs
Place any final orders or make final purchases
Notify neighbors
Decorate
Prepare food, games, favors, gifts, etc
Host
Clean-up
Evaluate
Wedding :
Wedding Meet with client and develop:
Vision
Goals
Objectives
Clear budget
Services that will be offered
Fee schedule
Timeline
Meet with vendors and venues to gather bids and make selections
Review and sign contracts
Make deposits
Ask necessary vendors for final mock ups or walk throughs
Commence set-up
Problem-solve and execute event
Wrap Up
Review invoices and make final payments; accounting
Review vendor performance
Evaluate overall event
Annual Association’s Educational Seminar :
Annual Association’s Educational Seminar Meet with client and develop:
Vision
Goals
Clear budget
Discuss prior events
Services that will be offered
Fee schedule
Timeline
Staffing requirements
Basic vision
Select a theme, schedule, duration, dates, and seminar selection/development process
Create marketing and public relations materials
Interview, solicit bids from, and select vendors including a venue (vendors other than the venue may be an ongoing process)
Negotiate deals with potential vendors for attendees – not for your use Proof and sign contracts
Make deposits
Invite potential attendees and register them
Prepare menu
Finalize schedule and execution plans
Proof educational materials and seminar agendas (may or may not fall to the event planner)
Work with venue on flow, services, and layout
Supply vendors with detailed materials and directions
Complete event walk through
Set up
Complete secondary walk through – ensure communications methods are working properly as well
Execute event
Wrap up
Evaluate
University Graduation :
University Graduation Meet with client and develop:
Vision
Goals
Clear budget
Discuss prior events
Services that will be offered
Fee schedule
Timeline
Staffing requirements
Basic vision
Select a theme, schedule, duration, dates, and schedule
Select keynote speaker
Create marketing and public relations materials
Interview, solicit bids from, and select vendors including a venue (vendors other than the venue may be an ongoing process)
If using the university's grounds and resources make sure to schedule those venues
If using an outdoor venue make a back-up plan Negotiate deals with potential vendors for attendees – not for your use
Proof and sign contracts
Make deposits
Invite potential attendees and register them
Make plans for safety and security issues
Finalize schedule and execution plans
Work with venue on flow, services, and layout
Supply vendors with detailed materials and directions
Complete event walk through
Set up
Complete secondary walk through – ensure communications methods are working properly as well
Execute event
Wrap up
Evaluate
Film Festival :
Film Festival Meet with client and develop:
Vision
Goals
Clear budget
Discuss prior events
Services that will be offered
Fee schedule
Timeline
Staffing requirements
Basic vision
Select a theme, schedule, duration, dates, as well as film and award selection
Select keynote speakers and events within the larger event
Create marketing and public relations materials
Interview, solicit bids from, and select vendors including a venue (vendors other than the venue may be an ongoing process)
If using a large theater discuss in detail if you will use the entire venue
Discuss security for films
If using an outdoor venue make a back-up plan Negotiate deals with potential vendors for attendees – not for your use
Proof and sign contracts
Make deposits
Invite potential attendees and register them
Make plans for safety and security issues
Finalize schedule and execution plans
Work with venue on flow, services, and layout
Supply vendors with detailed materials and directions
Complete event walk through
Set up
Complete secondary walk through – ensure communications methods are working properly as well
Execute event
Wrap up
Return all film-maker materials (films)
Evaluate