Presentation Transcript
10 Steps to Security Automation :10 Steps to Security Automation
Security is a tough job :Integrated Security Management Systems, Inc. Safeguarding classified material is a tough, demanding job
Many responsibilities, few resources
Develop a checklist, a roadmap, tools to ease that burden
Deliver excellent performance and efficiency
Lower costs Security is a tough job
The problems :Integrated Security Management Systems, Inc. The problems Security department is critical, essential, underappreciated
Numerous detailed requirements
Heavy workload
Hard to compete for efficiency
Manual tasks require expensive labor
The answer: automation :Integrated Security Management Systems, Inc. The answer: automation Most tasks can be automated to a great degree
Saves money
Saves time
Increases accuracy
Decrease errors
Improves inspection and audit performance
Toolkit :Integrated Security Management Systems, Inc. Toolkit Comprehensive list of areas that benefit from automation
One steps saves a little, all steps save a lot
Can be used in combination or alone
Complete integrated, automated department can yield significant gains and efficiencies
Cover all the bases
Ray Hair’s Background :Integrated Security Management Systems, Inc. Ray Hair’s Background 1965 – 1966 1ST Infantry Division Vietnam
1973 – 1987 DIA Army Attaché
Helsinki, Beirut, Mogadishu, Sana’a
1987 – 1996 ISMSi
Program Manager for Security Contracts
Facility Security Officer
Software Developer
1996 Appointed VP of Research and Development
2002 Appointed President by Board of Directors
Responsibilities :Integrated Security Management Systems, Inc. Responsibilities Maintain accountability of classified documents
Administer personnel clearances, their briefings and billets
Control visitor and staff access to facilities and parking
Properly pass security information for outgoing visitors
Produce accurate DD-254s for contracts
Inventory AIS’s and produce security plans
Challenges :Integrated Security Management Systems, Inc. Challenges Repetitive tasks are prone to human error
Complexity of required cross-checks
Accurate audit trails may be required
Many pieces of information spread across many areas
Loss or misplacement is quite serious
Manual system - the shoebox :Integrated Security Management Systems, Inc. Manual system - the shoebox Physical receipt for each document and transaction
Physical paper at front desk for each potential visitor
Early automated systems (I.E. Punch Cards) were an improvement (but still went in a box)
Many cabinets of records for each cabinet of “real” documents
Steps to automating security :Integrated Security Management Systems, Inc. Steps to automating security Centralized data
Automatic Cross-Checking
Document numbering and labeling
Bar coding
Portable inventories
Badging Automate receipt and transmission
Integrated access control
Automate guard tour
Auto-generate security plan
Example 1 - Document control :Integrated Security Management Systems, Inc. Example 1 - Document control Common Numbering
Bar Coding
Batch Inventory
Example 2 - Badging :Integrated Security Management Systems, Inc. Example 2 - Badging Reusable badges are now secure as well as inexpensive
Badges print in 1/10th the time of manual ones
Quicker but still secure service
History of ISMS :Integrated Security Management Systems, Inc. History of ISMS 1986: Created after failed DIS inspection
1987: First commercial installation
1996: Began Windows development
1999: Windows version released
2000 to 2003: New features added
Successful Automation :Integrated Security Management Systems, Inc. Successful Automation Important steps
Choose an integrated or integrate-able solution
Don’t get stuck in older systems that can’t talk or cooperate
Choose a solution based on the company behind it: the service and support are as important as the features
Summary :Integrated Security Management Systems, Inc. Summary Many areas you can save time and money
Use our checklist
Make sure you’ve covered all areas
Rate your existing systems
Critical to success and cost control
Integrated solutions
Excellent support and service