Hermes Tjeckerna 2007 09 14

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Hermes The IT system for the Swedish budget process: 

Hermes The IT system for the Swedish budget process Maria Johansson 2007-09-14 The Swedish National Financial Management Authority

Why an IT system?: 

Why an IT system? To improve infrastructure quality of data efficiency transparency access to information links and communication between participants in the budget process metadata

Before the new IT-system: 

Before the new IT-system Letter of Instruction (manual)

Hermes a web based IT-system with 1500 users within the Budget process: 

Hermes a web based IT-system with 1500 users within the Budget process ESV and associated systems MoF Budget Department Budget users Line Ministries The Public Parliament Swedish National Debt Office (SNDO) Swedish National Audit Office Hermes database

Hermes’ three parts : 

Hermes’ three parts National Accounts National Budget Letter of Instructions

Hermes and the Budget Process: 

Hermes and the Budget Process Spring Fiscal Policy Bill Forecasts Forecasts Budget Bill Amendments to the Letter of Instructions Letter of Instructions Annual Report Forecasts Hermes

Annual Letter of Instructions : 

Annual Letter of Instructions Letter of intstruction The Government The Central Government agencies

…Annual Letter of Instructions: 

…Annual Letter of Instructions Goals for the agencies functions Economic means to fulfill the goals Letter of instructions

Hermes’ support to users in the Budget Department: 

Hermes’ support to users in the Budget Department All relevant figures are found in one place Integrated short and medium term perspective Comments and explanations available

…and more support to the Budget Department: 

…and more support to the Budget Department Centralised and partly automatic price/salary adjustment Tools for simple forecasts and simulations Correct migration of data from budget preparation to the Budget Bill and to budget execution

…and to the Budget totals staff: 

…and to the Budget totals staff Instant and reliable overview of the budget situation Late changes possible

…and to the Desk officers: 

…and to the Desk officers Don’t have to double check data Forecasting dialogue with the Line Ministries in the system

Security of information: 

Security of information The users have access to Hermes depending on who they are their function within the process the current stage of the process Each user is individually authorised to the system and is given a personal password

What do we gain?: 

What do we gain? All information can be found in one place Quick access to the information in Hermes High quality data The information in Hermes is always up to date

What do we gain?: 

What do we gain? Greater transparency within the budget process Good traceability and control Easy access to information about earlier years Metadata – institutional memory Hermes contributes to an efficient budget process

What’s next?: 

What’s next? Revenue items Non financial results and facts Add information from earlier years Parliament? The Public?

Hermes in figures: 

Hermes in figures Operation Uptime 2006 99,8% availability 1 unplanned interruptions/stops 4 hours Downtime Development About 20 developers

Hermes in figures: 

Hermes in figures Support 1500 unique users 4000 helpdeskcalls in 2006 200 users in training

Slide19: 

Maria Johansson Tfn: +46 (8) 690 45 27 Maria.johansson@esv.se The Swedish National Financial Management Authority