2011 isv rep web training

ISV Student Rep Team : 

ISV Student Rep Team

ISV Acclamations 2010 : 

ISV Acclamations 2010 Recognized as the top-rated program of its kind and well respected in the industry. Awarded as a Top 10 Program by the U.S. Center for Citizen Diplomacy Recognized as a leader in Safety and Risk Assessment & presented as key note speaker at the World Youth Student Travel Conference in China in October 2010. Reintroducing our hugely popular South Africa Program Just launched our brand new, cutting edge website at www.isvonline.org

Key Phrases to Know : 

Key Phrases to Know Getting Started: “I had the best time with ISV because..... “My greatest achievement from project was.... “You should travel with ISV because...... “My favorite part of the adventure tour was..... “The top 5 Reasons you should travel with ISV are….

15 Ways to Get to Your FREE Trip! : 

15 Ways to Get to Your FREE Trip! Season 2: Working with ISV Recruiters Facebook Hosting Tables Campus fairs Personal Approach Classroom Announcements Hosting Events & Info Meetings Newspapers & Internet Email Promotions Fliers & posters Public gatherings & Sporting Events High School Trips Clubs & Greeks Group Trips Start an ISV Campus Club

Traveling for FREE! : 

Traveling for FREE! 8 Rep Credits = a free ISV program 2 out of 8 Rep Credits toward a free trip by completing this presentation and submitting a plan of action on your upcoming Rep promotions ** More than 8 credits = additional cash incentives toward your ISV program. Credit Value 1 Credit per each Four Week Program participant you recruit who travels with ISV ½ Credit per each Two Week Program participant you recruit who travels with ISV **these 2 credits hold no cash value and are only applicable towards a free ISV Program (not cash incentives). **Reps who have already attended a Training Workshop are not eligible for these additional credits Included 4 Week ISV Program in the available country of your choice Project and adventure tour Ground transport Included activities Included meals Accommodation Not included: Flights, OAP, Visas, etc will be your own responsibility Please click here to review the full Student Rep Agreement How many credits do I need to travel for free? What Does a Free Trip Mean?

Rep Credits : 

Rep Credits Referral: at any stage of their interest Applicant: A person who you have referred to the program who has applied Contracted Participant: A person who you have referred to the program who has confirmed their place with a deposit and agreement Full Fee Paying Participant: A person that follows through with their program and actually travels with ISV. Final credit (cash or free trip credit) is assessed based on your Full Fee Paying Participants who travel with ISV during summer 2011. Application: “How did you hear about the ISV Program” Missing credit? Full fee paying participants Cancellations Overuse your name Use your name on ALL promotional materials Determine how credit will be split early on Terms to Know How is Rep Credit Assigned? Make sure you receive your credit! YOUR NAME HERE

I want to travel in 2011!! : 

I want to travel in 2011!! Apply online at http://isvonline.org/applications/apply/information 2. Once accepted, submit your Program Agreement and $250.00 deposit to confirm your place on the program 3. We will apply the $500 Alumni Scholarship to your program If you earn a free 2011 Program, we will remove the $500 alumni scholarship If you do not earn a free Program, you will receive the $500 alumni scholarship, in addition to any cash incentives you have earned

Cash Incentives : 

Cash Incentives If you are unable to travel with ISV next summer, or if you do not earn a free ISV Program, you will still be rewarded for your efforts with cash incentives: $200 per each Four Week Program participant you recruit who travels with ISV $100 per each Two Week Program participant you recruit who travels with ISV $100 per each Four Week Program participant you recruit at one of our Recruiter Info Sessions who travels with ISV If you are signed up to travel with us but do not earn a free program, the monies you have earned will be applied to your ISV Program balance. If you are not traveling with us, cash incentives will be paid out at the end of the ISV Program season (approximately September).

Season 2 Recruiting : 

Season 2 Recruiting January - March 2011 Nearly 200 unis 2 days per university Reps to book meeting rooms Applicant details given to Reps Get students to Recruiter Info Meetings! Facebook events and status updates Flyers and posters (printable from the Rep Portal) Classroom announcements Word of mouth Email professors, department heads, volunteer office, student life department, etc. and ask them to forward details about the upcoming the recruiter meeting. This time around, your will earn FULL credit for new applicants you bring to the recruiter meeting (instead of half). 1

Recruiting Season : 

Recruiting Season Highlights from Season One: Gabriella Lena-Murphy (SUNY Oneonta) earned 32 apps with the help of recruiters, Sarah McManus (UW La Crosse) & Jacquelyn Stanley (Buffalo) earned 28 apps each, Ashley Shumar (IU Pennsylvania) earned 26, and Rachelle Anderson (U Saskatchewan) earned 21! This could be you during season 2! 1

Facebook : 

Facebook Make an ISV page (IE John Smith ISV) Add tons of pictures of your ISV Program! Invite all your friends, and ask your friends to invite their friends! Add all of your referrals Constantly refer to ISV in your status updates ISV Facebook Fan page Post messages on university pages – sports clubs, graduating classes, study groups 2

Hosting Tables : 

Hosting Tables Make it FUN & highly visual NEVER leave a table unattended Tabling is an ACTIVE, not passive, activity. You don't always need a table. Plenty of sign up sheets & apps. Be creative! Golden Rules When & Where High traffic area Busy time of day Twice a month, same place 3

Hosting Tables : 

Hosting Tables Have Fun with it! Music Food (!!!) Posters, flyers, brochures, etc Applications & Sign-Up Sheets ISV Shirts Approach people MAKE IT Personal! Introduce yourself Ask for their name Let them know they’ll hear from you Get Attention!

Tabling Success Stories : 

Tabling Success Stories Uni of New South Wales: 71 applications in 4 hours Mini outdoor info sessions on the lawn UW La Crosse: 48 applications in 4 hours 4 Reps, 4 hours, 48 apps! Virginia Commonwealth: 21 applications in 2 hours Offered free cupcakes in exchange for apps Other big hits: Offering free coffee/hot chocolate in exchange for apps Screening photo slideshows at your table Regular tabling in the same location 3

Campus Fairs : 

Campus Fairs Volunteer Fairs International Fairs Organizational Fairs Study Abroad Fairs Job/Career Fairs etc. Interested students will come to you! Be energetic Draw attention to your table Make it highly visable Refer to tabling slide! Book A Space! How To 4

Personal Approach : 

Personal Approach Use when appropriate Be natural and genuine Have fun & smile Get your friends involved Be confident! Follow up! Get email addresses from interested students and follow up. Have you made plans for this summer? Or are you open to new travel opportunities? Want to save baby sea turtles this summer? Want to see the world and make a difference this summer? Use your key statements: “I had the best time with ISV because....” “You should travel with ISV because…” How To Your ISV “Pick-Up Line” 5

Classroom Announcements : 

Classroom Announcements Not as scary as it seems! Respect the lecturers’ time 2 minutes or less Energy, talk fast, and S-M-I-L-E Body posture Speak clearly Intro Why you’re talking What you are talking about (personal experience) Expand (other ISV info) Call to action (apply now/get more info) Close (emphasize key points) Methodology Personalize It! 6 Key Components Be Yourself! “I had the best time with ISV because..... “My greatest achievement from our project was.... “You should travel with ISV because...... “My favorite part of the adventure tour was..... “Top 5 Reasons you should travel with ISV… 6

Host an Info Session or Event : 

Host an Info Session or Event Location Promote it! Create value ISV Overview Presentation Plenty of apps and promo materials Theme parties Movie Screenings Free dance class Discount food/drinks BBQ Bake Sale Campus Clean Up Food Drive Clothing donations/swap Local volunteering Drum circle, cooking class, etc Holiday Events Earth Day Plan Ahead! Great Event Ideas (Examples from Reps like YOU!) 7

Newspapers, Internet & Media : 

Newspapers, Internet & Media Local or Community Papers University Newspapers Church bulletins How To:   Template on Portal Have a purpose Apply now! Come to my event.. Come to my info session.. Use your full name and contact details so interested individuals can reach you! Newspapers Internet Reach tons of people at one time! Travel blogs Travel Websites University web pages Blackboard Campus Organization listing Local/University Radio UW La Crosse Example Kansas State Example Montana State Example 8

Email Campaigns : 

Email Campaigns Request email distribution lists, or ask for your emails to be forwarded: Professors (yours & others) Department heads Career departments Volunteer offices Student Life Department Campus clubs Study Abroad Etc!  How to: Templates on Portal Send from your university email address Don’t send as an attachment! Use pictures Have a purpose! 9

Fliers & Posters : 

Fliers & Posters Hand out in classrooms When giving announcements Events Volunteer office Residents mail boxes Stakes in public areas Tables Digital projectors Residence halls Car windshields Get permission if needed Walls are no-no's Use patterns and shapes... 6 posters are better than 1! Classrooms vs. breezeways Residence halls are great! Check on your posters (poster wars) Fliers Posters List your name and contact details clearly Write clear instructions Use colored paper Multiple Reps on a campus –different color/identifying marker Talk to your local print shop for discounts or free printing 10

Fliers & Posters : 

Fliers & Posters Where to Post Official University Poster boards Lecture halls: inside & outside of doors. Bathroom stalls Gyms Freshman mailboxes Dining hall tables Residence halls – doorknob & under doors Stakes with fliers in the ground Orientation/Freshers /Rush Week Campus Fairs Department & Professor Offices Coffee shops Pubs Bookshops & Libraries *Attach candy to fliers to generate more interest. **Check your posters and flyers regularly as some universities pull flyers down weekly or they can get covered by other fliers. 10

Public Gatherings : 

Public Gatherings Sporting Events Farmers Markets Festivals University events Pep rallies Freshers’ Fairs Community events, block parties, etc Anywhere that a crowd of your peers is already there! How to: Set up a table Hand out flyers Make an announcement at halftime or the beginning Wear a sandwich board 11

High School Seniors : 

High School Seniors Graduation gift “Gap Year” How to: Senior assemblies PTA Meetings Visit your old highschool Talk to former teachers/principles Brand New ISV High School Group Trips (age 15-18) Groups of 10 or more 2 weeks in Australia, Costa Rica, and Dominican Republic Teacher leader required Talk to us for details 12

Clubs, Greeks, University Residences & Student Organizations : 

Clubs, Greeks, University Residences & Student Organizations Present at their meetings Get the President/Group Leader/Resident Advisor involved in promoting Reach many people at once Greek/Club philanthropy Friend traveling together Outgoing Access to funds/ fundraising Why it Works Use Your Resources Your clubs Your friends clubs University housing Student Services Center 13

Group Trips : 

Group Trips 10 or more Travel with friends Customizable Professor Led Trips Baseball –DR: Baseball clinics Ski Club – New Zealand Nursing Students – DR Hospital visits Fraternities and Sororities – Greek philanthropy Environmental Club National Society of Collegiate Scholars Performers without Borders Hiking Club Latin Club Adventure Club Rotary Club Volunteer/Community Service Club Etc! Why it Works Types of Groups Rep Credit Group of 10 (4 Week Program) = 10 Credits Group of 10 (Prof or Club Pres Free) = 5 Credits Customized Program = Credit determined case by case 14

ISV Campus Clubs : 

ISV Campus Clubs Use of university facilities Inclusion in university directory Server space Involvement in fairs Access to university funding/scholarships Fundraising Access to TONS of uni resources Resume builder Leadership skills Promoting volunteerism in your community Leaving your mark at your uni/community Rep Motivations Personal Motivations Each university is different Start Up docs on Rep Portal ISV will help you recruit members 15

Other MethodsGreat Ideas from REPS, Like You! : 

Other MethodsGreat Ideas from REPS, Like You! Sidewalk Chalk Message on blackboards/ whiteboards Coffee sleeves Stickers/stamps Wear your ISV t-shirts Youth Groups Craigslist or other online advertising Holiday themes: IE: Gift wrapping table, valentine grams, etc. Murals Contact your IT department Messaging on home page of website Messaging on school monitors Contact on-campus organizations Career Services office Volunteer office Student Life office Multicultural centers Peace and Justice center Student Advisor office Study Abroad office

Following Up : 

Following Up The main focus in all of your promotions should be getting applications! ALWAYS collect contact info ALWAYS follow up with an email Add referrals as friends on Facebook Coffee dates/meet-ups Make yourself available for questions! Remember that each referral and applicant puts you on step closer to a free trip!

ISV Rep Portalwww.isvrep.com : 

ISV Rep Portalwww.isvrep.com All your Rep resources in one convenient location!

The Next Step… : 

The Next Step… Receive your 2 credits towards a free trip! Please submit: Your goals & month by month plan Where will you make announcements? Which clubs/Greeks/Student Orgs will you present to? Where will you hang posters/flyers? Which professors / department heads will you contact? Outline one event/info session you plan to hold Other ideas/methods you plan to use Please submit your plan ASAP to earn your 2 credits!