Lesson 46

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OAD-107 Keyboarding/Formatting:

OAD-107 Keyboarding/Formatting Lesson 46

Table Alignment:

Table Alignment Tables by Themselves Centered vertically OR 2” top margin Tables with Text (in a report or letter) DS above and below the table

Create Tables:

Create Tables Main Heading Key before inserting the table Keyed in all capital letters Center and bold Size 12 pt. font (so it doesn’t compete with a report’s main heading) DS after heading Subheading DS before and after Center Important words capitalized and bold

Create Tables:

Create Tables From the Insert tab on the Ribbon Click the Table button Drag cursor through the number of columns and rows you want Click the cell in bottom right of the range to create the table

Cell Addresses:

Cell Addresses Cell Address is Intersection of the Column Letter and Row Number Columns Labeled Left to Right Rows Numbered Top to Bottom A1 B1 C1 A2 B2 C2 A3 B3 C3

Moving Within a Table:

Moving Within a Table Click the Cursor Use the Arrow keys Press the Tab key to move right Press Shift + Tab to move left Press Enter to create a new line within the cell Add a new row by clicking in the bottom right cell and pressing the Tab key

Column Headings:

Column Headings First Row of the Table Important words capitalized Bolded font Usually center aligned Contact Title Telephone Number Lara G. Kim Architect 420-555-0176 James C. Weatherwax Contractor 317-555-0190 KEY CONTACTS FOR BUILDING PROJECT

Text in Columns:

Text in Columns Regular Text Left aligned (where our eyes usually go to read text) Contact Title Telephone Number Lara G. Kim Architect 420-555-0176 James C. Weatherwax Contractor 317-555-0190 KEY CONTACTS FOR BUILDING PROJECT

Centered “Text”:

Centered “Text” Phone Numbers Since the phone numbers below aren’t used as numbers and because they are all the same width (the same number of characters), they have been center aligned. Contact Title Telephone Number Lara G. Kim Architect 420-555-0176 James C. Weatherwax Contractor 317-555-0190 KEY CONTACTS FOR BUILDING PROJECT

Numbers for Calculations:

Numbers for Calculations Numbers as “Numbers” Numbers that may be used in calculations, should be right aligned Stock Number Description Units Available JGC2144 4mm Transporter 5,745,000 JGC9516 DLT/TK 20-pack Transporter 19,034,100

Selecting Table Parts:

Selecting Table Parts Drag Cursor Through Cells Selection Bar at Left Select Column from Top Table Tools Layout Tab Select button at far left Select cell, column, row, or table

Proofread Carefully:

Proofread Carefully Tables tend to contain technical data, NUMBERS Proofread carefully Use a ruler to keep your eyes focused on one row at a time

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