CMPMSD 6 29 07 All Hands

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CMPMSD All-Hands Meeting State of the Department DART – safety performance ISM IH Baseline Monitoring Training Ticks Butt Stops Cd/Pb cleanup Agenda 6/29/2007

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Peter Johnson Interim Department Chair Oxide Molecular Beam Epitaxy Ivan Bozovic Group Leader A. Bollinger G. Logvenov V. Butko A. Moodenbaugh J. Camacho C Petrovic A. Gozar V. Solovyov Q. Li H. Wiesmann Electron Spectroscopy Peter Johnson Group Leader C. Homes A. Langhorn F. Loeb W. Si M. Strongin [R] T. Valla H. Yang Neutron Scattering John Tranquada Group Leader V. Ghosh S. Shapiro G. Gu E. Stein M. Hucker B. Winn W. Leonhardt G. Xu K. Mohanty I. Zaliznyak A. Savici X-ray Scattering John Hill Group Leader S. Coburn W. Schoenig M. Upton S. Wilkins Nanoscience Jim Misewich Acting Group Leader J. Chen Y. Ding J. Fajer [R] H. Isaacs [R] B. Panessa-Warren R. Sabatini M. Sfeir M. Suenaga [R] D. Welch [R] S. Wong Condensed Matter Theory Alexei Tsvelik Group Leader A. Chitov W. Garber R. Konik W. Ku S. Maslov W. Yin Soft Matter Jim Misewich Acting Group Leader A. Checco M. Fukuto Ben Ocko ES&H Coordinator and Quality Assurance R. Sabatini Training Coordinator K. Mohanty Building Manager K. Sutter Facility Support N. Contos Environmental Compliance D. Bauer EMS & OHSAS 18001 J. Taylor Administration Offices A. Lopez, Lead Admin. A. Rementer E. Levine L. Caligiuri (P/T) Condensed Matter Physics and Materials Science Department [R] Retired Approved:_________________________________ 6/26/2007 *Peter Johnson, Interim Chair Date *Reports to J. Misewich, Interim ALD for BES Correlated Electron Materials Meigan Aronson Group Leader M. Bennett Y. Janssen K. Kim M. Kim D. Sokolov Spectroscopy Imaging Group Seamus Davis Group Leader Nanoscale Structure of Advanced Materials Yimei Zhu Group Leader M. Beleggia J. He M. Schofield J. Tao V. Volkov L. Wu J. Zheng

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Correlated Electron Systems (M. Aronson Group)

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Publications in High Impact Journals in FY2007 4 Science 1 Nature Physics 4 Physical Review Letters 2 EPL

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Days Away, Restricted, or Transferred DART Safety Performance First Aid cases are those which specifically meet the criteria established by OSHA DOE reportable case – occupational injury or illness that requires more medical treatment than first aid. To date there have been 30 cases. DART case is a subset whereby the injury or illness is severe enough that the individual loses time away from their job. To date there have been 18 cases.

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“The Impact” Orbach has implied that “if the Lab can’t manage safety, it can’t manage operations in general”

Audit Schedule: 

Audit Schedule August 6th – 10th Planning Visit Meet BNL counterparts Finalize Interview/observation schedule August 20th – 31st Onsite Validation NSLS, C-AD, Construction, Maintenance Feedback & Improvement Emergency Management EMS Significant Aspects Illness & Injury Reporting

“Small Science” Focus : 

“Small Science” Focus Front of mind awareness of “Experimental Safety Review” process Staff are aware of hazards, in some cases ESRs are not used or could not be located Compliance with Postings (i.e. safety glasses) DOE Auditor for Small Science Jim Lockridge - (BNL Counterpart(s) TBD)

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During the Assessment We work safely and follow our Experimental Safety Reviews (ESRs) procedures/processes/subject areas Auditors have the potential to disrupt your schedule or work Auditors evaluate your knowledge and work performance against your ESRs, procedures, processes and subject areas Auditors draw conclusions about BNL’s safety culture from your performance; “YOUR COMMENTS ARE “ON THE RECORD” Auditors ask for documentary evidence to support our statements Auditors listen for problems to be revealed and look for loose threads to pull Never do anything unsafe or take shortcuts in response to an auditor’s request. If an auditor’s questions interfere with the safety of your work, ask them to hold their question until you can Safely Stop and address it. Audit/Assessment

Prep for Integrated Safety Management (ISM) ValidationCondensed Matter Physics Department: 

Steve Coleman, George Goode ISM Overview 6/29/07 Prep for Integrated Safety Management (ISM) Validation Condensed Matter Physics Department

ISMS Validation Scope(draft as of 6/23/07): 

ISMS Validation Scope (draft as of 6/23/07) NSLS, Env Restoration, Small Science, Colliders and Accelerators, Construction, Maintenance “Core function implementation at the activity level” Management and Feedback and Improvement “Feedback and improvement would include topics such as DOE Oversight, Facility Rep program, Employee Concerns Program, Issue Management, Corrective Action; Lessons Learned; Assessment programs; and Contractor Assurance Management of EMS Significant Aspects Injury and Illness Recording and Reporting Emergency Management

ISMS Evaluation Scope: Small Science “Implementation of core functions at the activity level” : 

ISMS Evaluation Scope: Small Science “Implementation of core functions at the activity level” Five Core Functions Define the scope of work Identify and analyze hazards Develop and implement controls Perform work Feedback and improvement At the Activity Level AKA, the work you do in CMPMSD: Research, equipment setup, maintenance, photography, metallurgy, chemical processing, computer work, material handling, etc. THINK: ALL WORK IS PLANNED

How should CMPMSD prepare?http://www.bnl.gov/cmpmsd/ops_plan.asp: 

How should CMPMSD prepare? http://www.bnl.gov/cmpmsd/ops_plan.asp Be familiar with your work planning systems & tools Operations Plan is your roadmap to your systems and tools

Expect Heavy Focus on: 

Expect Heavy Focus on Work Planning processes Experimental Safety Review (ESR) is your key process ESRs are posted in labs (best practice!) Reference your ESR as the mechanism to identify & control hazards Make sure changes (if any), have been incorporated Work Permits used infrequently, for large jobs Job Risk Assessments, Facility Risk Assessments Feedback and Improvement processes What processes do you use? Departmental staff meetings, Weekly group meetings, Post job briefings, performance appraisals, ESH committee meetings, EMS/OHSAS objectives and targets, lessons learned, others…. Be prepared to show some examples

What Actions can you take to prepare?: 

What Actions can you take to prepare? Experimental Safety Review (ESR) PI: Schedule a review of your ESR with your staff Invite Bob Sabatini, your ESH Coordinator Note the location in the lab, go over the document, ask whether there have been any changes, check postings, invite comments, questions, and feedback Office workers and Theorists Review the Job Risk Assessment (JRA) for this type of work Make sure hazards associated with your work are identified and controlled Ergonomic issues, housekeeping, portable heaters and fans, coffee makers have auto shut off, extension cords are UL listed, shelf loading, etc. All staff Review the list of injuries (see handout) Note routine nature of tasks causing injury Hand tools, material handling, sprains/strains, eye protection Consider how these could be prevented at work and at home

CMPMSD Specific Contacts“If you don’t know…know who to ask”: 

CMPMSD Specific Contacts “If you don’t know…know who to ask” CMPMSD Staff Bob Sabatini, ESH Coordinator John Taylor, EMS/OHSAS Rep Support Staff Deb Bauer, Environmental Compliance Rep & EMS Point of Contact ext. 5664 Wailin Litzke, Safety & Health Rep, ext. 7153 Nick Contos, Facility Support Rep, ext. 3205

Being Assessed/Evaluated: 

Being Assessed/Evaluated Be knowledgeable Know your work and how you perform work safely If you normally use Experimental Safety Reviews (ESRs) or subject areas as references in your work, know how to access these resources and use them in the interview. Understand the question before answering. If not, ask the Auditor to repeat or rephrase it – “Don’t guess at it.” You have authority to Stop Work if there is a safety concern Remember: You know your work and facility better than they do

What should you know?: 

What should you know? Know How you are involved in the identification & control of hazards How you provide feedback & how feedback provided is implemented The avenues/processes for raising safety concerns are: Your supervisor, manager, Experimental Review Coordinator (ERC), ES&H Coordinator, or Safety and Health or Facility Support Representatives Employees Concerns Program (Sue Foster X2888) Environment Safety and Health (ES&H) Hotline x8800 ES&H Concern and Suggestion Form

Being Assessed/Evaluated: 

Being Assessed/Evaluated Be a smart team member Do not speculate on an answer Stick to the question, don’t add unnecessary information to your answers Silencing or leading questions. If there is “silence”, ask if there are other questions. If the question sounds like a fishing expedition, ask that it be restated. Of “venting” personal or personnel issues to the auditor. Remember we, and perhaps you, will have to respond to issues – help ensure they are real safety issues and the significance is accurately assessed.

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IH Baseline Monitoring There is a project underway this summer to measure baseline personnel exposures to hazardous materials and noise. This is part of a corrective action plan to verify that all hazards have been identified and mitigated. An outside Industrial Hygiene firm is reviewing ESRs and other operations in all of the “Small Science” departments. Your cooperation in scheduling is needed. We need to provide information when activities which require monitoring will be available.

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Training Job Training Assessment (JTA) 1)     Annual JTA review. Some time in mid July or sooner, Kim and Bob would like to meet with ESR PI’s and check that people on the ESRs have the correct JTA’s assigned. 2)     It’s the Supervisors responsibility to ensure the correct training is in place. The PI for an ESR has to question whether each individual on their experiment has all the needed training for the work that is being done. 3)     In the process of downgrading Electrical Safety 1 to Basic Electrical. Check with Bob or Kim before retraining on ES1 if you get an expiration notice. 4)     Will be re-examining who needs Beryllium training.

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Ticks There are 3 types typically at BNL (Deer, Lone Star, and Dog). The majority are Lone Star. ~ 20% of deer ticks at BNL carry Lyme disease OMC will remove them Analysis will be carried out on deer ticks

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Butt Stops There have been multiple fires associated with discarded cigarettes onsite during the past year. There have been fires at Bldg. 134, 510, 438, 735. These are caused by lit cigarettes in mulch and other combustible materials. Butt Stops are places where cigarettes should be extinguished. Do not discard butts at the base, nearby, or near any combustible materials.

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Cd/Pb cleanup Legacy Pb/Cd was discovered during a lab cleanout of 1-121 in Bldg. 510. There is a cleanup of this area going on right now. Additional follow-up surveys of Bldg. 510 indicate that there are some trace amounts throughout the building. But the concentrations are below any levels which would pose a hazard. Normal hygiene practices of washing hands before eating or drinking are the only precautions.