12.13 PRESENTATION

Slide 1: 

Students Host community Safety & Respect

Objectives : 

Objectives Student safety The safety and wellbeing of the community that receives our students The reputation and standing of the university The students’ learning experience The quality of any research program/project the students are involved in.

Attributes : 

Attributes Be evidence-driven Inform and empower students Provide pre-, during and post- travel support Allow for the university to exercise due risk management. Be university-wide Part mandatory

Process : 

Process Provost requested Start from experience Broaden to whole university Develop together

Slide 5: 

A proposed layout…

Tufts Global : 

Tufts Global I am... Tufts University Travel Policies What is “University Sponsorship” (and do I have it)? Tufts Travel Registry State Dept. Travel Information Travel Health, Safety & Security Emergency Resources

Tufts Global : 

Tufts Global I am... Tufts University Travel Policies What is “University Sponsorship” (and do I have it)? Tufts Travel Registry State Dept. Travel Information Travel Health, Safety & Security Emergency Resources

Slide 8: 

Undergraduate Students Tufts Travel Registry Undergraduates Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Emergency Resources U.S. State Dept. travel info Important Information Individual student travel Student-led group travel Passports/Visas Health, safety & security Pre-departure information Research: Ethics & Logistics You must register all overnight travel on the Tufts Travel Registry Important Information Rights, Rules, Responsibilities – university ethics/behavioral standards Revocation of university sponsorship – when/why it would happen Travel Commitments – university agreements, partnerships, students may not sign contracts on behalf of the university Only students in good standing may travel on university sponsored trips US State Department travel advisories Travelers are strongly encouraged to take appropriate precautions when traveling to countries on the US State Department travel warnings and alerts list Individual student travel handbook checklist Student-led group travel Policies Student leader handbook checklist Passports/Visas It is the student’s responsibility to ensure that s/he has the appropriate passport(s) and visa(s) for their travel. Non-US students should double-check the required documentation for their destination country, return to the US, and any other potential stops such as flight layovers. The best way to obtain current and accurate visa information for your destination country is by calling its embassy or nearest consulate in the US. Information changes frequently, and many consular websites, including those belonging to embassies/consulates themselves, are out of date. - Advice for international students (maintaining F1 status, etc) – link to international advisor office? Health, Safety & Security Pre-departure Information

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Graduate Students Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Emergency Resources Undergraduates US State Dept. travel advice Important Information Passport/Visas Health, safety & security Pre-departure information Travel Resources & Support Medical/Sackler Fletcher Arts & Sciences/Engineering Cummings Dental Friedman Important Information Rights, Rules, Responsibilities – university ethics/behavioral standards Revocation of university sponsorship – when/why it would happen Travel Commitments – university agreements, partnerships, students may not sign contracts on behalf of the university Only students in good standing may travel on university sponsored trips US State Department travel advisories Travelers are strongly encouraged to take appropriate precautions when traveling to countries on the US State Department travel warnings and alerts list Passports/Visas It is the student’s responsibility to ensure that s/he has the appropriate passport(s) and visa(s) for their travel. Non-US students should double-check the required documentation for their destination country, return to the US, and any other potential stops such as flight layovers. The best way to obtain current and accurate visa information for your destination country is by calling its embassy or nearest consulate in the US. Information changes frequently, and many consular websites, including those belonging to embassies/consulates themselves, are out of date. Health, Safety & Security – Graduate students are encouraged to utilize University resources, educate themselves and take precautions to provide for smooth and uninterrupted travel. Pre-departure Information Travel Resources and Support Be sure to check with your school and/or advisor for additional information, as individual schools within Tufts University may have their own relevant policies and procedures as well. All such policies should be considered additional to and superceded by the University policies and information stated on this website. Click the relevant link for any additional school-specific information: Research: Ethics & Logistics

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Faculty/Staff Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Emergency Resources Undergraduates Faculty/Staff travel policies Forms Travel Resources & Support U.S. State Dept. travel info Passport/Visas Health, safety & security Emergency Resources Research: Ethics & Logistics Faculty/Staff travel policies Forms US State Department travel advisories Passports/Visas Health, Safety & Security Travel Resources and Support International SOS faculty/staff specific resources?

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Information for Departments Sponsoring Students/Programs Traveling Abroad Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Undergraduates Planning checklist Information for Faculty & Staff leading group travel Advising student travelers US State Dept travel advice Emergency Resources Research: Ethics & Logistics Information for Faculty and Staff leading student group travel Policies/protocols for travel programs with undergraduate students Faculty Handbook for leading/advising student programs risk management plans template Planning checklist for departments sponsoring travel Advising student travelers - Reminders about what students must do (i.e. depts. Should be enforcing and reminding of policies w students)  push to read the undergrad/grad information as relevant US State Department travel advisories policy on university sponsoring travel to certain locations (warnings, etc) travel warnings list

Slide 12: 

Travel Health, Safety & Security Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Undergraduates Travel Health & Safety Policies Travel registry Alcohol/drugs Advice/recommendations(general) Online training materials Travel medical advice Tufts Health Services Other area travel medical clinics – specific contact info International SOS Insurance Aetna (link) International SOS Preparation and Planning health planning checklist safety checklist Communications Before Cell phones/email – policies and information Contact information/communication plan worksheet – to be filled out beforehand and carried into the field w student During Emergency contacts form (Cummings) – make into a card? Requirement to call Tufts (some Tufts schools/programs have this, some don’t?) Incident Command System [this wouldn’t be on the website, but we should discuss] After Useful Links International Society for Travel Medicine CDC WHO WFA/backcountry medicine (WMI, SOLO) Pre- & Post-travel medical Insurance Useful Links Travel Health & Safety Communications Preparation & Planning Emergency Resources Research: Ethics & Logistics

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Emergency Resources Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Emergency Resources Undergraduates International SOS US Emergency Communication Plan Research: Ethics & Logistics It is important that all travelers become familiar with the resources available to respond to an emergency or crisis. International travelers are supported through International SOS and domestic travelers are supported by local health and safety and EMS services. Once the emergency situation has been resolved and/or addressed, travelers should contact their adviser or sponsoring department to inform them of the situation.  Tufts University’s Department of Public and Environmental Safety is on call 24 hours a day, 7 days a week at (617) 627-6911 (???) International SOS overview benefits contact information US Emergencies [What to do/who to call in case of an emergency on a Tufts-related travel program in the US] Emergency Communications [Importance of having a communication plan in place] Communication plan template

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Tufts Travel Registry Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Undergraduates Emergency Resources Research: Ethics & Logistics A brilliantly designed, easy-to-use registration process that will record necessary information  will also produce T-numbers as appropriate A model: http://www.princeton.edu/oip/home/resources/General-Pre-departure-PowerPoint.pdf *Note: collecting information may imply a responsibility to use that info

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Communications Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Undergraduates Emergency Resources Research: Ethics & Logistics

Slide 16: 

Tufts Travel Policies Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Undergraduates Emergency Resources Research: Ethics & Logistics [Tufts-wide policies here] - - - Reminder: check with your department/program/school for additional policies to which you are subject

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Research: Ethics & Logistics Tufts Travel Registry Graduate Students Faculty/Staff Departments Sponsoring Student Travel Travel Health, Safety & Security Undergraduates Statement on Research Ethics and Host Community Impact IRB Online training materials – learning management system? Travel ethics/responsibility Advice Links Emergency Resources Research: Ethics & Logistics