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Mail Merge Presentation

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Using Mail Merge Feature in Microsoft Word A Step by Step Guide :

Using Mail Merge Feature in Microsoft Word A Step by Step Guide By: Nilani Mottau

Table of Contents:

Table of Contents What is Mail Merge Starting Mail Merge Selecting Document Type Selecting Recipients Writing the Letter Inserting Address Field Adding Greeting Line Previewing Your Letter Completing Merge Contacts and Resources 7/26/2019 Using Mail Merge Feature in Microsoft Word 2

What is Mail Merge :

What is Mail Merge Use to create a batch of personalized documents Three documents involved: Main document Data source Merged document 7/26/2019 Using Mail Merge Feature in Microsoft Word 3

Starting Mail Merge:

Starting Mail Merge Step 1 Select: Mailings Click: Start Mail Merge Select: Step-by-Step Mail Merge Wizard 1 2 3 7/26/2019 Using Mail Merge Feature in Microsoft Word 4

Selecting Document Type:

Selecting Document Type Step 2 Select: Letters Click: Next: Starting document 4 5 7/26/2019 Using Mail Merge Feature in Microsoft Word 5

Selecting Recipients:

Selecting Recipients Step 3: Select: Use the current document Click: Next: Select recipients Select: Type a new list Click: Create 8 9 6 7 7/26/2019 Using Mail Merge Feature in Microsoft Word 6

Selecting Recipients (2):

Selecting Recipients (2) Enter data: New Address List dialog box Click: OK to save New Address List Dialog Box 10 11 12 7/26/2019 Using Mail Merge Feature in Microsoft Word 7

Writing the Letter:

Writing the Letter Step 4 Click: Write your letter Ohio Northern University 13 7/26/2019 Using Mail Merge Feature in Microsoft Word 8

Inserting Address Field:

Inserting Address Field Click: Address block Address Block dialog box Click: OK 14 15 7/26/2019 Using Mail Merge Feature in Microsoft Word 9

Adding Greeting Line:

Adding Greeting Line Select: Greeting Line Insert Greeting Line Dialog Box opens Click: Ok Insert Greeting Line Dialog Box 7/26/2019 Using Mail Merge Feature in Microsoft Word 10 16 17

Previewing Your Letter:

Previewing Your Letter Step 5: Click: Preview your letters 7/26/2019 Using Mail Merge Feature in Microsoft Word 11 18

Completing Merge:

Completing Merge Step 6: Click: Complete the merge Click: Edit individual letters Merge to New Document Dialog box: OK Merge to New Document Dialog Box 7/26/2019 Using Mail Merge Feature in Microsoft Word 12 19 20 21

Contact and Resources:

Contact and Resources For more information nmottau@knights.ucf.edu Resources How to Mail Merge using Word, Excel, & Outlook - Office 365 Sample Letter Formats 7/26/2019 Using Mail Merge Feature in Microsoft Word 13

The End :

The End Thank you 7/26/2019 Using Mail Merge Feature in Microsoft Word 14

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