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Preservation Services for AV media material: An inquiry into current and future models. : 

Preservation Services for AV media material: An inquiry into current and future models. NYU MIAP Thesis Presentation Spring 2006 Brad Campbell

Introduction: 

Introduction

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors Ways of thinking about the relations: What is the function of the institution? How do institutions consider/define preservation? How is the institution considered in the production/preservation circuit? How does the institution consider its content in the production/preservation circuit?

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors The FOR PROFIT DOMAIN Hollywood Studio system Independent Producers Television Networks

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors The FOR PROFIT DOMAIN Distributors Stock Footage Houses Film Festivals Corporations

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors NON PROFIT DOMAIN Libraries Museums Archives/Special Collections

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors NON PROFIT DOMAIN Historic Societies Academic Institutions (Research) Academic/Non-academic Preservation Training Programs

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors NON PROFIT DOMAIN Professional Organizations Media (Advocacy/Literacy) organizations Standards Organizations

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors NON PROFIT DOMAIN Technical Services (Labs and Vendors) Funding Organizations

I. AV Media Material (Production and) Preservation Landscape: 

I. AV Media Material (Production and) Preservation Landscape Landscape made up of Sectors US Government Federal, State, and Local Agencies

II. Challenges and Factors : 

II. Challenges and Factors 1. Preservation is a Production Process It takes more time Comparable to original production process Multiple timelines and schedules: Home and or partner Institution’s timelines, Grant timelines Windows or timelines for publicity And The timeline of degradation of materials themselves

II. Challenges and Factors : 

II. Challenges and Factors 1. Preservation is a Production Process It creates more stuff Comparable to original production process multiple components physical items: Camera original production elements (or best surviving elements), existing prints/iterations of the title in question, preservation generated elements/iterations intellectual items: paper records from the original production process interim inventories or databases to manage Preservation reports, catalog entries

II. Challenges and Factors : 

II. Challenges and Factors 1. Preservation is a Production Process It creates more stuff It takes more time Costly Time Consuming Resource Consuming Do institutions fully understand this? Can they integrate this process, do they want to?

II. Challenges and Factors : 

II. Challenges and Factors There is a growing volume of AV media material a. As AV preservationists our traditional jobs of Assessment (physical condition) (intrinsic, evidential, historic value) will be complicated by assessing for the marketplace, and new format and distribution arrangements

II. Challenges and Factors : 

II. Challenges and Factors There is a growing volume of AV media material, and the rate of creation is only increasing b. the development of new format and delivery technology influences how the public and even some stewards of content think about or treat content The reality of diffusion vs. whizbang technopilia AV preservationists face unknowns with legacy technology and with future technologies, how strike a balance?

II. Challenges and Factors : 

II. Challenges and Factors 3. The difficulty in valuing AV Media Material Value is variable Depends on multiple factors including use/exhange Varies across sectors and different markets

II. Challenges and Factors : 

II. Challenges and Factors 3. The difficulty in valuing AV Media Material Sam Kula: “fair-market value” Research, historical, cultural values Comparable market value Minimum or replacement value

II. Challenges and Factors : 

II. Challenges and Factors 4. Issues facing the emerging AV preservationist a. Identifying and understanding: our role in the marketplace our ability to invent and implement new models to match the (present and future) needs of the preservation community

II. Challenges and Factors : 

II. Challenges and Factors 4. Issues facing the emerging AV preservationist Establishing robust and rewarding circuits of continuing education for ourselves Real world experience vs. perpetual re-training seminars Types, modes, places of learning Quality of learning experiences

II. Challenges and Factors : 

II. Challenges and Factors 4. Issues facing the emerging AV preservationist Honing our ability to transfer knowledge by sharing or teaching Within an organization: Department  Department Or across sectors: Vendor  Home organization Professional/Standards Org.  Home organization

III. Current Options: Surveys, Assessments, Services : 

III. Current Options: Surveys, Assessments, Services Defining Needs based on characteristics of content for Collections (AV or non-AV material) First Order Needs: Based on the physical material of the object Second Order Needs: Based on how the material is perceived What is its cultural, historic, institutional currency?

III. Current Options: Surveys, Assessments, Services : 

III. Current Options: Surveys, Assessments, Services Defining Needs based on characteristics of content for Collections (AV or non-AV material) First Order Needs: General Needs issues of the composition of the physical carrier (photos, books, posters, paintings, sculpture, floppy disks, film, video, audio tape, dvds, compact discs, etc.) issues of intellectual arrangement (examples include shelf-lists, inventories, databases, catalogs, etc) issues of physical arrangement (examples include item level housing and collection level storage) issues of technologically reformatting, which in turn are effected by issues of original composition (examples include digitization of books and photos; transferring film to video or dvd; or film or video to digital files) issues of intellectual representation or documentation of the reformatted manifestation and the steps of process in the reformatting (examples of this include metadata, preservation reports, etc)

III. Current Options: Surveys, Assessments, Services : 

III. Current Options: Surveys, Assessments, Services Defining Needs of Collections First Order Needs: Specific Specific Needs for AV material Stem from their specific characteristics As they are different from non-AV material • physical composition • machine dependent

III. Current Options: Surveys, Assessments, Services : 

III. Current Options: Surveys, Assessments, Services 2. Defining Services for Collections Needs dictate services What services are currently available to best address the needs of AV media material? Are there agreed on “services” for AV material? (addressing both 1st & 2nd order needs) Are there pre-existing tools or instruments for assessing or evaluating AV material given their unique characteristics?

III. Current Options: Surveys, Assessments, Services : 

III. Current Options: Surveys, Assessments, Services 2. Defining Services for Collections Needs dictate services Is there an agreement on what the services are? Are there pre-existing tools or instruments for evaluating AV material? Services which address First Order Needs: Restoration of carrier media, reformatting, housing, storage, intellectual representation, metadata generation and management, databases, Services which address Second Order Needs: Copyright clearance/IP protection/Licensing, content redistribution, collection acquisition or de-accessioning

III. Current Options: Surveys, Assessments, Services : 

III. Current Options: Surveys, Assessments, Services 2. Defining Services for Collections Entities from the Library & Museum sectors: RAP (Regional Alliance for Preservation) the umbrella org for AMIGOS, SOLINET, CCAHA, NEDCC AIC, ARL, .. . . .ETC . . . .

III. Current Options: Surveys, Assessments, Services : 

III. Current Options: Surveys, Assessments, Services 2. Defining Services for Collections b. Independent Entities (from multiple sectors) Heritage IPI Winthrop

IV. Need for New Models : 

IV. Need for New Models Value of Preservationists & Transparency, willingness to exchange information about the community, within the community

IV. Need for New Models : 

IV. Need for New Models Value of Preservationists Date: Tue, 1 May 2001 08:39:08 -0400 Reply-To: <[log in to unmask]> Sender: Archives & Archivists <[log in to unmask]> From: <[log in to unmask]> Subject: Re: Consultant Fee Content-Type: text/plain; charset=us-ascii >I think that you should expect to pay a consultant between $250 and >$500 per day plus expenses (transportation, meals, and housing if an >overnight stay is required) depending in part upon the complexity of what you >expect... I'm curious about this. Many of you will pay an attorney this much for an hour or two of work. While there are a million attorneys out there. Qualified consultants in the fields of archives and special collections are indeed rare. Why are their services so undervalued? Could it be that some type of anachronistic economics are at work? Indeed, this is what skilled and sophisticated consultants charged ten or twenty years ago. In my specialties of appraisal, preservation, and security consultants routinely charge $ 500.00-$ 1000.00 per day. Any comments?

IV. Need for New Models : 

IV. Need for New Models Value of Preservationists Date: Wed, 29 Sep 1999 12:08:19 -0400 Reply-To: Archives & Archivists <[log in to unmask]> Sender: Archives & Archivists <[log in to unmask]> From: <[log in to unmask]> Subject: Consultant Fee Probably better than checking with NHPRC would be to check with your state Historical Records Advisory Board. They would probably be able to give you some idea of the range that is charged in your state. Archival consulting is no different than any other self-employed work in this regard. It depends on where you are and who your anticipated clientele is and what the traffic will bear. A local restaurant in northern Maine would not check New York City restaurant prices in order to decide how much to charge; neither should an archivist who wants to consult with local historical societies in Maine check NYC or Washington DC prices for a realistic daily fee.

IV. Need for New Models : 

IV. Need for New Models Value of Preservationists Date: Wed, 29 Sep 1999 10:04:25 -0400 Reply-To: Archives & Archivists <[log in to unmask]> Sender: Archives & Archivists <[log in to unmask]> From: <[log in to unmask]> Subject: Re: Consultant Fee In-Reply-To: <003801bf09b2$7ba060c0$040a32d1@Ppje> Content-Type: TEXT/PLAIN; charset=US-ASCII A good way to determine hourly/daily consulting fees for archivists might be to ask NHPRC what rate they are willing to support. It has been considerably higher than $35.00 per hour. I fear that consulting archivists may be underestimating the value of their services. It might be useful to compare what one might charge to fees charged by others in one or more categories; e.g., management consulting, records management consulting. In the records management consulting I and some associates do, the charge is $100 per hour plus expenses. The main point is that this is still modest compared to fees in other, nearby disciplines.

IV. Need for New Models : 

IV. Need for New Models

IV. Need for New Models : 

IV. Need for New Models Cultural History at Risk IMAP Report 2000

IV. Need for New Models : 

IV. Need for New Models Heritage Foundation advocating for small to mid sized archives to self promote and capitalize on their collections

IV. Need for New Models : 

IV. Need for New Models Mellon Funded Intelligent Television Study “Marketing Culture in the Digital Age”

IV. Need for New Models : 

IV. Need for New Models Rockefeller funded study on Funding for producing new media

V. A proposal : 

V. A proposal Agency [ad. med.L. agentia = facultas agendi, n. of state f. agent-em pr. pple. of ag-re to do, act.]  The condition of being in action; operation. The faculty of an agent or of acting; active working or operation; action, activity. 2. The means or mode of acting; instrumentality. Working as a means to an end; instrumentality, intermediation. 3. Action or instrumentality embodied or personified as concrete existence. 4. A business or service authorized to act for others: an employment agency. An establishment for the purpose of doing business for another, usually at a distance.

V. A proposal : 

V. A proposal Agency A proto-mission statement: a multi-service entity of AV preservationists (independent, or related to organizations) coming together to enhance their practice and experience, while helping to advice content holders on how to best preserve (physically and intellectually) and expose their content. Develop new preservation administration strategies for use in communicating between sectors. In addition the agency would further research possible, new collaborative inter- or extra- community arrangements while strengthening those which already exist.

V. A proposal : 

V. A proposal Some goals & thoughts to start with: Independency/Autonomy or Alliance/Compromise (who pays is who says how things go) Sized right (balance of agents/services to jobs) yet Scalable (able to expand and contract with outside forces)

V. A proposal : 

V. A proposal Steps to construction or Research and Development phase (ongoing R&D while “on the job”) 1. Content and 2. Form 1. a.What do we want for ourselves? b. How will agency operate internally? c. How will agency operate externally?

V. A proposal : 

V. A proposal Steps to construction or Research and Development phase (ongoing R&D while “on the job”) 1.Content and 2. Form 1. a. Further conceptualization, discussion and definition of services matching needs b. Further research into how relations are currently operating and functioning in this landscape, what works, what doesn’t and why

V. A proposal : 

V. A proposal Steps to construction or Research and Development phase (ongoing) 1.Content and 2.Form 2. Research and Create business/legal model(s) to best match content (agency’s services) to be delivered, and how we agree it should best be delivered.

VI. Answers to critics : 

VI. Answers to critics Accreditation Vetting of consultants Quality Control of service Years of Experience/Value of Service Independence vs. Combined Efforts

VII. Questions for Further Pursuit : 

VII. Questions for Further Pursuit Hone our methodology and our Meta-assessment skills A survey of current AV media material surveys? Further discussion of organizational structure Further discussion of valuation

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