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Marine Data Exchange: 

Marine Data Exchange

About The Presenter: 

About The Presenter Norman Katz, Katzscan Inc. ( Specialties: Barcode applications (inventory, mfg) Electronic Data Interchange (EDI) / e-B2B Supply chain vendor compliance Since January 1996 NMMA Supply Chain Consultant since 4/2004 MDX Technical/Business Lead since 1/2005 Resource available to all marine industry companies (mfgr, distributor, boat builder, retailer)

Presentation Outline: 

Presentation Outline What is the MDX? How is the MDX used? Why MDX? Who uses the MDX? Benefits of the MDX! MDX and the Supply Chain


What is the MDX?

What is the MDX?: 

What is the MDX? Internet-based software program developed & hosted by the NMMA Used to transfer business documents as electronic data files First done in the mid 1970’s (EDI) Common in many other industries Supply chain enablement tool Users are called “trading partners”

What does the MDX do?: 

What does the MDX do? Enables electronic business document communications Removes barriers created by spam filters and anti-virus software – better than e-mail Creates internal & external efficiencies Consolidates business document lifecycle to a single data repository

What does the MDX not do?: 

What does the MDX not do? Will not generate data Will not validate data Will not count your inventory Will not manufacture products Will not read your mind Will not make your morning coffee or afternoon tea

The MDX is.....: 

The MDX is..... A communications pipeline between a buyer and seller A very low cost supply chain enablement tool A way to reduce / eliminate errors A way to increase / improve efficiencies A way to do business better

MDX Business Documents: 

MDX Business Documents Purchase Order Purchase Order Change Purchase Order Acknowledgement Advance Ship Notice Invoice

Purchase Order: 

Purchase Order Sent from the buyer to the seller (from the customer to the supplier) A commitment to buy goods and services Contents: items, quantities, prices, payment terms, ship-to, delivery information, dates

Purchase Order Acknowledgement: 

Purchase Order Acknowledgement Sent from seller to buyer Used to accept or reject all or part of a PO: Item quantities Delivery dates Unit Prices Used to verify receipt of a PO

Purchase Order Change: 

Purchase Order Change Sent from buyer to seller Modifies a previously sent PO Delivery date Item quantities Item costs Should be used to verify a seller’s modification via the PO ACK Should be used with restrictions to avoid excessive / late PO changes very close to ship date

Advance Ship Notice: 

Advance Ship Notice Sent from seller to buyer Acts as an electronic bill of lading Contains shipment information: Carrier, Ship To, Ship From Weight & Volume Items and quantities PRO # / tracking #


Invoice Sent from seller to buyer Requests payment for goods shipped, not ordered Contents: Payment terms, remit to, vendor ID Item, quantities, costs, taxes Adjustments, i.e. freight costs

Document Exchange Example – PO With No Changes: 

Document Exchange Example – PO With No Changes Buyer Seller (1) (1) Buyer sends PO Seller sends PO ACK Seller sends ASN Seller sends Invoice (2) (2) (3) (3) (4) (4) Solid line = sent doc Dashed line = recv’d doc MDX

Document Exchange Example – PO With Changes # 1: 

Document Exchange Example – PO With Changes # 1 Buyer sends a PO to the Seller. Seller rejects part of the PO; sends PO ACK to the Buyer. Buyer updates the PO in Buyer’s ERP system to reflect changes. (Assumes Buyer accepts Seller’s changes.) Buyer resends updated PO to Seller. Seller sends PO ACK to Buyer with no changes, accepting updated PO. Seller sends Buyer an ASN when shipping. Seller sends Buyer an Invoice after shipping. Easily accomplished with automated processes.

Document Exchange Example – PO With Changes # 2: 

Document Exchange Example – PO With Changes # 2 Buyer sends a PO to the Seller. Seller rejects part of the PO; sends PO ACK to the Buyer. Buyer cancels the original PO in Buyer’s ERP system. (Buyer accepts Seller’s changes.) Buyer creates new PO to send to Seller. Seller sends PO ACK to Buyer with no changes, accepting new PO. Seller sends Buyer an ASN when shipping. Seller sends Buyer an Invoice after shipping. Easily accomplished with automated processes.


How is the MDX used?

How is the MDX used?: 

How is the MDX used? User Interfaces: Web Form Software Integration Helpful Documentation Business relationship procedures

Web Form: 

Web Form Requires high-speed connection to the Internet (cable or DSL) No software to purchase Similar to an e-mail mailbox: Retrieve and print inbound documents Data enter and send outbound documents

Web Form - Mailbox: 

Web Form - Mailbox

Web Form – PO’s: 

Web Form – PO’s

Web Form – PO ACK: 

Web Form – PO ACK

Web Form – PO CHG: 

Web Form – PO CHG

Web Form – Invoice : 

Web Form – Invoice

Web Form – ASN Header : 

Web Form – ASN Header

Web Form – ASN Shipment : 

Web Form – ASN Shipment

Web Form – ASN Order Level : 

Web Form – ASN Order Level

Web Form – ASN Pack Level : 

Web Form – ASN Pack Level

Web Form – ASN Item Level : 

Web Form – ASN Item Level

Web Form – Settings : 

Web Form – Settings

Web Form Highlights: 

Web Form Highlights Purchase Orders can be automatically converted to: PO Acknowledgements PO Changes Saves redundant data entry PO ACK’s and PO CHG’s can be further edited before sending

Software Integration: 

Software Integration Open platform – any operating system Windows® Unix® AS/400® VAX VMS® HP/UX® Uses Secure Socket Layer (SSL) File Transfer Protocol (FTP) Software application independent

Helpful Documentation: 

Helpful Documentation The following documentation is available on the MDX web site Downloads page to help you: Data File Standards MDX FTP Client Web Forms System Integration Overview Trading Partner Checklist …..more to come

Data File Standards: 

Data File Standards Used for software integration Text files ANSI X12 EDI version 4010

Data File Guidelines: 

Data File Guidelines Applies to all MDX transaction files Describes general data file and data record structures characteristics Data field and data record delimiters Data field notations Read before individual transaction file data standards

Data Standards: 

Data Standards One document for each business transaction file (i.e. PO, ASN, Invoice) Data records and data fields in detail Data field characteristics (i.e. M/O, alpha vs. numeric, min/max lengths) Sample data file

MDX FTP Client: 

MDX FTP Client Free Windows®-based secure FTP software Accompanying user guide Easy to install and use Not applicable for non-Windows platforms Not as flexible as 3rd party options

Web Forms document: 

Web Forms document Contains a screen snap-shot of every web form screen in the MDX How to maneuver through the MDX Pushbutton functions for each screen General web form functionality

System Integration Overview: 

System Integration Overview Describes trading partner relationship Customer Supplier Trading partner responsibilities Testing methodology Business procedure changes

System Integration Example – Purchase Order: 

System Integration Example – Purchase Order Buyer Seller EXTRACT: PO Header PO Detail APPEND: SO Header SO Detail MDX > SSL FTP < > SSL FTP <

Trading Partner Checklist: 

Trading Partner Checklist Used to document data field requirements by transaction Inbound Outbound Established by the customer (“buyer”) Does not vary by supplier (“seller”)

Trading Partner Checklist – Customer / Buyer: 

Trading Partner Checklist – Customer / Buyer Data record requirements Data field characteristics Internal notes only (2nd copy): Notate application files and fields for outbound file generation Notate application files and fields for inbound data file validation & append

Trading Partner Checklist – Supplier / Seller: 

Trading Partner Checklist – Supplier / Seller Data record requirements Data field characteristics Internal notes only: Notate application files and fields for outbound file generation Notate application files and fields for inbound file data validation & append Helps to organize and standardize software programming for multiple trading partners

Business Relationship Procedures: 

Business Relationship Procedures Once “electronic”, no business commitments or changes via: Paper E-mail Fax Telephone Consolidates communications to a single pipeline…..

Communications Consolidation: 

Communications Consolidation All communications relating to a business transaction are now documented in the MDX No more searching multiple sources: E-mail Phone conversation notes Fax Paper / postal mail


Why MDX?

Why is the MDX?: 

Why is the MDX? Introduce good supply chain practices to the marine industry Affordable supply chain enablement Foster growth by helping companies conduct business more efficiently and effectively

Good Supply Chain Practices: 

Good Supply Chain Practices You are trading partners, not trading adversaries Enable your suppliers by providing tools for success – don’t just dictate rules Suppliers must grow with their customers needs Suppliers can often leverage customer requirements for themselves (i.e. barcode labeling)

The MDX is affordable: 

The MDX is affordable

MDX Business Efficiencies: 

MDX Business Efficiencies Efficiencies for buyer and seller Efficiencies via web form or integration Fosters a better (more efficient) trading partner relationship Reduce / eliminate manual errors Speed processing Can be a competitive advantage

Shared Business Inefficiencies: 

Shared Business Inefficiencies Buyers & Sellers can both suffer from: Lost documents (mail, fax) Blocked e-mails (spam, anti-virus) Illegible handwriting Manual data entry errors Phone / e-mail tag Long distance phone charges Unnecessary follow-up’s Tasks that waste time (anti “Lean”)

Business Growth: 

Business Growth Internal growth: more efficiencies = more profits Internal growth: more profits = business expansion / product innovation External growth: increased sales External growth: reduce competition (on-shore & off-shore)


Who uses the MDX?

MDX Marine User Community: 

MDX Marine User Community The MDX can be used by: Accessory Manufacturers Distributors Boat Builders Engine Manufacturers Retailers

Extending the supply chain: 

Extending the supply chain The MDX can be used by marine companies to conduct efficient e-B2B with non-marine industry suppliers Supply chain enablement within and outside the marine industry


Benefits of the MDX!

Technology Benefits: 

Technology Benefits Direct point-to-point electronic communications No concerns associated with e-mail: Verify better than "read receipts" which are not available through all e-mail services Bypass e-mail restrictions such as spam blocking and virus filtering

Process & Procedure Benefits: 

Process & Procedure Benefits Enable automation with optional system integration Improve accuracy of information Reduce paperwork Eliminate manual data entry errors Eliminate errors due to illegible hand-written characters Eliminate lost purchase orders & invoices Verify shipment receipt faster Eliminate need for follow-up telephone calls: Increases office staff efficiency Reduces long-distance telephone bills

Supply Chain Benefits: 

Supply Chain Benefits Supply chain is internal and external Internal Communication between departments External Communication to suppliers Communication to customers

Internal Supply Chain Benefits: 

Internal Supply Chain Benefits Improve inter-departmental communication Purchasing Accounting Warehouse Automate cross-validation of MDX documents

Document Cross Validations: 

Document Cross Validations Warehouse receipt should match ASN Stop & determine / correct mismatch errors ASN should “match” PO Except backorders & short shipments Over-shipments? Wrong items? Invoice should match ASN; ASN previously matched to warehouse receipt; ASN previously validated to PO

External Supply Chain Benefits: 

External Supply Chain Benefits Verification of business document communications Content Transport Speed business document transport PO, PO Ack, PO Chg Invoice

Overall Supply Chain Benefits: 

Overall Supply Chain Benefits Move closer to Just In Time (JIT) PO, PO Chg, PO Ack require less transport time Leaner inventory levels Replenishment PO automation eliminates manual involvement Reduces number of supplier PO’s Catch “close to replenishment” items & order them Shipment consolidation, reduces freight costs


THANK YOU! Any questions?

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