Slide1: Welcome to the Three Fires Council Boy Scouts of America Ideal Year of Scouting Fair


Meeting Goals: Meeting Goals Present ways to utilize the Ideal Year of Scouting concept in your unit. Help you with strategies to sell the IYOS concept to your committee and families Meet groups in the community that your unit can build into its annual program


Slide3: What’s in it for You? More youth attending activities More youth earning advancements More commitment and participation from Parents and Scouts More Scouts staying in the program and having more fun! IT’S ALL ABOUT THE SCOUTS!!!


What’s in it for Scouting?: What’s in it for Scouting? Better retention of existing Scouts Stronger Unit Programs Stronger Popcorn Sales ONCE AGAIN, IT’S ALL ABOUT THE SCOUTS!!!


What’s in it for the Scout?: What’s in it for the Scout? FUN!!!!!!!


Slide6: IYOS Philosophy When Scouts have fun, they stay in longer When children are active, more parents become active When more Scouts and families are active, they invite friends A well planned program helps out everyone


The Ideal Year of Scouting: The Ideal Year of Scouting The Ideal Year Steps 1) Brainstorm Ideas with Scouts & Parents Assign Costs/Budget Set Goals Communicate Plan


Step 1 Brainstorming: Step 1 Brainstorming Brainstorming can be done: A scout and his family Den/Patrol Pack/Troop Make sure that parents are watching


Tips on brainstorming : Tips on brainstorming Prime the Pump Give scouts big ideas Have parents watch but not Participate It’s amazing what parents will do when their sons dreams are at stake Use of flip chart or chalk board to write down ideas


Key items to remember : Key items to remember Schedule activities by month Scouting is a 12 month program Don’t forget a Fall and Spring Membership Rally Add in district and council dates


Step 2 Create your Budget: Assign dollars to your activities Add in costs for Advancements, Dues, Registration, Boys’ Life and Books Consider unit expenses (pinewood derby tracks, camping equipment, etc.) Take into account new Scouts Step 2 Create your Budget


Prioritize your Activities: Prioritize your Activities Basic Needs/Activities Strongly Encouraged Events Optional but Popular Great Incentive for Top Sellers


Basic Needs: Basic Needs Basic Pack Expenses Youth Registration Blue and Gold Banquet for Scout Next Year’s Handbook Youth Advancements (avg.) Pinewood Derby Car Other Activities that are traditionally covered (Halloween Party, Pool Party, etc.)


Strongly Encouraged Events: Strongly Encouraged Events Blue and Gold Banquet Fees for Family Boys’ Life Subscription Pack Summer Campout Other activities where Scout is covered in first level but family can be covered at this one Pick one Council or District Activity (Cougars Campout, Cubsicle, Sports Spectacular) A “Super Activity” that all would want to attend


Optional but Popular Events: Optional but Popular Events Rocket Derby Add more Family Fees for previous events Skating Party Sports Nights for Scout and Parent


Great Incentive for Top Sellers: Great Incentive for Top Sellers Summer Camp, Day Camp or Webelos Camp Tickets for Four to Sports Events


Assign Costs and Determine Levels: Assign Costs and Determine Levels Add up the costs for each item Multiply by 3 to determine sales goal Round up to cover Pack Costs. $11.00 Registration $5.00 Blue and Gold $10.00 Advancements for Year $6.00 Pinewood Derby Car $10.00 Pack Lock-in $42.00 Total x 3 = $126.00 round to $150.00 Determine costs for each level and add to previous


Step 3 Set Your Goals: Set den/patrol and Scout Sales Goals Consider setting Family Goals if have many with multiple children Determine what the Scout receives when he exceeds his goal Consider special gimmicks for different levels – Pizza Party, Pie in the Face, Special Seating at B&G Step 3 Set Your Goals


Step 4 Communicate the Plan : Plan a formal kick-off during a pack or troop meeting Put together a one-page flyer to give to parents and Scouts Share unit, den/patrol and Scout goals Present calendar, budget and goals to ALL families at Fall Membership Rally Publish Calendar in School Newsletter Step 4 Communicate the Plan


One Page Flyer: One Page Flyer Flyer must be concise Share with all during a pack meeting Let all know the importance of hitting the base level.


Step 4 Communicate to the public: Consumers will spend more they know what the money is being used for. Use posters, news releases and newsletters to tell people of your plan. It will increase sales. Step 4 Communicate to the public


Challenges to Implementing IYOS: Challenges to Implementing IYOS Planning takes a lot of time The committee is not sold on the concept We like the concept, but not all Scouts sell the family goal while others overachieve


Planning takes a lot of time: Planning takes a lot of time Do planning by den or patrol – not unit Lay out traditional activities and pick low participation events for substitution Troop – use Patrol Leader’s Council to plan calendar


Committee Not Sold: Committee Not Sold Get more to attend these meetings in the future – the more that hear it the better Use your District or Council resources Pow Wow Session on IYOS Start small & build toward the full concept


Motivating Families to Sell: Motivating Families to Sell Use the “Basic Need” verbage Do not set “buyout” lower than the Basic Level. Set up Table Sales/Blitz Days that allow Scout a chance to hit the Basic Level. Do not leave out Tiger Cubs Have dens/patrols hold mini reports during meetings and share with entire unit.


The Benefits: The Benefits Easier for Treasurer – You just have to keep a list of who achieved what level Easier for Parents – They understand the basic needs and how much everything costs Gives Families Options – They can strive to get everything earned or choose to pay for things not covered Constant Promotion – Whenever you have an activity, you can recognize those who earned that activity Rewards individual achievement while advancing the unit needs


Support Materials: Support Materials Three Fires Council.org Planning, Budgeting, Links to Activities & Program Ideas Human Resources Popcorn Kernel, Council Volunteers, District Committee and Commissioners Print Resources Program Helps, Training Materials, The Flame, Website Program Resources Sports Spectacular, Day Camps, Roundtables, Summer Camp


Preview of Next Year’s Popcorn Program: Preview of Next Year’s Popcorn Program Same Product Line-up Coordination w/Area Councils New Prizes (Scout Supplies) Less Paperwork Council-Wide Kick-off (July 29) New Incentives for Top Sellers


Slide29: Mark Your Calendars !!!!! Camporall Sandwich Fairgrounds May 4-6, 2007


Thank you for your time and Cooperation: Thank you for your time and Cooperation We will stick around to answer all of your questions. Go visit the booths