Time Management Techniques by PPMI

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Time Management Techniques:

Time Management Techniques

Time Management :

Time Management   Time management  is the act or process of exercising conscious control over the amount of time spent on specific activities, especially to increase, activity with the goal to maximize the overall benefit of a set of other activities within the boundary condition of a limited amount of time. Time management may be aided by a range of skills, tools, and techniques used to time when accomplishing specific tasks, projects, and goals complying with a due date.   Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well.


Contd…… A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any  form as it determines the project completion time and scope.

Eliminate the Unnecessary :

Eliminate the Unnecessary Either professionally or personally, eliminating the “unnecessary” in life goes a long way in making you more productive. What do we mean by “unnecessary”? Well , strictly speaking, anything that prevents you from reaching your particular goal. For example, if your goal is to clean out your email inbox, then don’t spend 45 minutes on Face book. Put simply, you need to draw a firm, distinct line between the “necessary” and “unnecessary” in your life. The stricter you define these terms, the more you’ll find that a lot of things are truly unnecessary in your life.

Plan Your Work :

Plan Your Work If you go into work every day having no idea what you want to accomplish, then you’ll probably accomplish nothing. Set aside ten to fifteen minutes before work and either write down or mentally plan what you want to accomplish. Personally , I plan my work each morning as I am driving in to work. These several minutes that I spend planning contribute more towards me being productive and effective than anything else that I do. After you decide what you want to accomplish, then execute the plan.

Multitasking :

Multitasking   Multitasking skills   are a talent that not all of us possess. Realizing whether you are the type of person that can do it or not is important. If you’re able to multitask, great. If you’re not, then don’t bother trying. Many people make themselves less effective by trying to multitask when they simply can’t do it. This leads to multiple projects being started and none of them being finished, sloppy work, and discouragement.

Know When to Multitask :

Know When to Multitask So, for us multitaskers, does that mean that we should just multitask our way through every single minute of every day, constantly having four or five things going at once? Absolutely not. You also have to know when  not  to multitask. For example, every day at work for me, there are four to five things that needs to be completed for which I normally have a little checklist. They are quite boring and mundane. So guess what? I try to accomplish as many of them as I can at once and as fast as I can. But when my boss gives me a special project that he needs done in a timely fashion and of the highest quality, the time that I devote to that is usually uninterrupted and I usually concentrate on nothing else other than that project.  Know when to multitask and when not to.

Reduce Interruptions :

Reduce Interruptions Finally, reduce the number of interruptions in your life. Realistically, you can’t reduce  the number  of things that are going to interrupt you, but you can alter the fashion in which you deal with them. For instance, If I am working on something important and one of my employees comes to me with something that I know can be dealt with at a later time, guess what? That’s exactly what I do. “Sure, we can get to that, but let me finish what I am doing right now and then we’ll take care of it.” You see? Respectfully, I put them off to complete what I was doing at the moment. On the other hand, if my boss calls me when I’m in the middle of something, well, that’s an interruption that is worth making a priority.

Final Word:

Final Word Whether you are a salaried person, self-employed, or a high profiled manager , more time will allow to focus on the most important tasks. Being prepared, organized, and disciplined will give you the time necessary to become more productive, which will ultimately translates into more rewards.

10 Life Benefits of Time Management: :

10 Life Benefits of Time Management: Less Stress   Managing your time can directly reduce your stress level. Fewer surprises. Fewer tight deadlines. Less rushing from task-to-task and place-to-place.   Get More Done   /Efficiency Of course, being productive is one of the main goals of time management. When you are aware of what you need to do, you are able to better manage your workload. You will be able to get more (of the right tasks) done in less time.

10 Life Benefits of Time Management: :

10 Life Benefits of Time Management: Less Rework   Being organized results in less rework and mistakes. Forgotten items, details, and instructions lead to extra work. How often do you have to do a task more than once? Or make an extra trip because you forget something? Less Life Friction and Problems   How often do you? Whether it is a forgotten appointment or missed deadline, not managing your time results in increased life friction. Avoid creating your own problems by planning and preparing for your day. Remember “If you fail to plan then you plan to fail”.

10 Life Benefits of Time Management: :

10 Life Benefits of Time Management: More Free Time   We can’t create more time, but you can make better use of it by managing your time. Even simple actions like shifting your commute or getting your work done early can produce more leisure time in your life.   Less Wasted Time   When you know what you need to do, you waste less time in idle activities. Instead of wondering what you should be doing next, you can already be a step ahead of your work.

10 Life Benefits of Time Management: :

10 Life Benefits of Time Management: More Opportunities   Being on top of your time and work produces more opportunities. The early bird always has more options. Improves Your Reputation   It will proceed you. At work and in life you will be known as reliable. No one is going to question whether you are going to show up, do what you say you are going to do, or meet that deadline.

10 Life Benefits of Time Management: :

10 Life Benefits of Time Management: Less Effort   A common misconception is that time management takes  extra  effort. To the contrary, proper time management makes your life easier. Things take less effort, whether it is packing for that trip or finishing up that project. Smart work is sometimes better than hard work. More Time Where it Matters   Managing your time allocates available resources to where they can create bigger impact . Time management allows you to spend your time on the things that matter most to you.

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