Use of ICT for management and admin by Dr. Farhana Khurshid

Category: Education

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Use of ICT in educational Management and administration:

Use of ICT in educational Management and administration Dr. Farhana Khurshid

ICT in Education :

ICT in Education ICTs stand for information and communication technologies and are defined as a, “diverse set of technological tools and resources used to communicate, and to create, disseminate, store, and manage information.” These technologies include computers, the Internet, broadcasting technologies (radio and television), etc.

Information and Communication Technology:

Information and Communication Technology ICT has become an integral and accepted part of everyday life for many people. ICT is increasing in importance in people’s lives and it is expected that this trend will continue, to the extent that ICT literacy will become a functional requirement for people’s work, social, and personal lives.

ICT Literacy:

ICT Literacy ICT literacy basically involves using digital technology, communication tools and/or access, manage, integrate, evaluate and create information in order to function in a knowledge society.

ICT in education:

ICT in education The use of ICT in appropriate contexts in education can add value in teaching and learning, by enhancing the effectiveness of learning, or by adding a dimension to learning that was not previously available. ICT may also be a significant motivational factor in students’ learning, and can support students’ engagement with collaborative learning . Worldwide research has shown that ICT can lead to improved student learning and better teaching methods.

ICT in management and Administration:

ICT in management and Administration ICT applications have been using in education administration and management to support sustainable development. A software based tools and applications are a piece of computer program which execute useful tasks for education, such as word processing, desktop publishing, running a database, creating a presentation or email program.

ICT in management and Administration:

ICT in management and Administration Administration heads, college/school principals should have basic skills of using ICT in daily administrative and management job at their organization. Principals function as a role model when computer technology is applied to administrative and managerial task. As an instructional leader, principals facilitate teacher’s integration of computers in teaching and learning.

ICT in management and Administration:

ICT in management and Administration As a transformational leaders they encourage creativity, open-mindedness and facilitate conditions and events that create a positive environment for technology adoption.

Role of the principal as ICT facilitator :

Role of the principal as ICT facilitator The instructional leaders directly and indirectly determine the success or failure of teacher competencies in instructional technology. They are also instrumental in integrating technology into the classroom curriculum through the teachers that are employed. Administrators paly major role in providing successful learning environments and they should make it possible for their teachers to adopt technology to make a difference.

Applications of ICT :

Applications of ICT Administrator should apply PowerPoint presentation to give an instruction and giving in-house training in a more interesting way. Teachers will have more favourable attitude towards the instruction in this way. Administrator should utilise ICT applications to prepare: college announcements


Contd ………… Reports Letters for meeting with parents Students registration Handling overall student’s record in particular format: i . pupils cumulative records ii. Formative evaluation iii. Summative evaluation Which can be print out from the software application for a hardcopy documentation.

Applications of ICT:

Applications of ICT Preparation of timetable Scheme of work Handle financial work e.g. balance sheet pay slip Audit reports Stock keeping etc

ICT application Tools:

ICT application Tools Available ICT applications for education administrative purposes are: Internet and web-based tools Hardware applications Software applications

Internet and web-based tools:

Internet and web-based tools In the last two decades, the internet and ICT application tools have been expanded into the field of education all over the world. Communication with teachers, parents and students via email, or social networks i.e. facebook etc. Internet provides access to valuable online resources useful for both teachers and students. This internet or web-based searching, communication and managing material will improve the organisation’s performance.

Internet and its tools- e-mail ,browsers, website, search engines, chat etc. :

Internet and its tools- e-mail ,browsers, website, search engines, chat etc.

Hardware applications:

Hardware applications Hardware applications involve new machines and new equipment. The use of these in educational administration make management process easier, faster and cheaper. These ICT application tools are: Computers Photocopy machines TVs, radio, Digital cameras, Scanners

Hardware applications:

Hardware applications DVD players Laptops Multimedia projector Overhead projectors

Multimedia PC, Laptop, Notebook. :

Multimedia PC, Laptop, Notebook.

CDs& DVDs. digital video, still camera.:

CDs& DVDs. digital video, still camera.

Printer and scanner:

Printer and scanner

Multimedia projector:

Multimedia projector

Audio conferencing:

Audio conferencing

Video Conferencing:

Video Conferencing

Software applications:

Software applications School/college administration can use various software applications for their administration and management job. e.g. Microsoft office (word, Excel, Powerpoint ) Spread sheets and databases. Graphic softwares

Digital Libraries & Interactive TVs:

Digital Libraries & Interactive TVs

What is needed:

What is needed Prepare a college ICT policy goals and objectives Communication Need to have a college website Teachers training If a teacher does not yet have the basic literacy skills, then it may be necessary to plan some basic training. College wide ICT resources Provision of CDs, DVDs, teaching and educational videos


Contnd ……… maintenance of equipment and allocation of costs for such maintenance. Maintenance of an asset register for all equipment. Security issues Formulation of college ICT committee

Microsoft publishing ,news letter, poster, brochure. :

Microsoft publishing ,news letter, poster, brochure.

Word processing, :

Word processing, Documents , notes, projects, assignments

Spread sheet programming -records, exam scores :

Spread sheet programming -records, exam scores

Data bases -information storage :

Data bases -information storage

Games and simulations -to improve quality of learning :

Games and simulations -to improve quality of learning



Electronic posters:

Electronic posters

What is a poster:

What is a poster Whether you need to educate a group of workers or inform visitors of a company policy, educational posters can be a big help. Educational posters are eye-catching, and they are an excellent way to communicate with a large group of people.  A poster presentation is an experiential learning activity that stimulates curiosity and interest, encourages exploration and integration of concepts and provides students with a novel way of demonstrating understanding’ (Handron,1994).

What is a Poster:

What is a Poster Posters present information, facts, and data not only in a visually attractive way but also using a multi-modal system that combines signs, images, charts and texts.  Uses of posters Posters are used to convey a message Raising awareness and promoting healthy behaviors

Types of posters:

Types of posters Advertising Used to announce an event or a new product. These are full-color and placed in a public place where can be readily seen. Informative Used to inform or educate people about something, and for social awareness.

Types of posters:

Types of posters Subject Used for art functions, events, films etc. Propaganda Associated with political campaigns or corporate communication. These posters often feature logos and portray the values and philosophy of a company or political candidates.

Advantages of posters:

Advantages of posters  Posters can have quite a positive effect on the process of learning. The best advantage of poster making is that it facilitates team work and understanding. It facilitating creative thinking and extensive research and reading. It provides students with an opportunity to learn by doing, in turn strengthening the learning. Students are able to visually represent the key points and while presenting elaborate on the same which facilitates their retention and recall of events and facts.

Advantages of Posters:

Advantages of Posters Poster making and presentation is also an effective tool for evaluating the students’ knowledge and creates opportunities for active discussion and participation. Poster making and presentations can actively engage students in their learning process.



Teaching through video:

Teaching through video Video can effectively communicate complex information to a student and, if used creatively, can become a powerful expressive tool. Teacher can exploit video in order to create motivating, memorable and inclusive learning experiences. 


Contd …… Enrichment of Experience Videos/films offer pupils new experiences. For example, pupils’ living in non-seasonal countries do not experience snow. The teacher can show snow through film. Making Learning Fun Learning occurs when there are changes in behavior. Pupils are motivated to learn when they watch videos/film. Catering to Individual Needs Connecting Pupils with the Lesson

Video links:

Video links Teaching of English videos / Collaborative group work https ://

Video links:

Video links Food chain Digestive system

Video links:

Video links Teaching channel Khan Academy

Enhancing opportunities for collaborative learning through ICT :

Enhancing opportunities for collaborative learning through ICT ICTs are increasing the potential of technology-based collaboration and the possibilities are limitless ICTs can allow students to work collaboratively with their peers beyond the restrictions of time and distance. ICTs enhanced and improved communication, presentation and teamwork skills by allowing students to work and communicate synchronously and asynchronously


Contn’d Technological systems provide authentic and concrete learning as students engage in collaborative projects.  ICTs can help students manage, encourage and coordinate their efforts, extend their knowledge base and promote a shared understanding. It allow students to gather and organize appropriate information, control interaction and communication, and allow for ease of integration of individual work into the joint project.


Contn’d  Students can work together to create, edit and maintain shared digital pieces. Wikis and blogs Wikis are websites that can be interactively edited by any number of people using simple online tools. Wikis support group-based collaborative learning tasks. More than one person typically contributes to the authoring and publishing of specific content.

Wikis for collaborative learning:

Wikis for collaborative learning Most wiki tools include a range of features to facilitate these multi-author interactions, These include email or RSS (Really Simple Syndication) notifications of page edits and the ability for authors to add comments to a page prior to or after editing its content.


Blogs A blog (a shorten form of weblog) is an information site published on the Web consisting of posts in a chronological format. It is an easy way for people to freely publish content on the Web. Basic features provided by major blog services include: easy online writing, basic organization, commenting, and instant publishing with little technical skill required.


Blogs Blog has many types and usages; Individuals use it to document life experience and express opinions, organizations use it for news and public relations. Blog is also used widely by professionals for information sharing and knowledge contribution.


Blogs Blog has been also adopted by instructors in courses. Conceptually, the use of blogs in an educational context can be summarized as self-expression, self-reflection, social connection, and social interaction.


Blogs Blogging may facilitate student engagement and active learning; Blogging is useful for students to reflect and publish their understanding and opinions. Blogging helps students identify what they have learned and what they need to improve through self-reflection.

Blogs :

Blogs The on-going blogging promotes continuous learning. Students build their own understanding and knowledge over time. Blogs provide opportunities for diverse perspectives, and enrich students’ learning experience

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