Celebrating Archives Month: Celebrating Archives Month Florida Department of State Division of Library and Information Services Bureau of Archives and Records Management PowerPoint Presentation: The State Archives of Florida: collects, maintains, and provides access to local and state government records, personal papers, photographs, and other materials. The State Archives’ collections document Florida’s rich and diverse heritage and history. The records supply valuable information for: government officials, historians, genealogists, teachers, and students from across the state and beyond. PowerPoint Presentation: Employees enjoying the monthly birthday celebration PowerPoint Presentation: Above: The State Records Center. Right: The R.A. Gray Building, Home to the State Archives of Florida. Our Locations PowerPoint Presentation: Equipped with humidity and temperature controls in order to provide archival collections with the storage conditions necessary to ensure long term preservation. The Archives Stacks PowerPoint Presentation: The oldest item in the State Archives of Florida, this engraved, hand colored map by Baptista Boazio depicts Sir Francis Drake's attack on Saint Augustine on May 28 and 29, 1586. Significant Document: St. Augustine Map PowerPoint Presentation: Robert Butler, Highwayman Artist, visiting the State Archives to research his next painting. PowerPoint Presentation: Allen and Joan Morris initiated the photographic archives, which is now the photo collection of the State Archives of Florida. PowerPoint Presentation: Above: The Koreshan Unity Papers at the College of Life Foundation building in Estero, Florida. Left: A portion of the collection boxed up and ready for transport from Estero to Tallahassee. The National Historical Publications and Records Commission, grant funded, Koreshan Unity Papers processing project. PowerPoint Presentation: Koreshan Unity Papers project at the State Archives of Florida (February 2012). Clockwise from top left: Beginning stages; inside an unarranged box; and the project archivist working on arrangement at folder level. PowerPoint Presentation: Above: The first row of processed Koreshan Unity Papers boxes (August 2013). Below: A project completed; placing the last box on the shelf (August 2013). PowerPoint Presentation: Transferring State Agency Records to the State Archives. Clockwise from Bottom Right: The van approaching the building, archivists Jim Burke and James Helms unloading boxes, and archivists flexing their muscles (August 2013). PowerPoint Presentation: Pickups and Deliveries A large part of the State Archives and State Records Center activities involves records transport to and from State and Local Agencies. PowerPoint Presentation: Archivists preparing collections for public use. Arrangement and Description PowerPoint Presentation: Above: Tyeler McLean, Archivist and Records Analyst, preparing Department of Corrections Prison Registers. Below: Cheryl Spicer, Archivist, preparing Capital Collateral Post-Conviction Records. Scanned Image of a Prison Register page. Collection Management: arranging and describing archival collections for access purposes. Hand colored plat maps, such as this one by Surveyor Robert McHardy, were among the documents used to establish ownership of land in Florida after it became a territory of the United States in 1821.: Hand colored plat maps, such as this one by Surveyor Robert McHardy , were among the documents used to establish ownership of land in Florida after it became a territory of the United States in 1821. Significant Document: Spanish Land Grant Claim Survey Map, ca. 1818. The Reference Room: Patrons and Reference Archivists: The Reference Room: Patrons and Reference Archivists Miriam Gan Spalding and Anya Owens: Reference Archivists in Action. The End Result: Providing Access to Library and Archival Collections. PowerPoint Presentation: Gerard Clark, State Archivist, showing the Saint Augustine Map, 1589, to Judi Ring, Director of the Division of Library and Information Services, and Florida State Representative Dean Cannon. PowerPoint Presentation: Public Outreach: Katrina Harkness and Jon Grandage introducing public school teachers to collections available at the State Archives. Both provided teachers with techniques and resources to incorporate primary sources into the classroom (May 2013). PowerPoint Presentation: Jim Burke, Archivist, showing a tour group significant documents in archives collection. PowerPoint Presentation: Right: Jon Grandage, Archives Historian, showing off Archives’ treasures during a repository tour (May 2013). Left: Jody Norman, Archives Supervisor, and Dale McDonald, photographer, reviewing his latest donation of photographic images to the State Archives of Florida (2006). The Imaging Lab: Digitizing for the Florida Memory Website: The Imaging Lab: Digitizing for the Florida Memory Website Scanners: Jacklyn Attaway and Maria Bermudez. Audio and Photographic Archivists at Work: Audio and Photographic Archivists at Work Derek Long, Audio Archivist, digitizes a reel to reel tape. Photographic Archivists: Adam Watson, Beatrice Queral, and Kristen Gurciullo. PowerPoint Presentation: The Florida Memory Team: The Florida Memory website provides access to significant photographs, films, sound recordings, and archival documents from the collections of the State Library and Archives of Florida. PowerPoint Presentation: The State Records Center The State Records Center houses inactive records for state and local government agencies. A small portion of records stored will be transferred to the State Archives once their retention is met, though most holdings are non-archival. The state of the art facility has a storage capacity of over 250,000 cubic feet, and two climate controlled vaults for secure storage of microfilm and magnetic media. PowerPoint Presentation: Below: Tim Few and Roger Sockman preparing to host a Records Management Webinar for the Tampa Division of the Department of Transportation (September 2013). Records Analysts: Assisting State and Local Government Agencies with Records Management Issues Above: Brenda Lipply fielding records management questions (September 2013). PowerPoint Presentation: Archives’ Conservation Conservators attempt to preserve records in their original format. They examine records, assess their condition and the materials that comprise them, and recommend and perform remedial treatments to stop deterioration or improve condition. PowerPoint Presentation: Public Events at the State Archives: First Friday Slideshow, December 2011 Above: Gerard Clark, State Archivist, and Beth Golding, Archives Supervisor, enjoying the event. PowerPoint Presentation: The Archives Holiday Tree: made from archives and record center storage boxes (December 2012). PowerPoint Presentation: Professional Development: The Society of Florida Archivists’ Annual Conference in Tallahassee (May 2013).