41 cshema presentation 07

Managing a Small EHS Office: 

Managing a Small EHS Office Karen Misbach Suzanne Howard Bruce McDougal Director, EH&S Director, EH&S Director, EH&S Trinity College Wellesley College Colby College

Introduction to Trinity College: 

Introduction to Trinity College Liberal Arts 2100 Undergraduate students; 150 graduate 80 Buildings on 100 acres 27 Residence halls 14 Teaching/ 23 research labs Studio Arts facilities Engineering labs

EH&S at Trinity: 

EH&S at Trinity Created January 2000 from EPA initiative 3 FTE: manager, technician, fire systems specialist Report to Director of Facilities Asbestos, CHO, waste mgmt, RCRA, TSCA, air, wastewater, SPCC, Tanks, OSHA, reporting/recordkeeping, training, construction safety, fire systems, IAQ, emergency response, safety committee, etc.

Prioritizing and Perspective: 

Prioritizing and Perspective Develop key relationships Let your presence be known Self promotion CYA Use resources Manipulation Timing Smile and repeat mantra

How to Prioritize: 

How to Prioritize Eliminate the hazard Address non-compliance Fix the easy to fix first Target big ticket items Minor tasks vs. Big projects Inadequate is better than nothing Direct efforts purposefully Proactive vs. Reactive

Communication: 

Communication No one really knows what the heck I do My boss = Asbestos & lead (budget killer) Campus Safety = Emergency management & chemical spills Custodial = Bloodborne pathogens Faculty = Chemicals and waste mgmt IT = Universal waste disposal Admin. Assts.= IAQ & ergonomics Students = Mold, bugs, & bad smells

Introduction to Wellesley: 

Introduction to Wellesley All Women’s College with 2200 Students Founded in 1875 in Wellesley, MA 2.5 Million GSF Approx 65 Buildings on over 500 acres 20 Residence Halls Science Center has 285,300 sq feet of labs, offices and support space

EHS at Wellesley College: 

EHS at Wellesley College Manage the full range of typical (and atypical) EHS programs Labs are more general oversight – not directly involved in the day-to-day. CHO has separate reporting-line up to the Dean. EHS Staff includes: EHS Director – 1 FTE Consultant – 0.8 FTE Students – 0.5 FTE Admin Assistant – 0.05 FTE

How to Get Things Done?!: 

How to Get Things Done?! Plan ahead Activities for each day and hope to accomplish at least one thing Six months to one year out Commit to not allowing something to sit on your desk for xxx amount of time Develop & maintain professional relationships on campus Respond in person sometimes, not email EH&S trainings Custodial Services are important allies!

How to Get Things Done?!: 

How to Get Things Done?! Develop & maintain professional relationships off-campus Colleagues at other institutions Regional Professional Organizations National Professional Organizations Benchmark with other similar institutions COFHE – Consortium on Financing Higher Education – http://web.mit.edu/cofhe

How to Get Things Done?!: 

How to Get Things Done?! Keep a running list of priorities What you MUST get done Use a “rating system” – base it on risk, financial, compliance, political, others? Put list on paper, computer, or whiteboard Document SOPs Keep them short and simple - no more than two pages – one preferable Make them easily accessible

Slide13: 

EXAMPLE SOP Program: DOT Medical Certificates Scope: Involves all employees who 1) drive commercial vehicles over 10K, 2) drive over 15 passengers, or 3) carry haz-mat in their vehicle regardless of size. Procedure: 1. Employee can go to their primary care physician and ask for the certificate, OR 2. Employee can go to xx Hospital and obtain the certificate. 3. If go to the hospital, call the clinic at 617-555-5555. Advise them you would like an appointment for a DOT Medical Certificate. Wellesley College will pay for this visit. 4. Employees to provide copy of certificate to supervisor. 5. Supervisor to provide list of all employees to EHS. 6. If employees fails exam, must report this to supervisor. Supervisor will adjust employee responsibilities. Frequency: Every two years Recordkeeping: Medical Exams on file with physician. List of all employees with certificate on EHS database. References: Medical Report from DOT Website: http://www.fmcsa.dot.gov/documents/safetyprograms/Medical-Report.pdf Date: April 11, 2007

How to Get Things Done?!: 

How to Get Things Done?! Use technology Stay current with what is available We use Microsoft Sharepoint Software On-line training Develop & maintain a good filing system On the computer Paper Files Keep up with it!

Introduction to Colby: 

Introduction to Colby 1,800 Students, 667 Faculty & Staff Founded in 1813, Waterville, Maine 750 Acres, rural setting 64 Buildings, 1.6 million sq. feet and growing 31 labs, LQG, DEP Inspected 2006 1.5 FTE’s for Safety Safety Director since 1993

EH&S at Colby College: 

EH&S at Colby College Director manages full program Chemistry Liaison: student safety training, inventory and SAA management, CHP RSO, CHO, LSO, Fire & Life Safety, Training, Ergonomics, Emergency Response, RCRA, OSHA, Secretary, Clerk, Bottlewasher, etc. DEP RCRA Inspection 2006 Still Employed!

YA GOTTA BELONG!!!: 

YA GOTTA BELONG!!! Benefits – Shoulders to cry on Brains to pick Programs to “steal” Info to share Free/low cost training FUN!!! Costs – Membership fee Conference reg. Time

WHERE TO BELONG: 

WHERE TO BELONG CSHEMA (www.cshema.org) C2E2 (www.c2e2.org/) ACS (http://membership.acs.org/c/ccs/ ) ASSE (www.ASSE.org ) Regional/State Groups NESCESA MECUSEA Every region has one NSC (www.nsc.org ), and more!!!!

PROFESSIONAL DEVELOPMENT: 

PROFESSIONAL DEVELOPMENT GET CERTIFIED! CSP CIH OHST CHMM HAZWOPER More Conferences Insurance company State OSHA/EPA

PROFESSIONAL DEVELOPMENT (CONT’D): 

PROFESSIONAL DEVELOPMENT (CONT’D) Go back to school On-line information Listservs CSHEMA SAFETY EPPNET Visit/tour other institutions Query the experts

Slide22: 

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