10 Steps to Security Automation :10 Steps to Security Automation


Security is a tough job :Integrated Security Management Systems, Inc. Safeguarding classified material is a tough, demanding job Many responsibilities, few resources Develop a checklist, a roadmap, tools to ease that burden Deliver excellent performance and efficiency Lower costs Security is a tough job


The problems :Integrated Security Management Systems, Inc. The problems Security department is critical, essential, underappreciated Numerous detailed requirements Heavy workload Hard to compete for efficiency Manual tasks require expensive labor


The answer: automation :Integrated Security Management Systems, Inc. The answer: automation Most tasks can be automated to a great degree Saves money Saves time Increases accuracy Decrease errors Improves inspection and audit performance


Toolkit :Integrated Security Management Systems, Inc. Toolkit Comprehensive list of areas that benefit from automation One steps saves a little, all steps save a lot Can be used in combination or alone Complete integrated, automated department can yield significant gains and efficiencies Cover all the bases


Ray Hair’s Background :Integrated Security Management Systems, Inc. Ray Hair’s Background 1965 – 1966 1ST Infantry Division Vietnam 1973 – 1987 DIA Army Attaché Helsinki, Beirut, Mogadishu, Sana’a 1987 – 1996 ISMSi Program Manager for Security Contracts Facility Security Officer Software Developer 1996 Appointed VP of Research and Development 2002 Appointed President by Board of Directors


Responsibilities :Integrated Security Management Systems, Inc. Responsibilities Maintain accountability of classified documents Administer personnel clearances, their briefings and billets Control visitor and staff access to facilities and parking Properly pass security information for outgoing visitors Produce accurate DD-254s for contracts Inventory AIS’s and produce security plans


Challenges :Integrated Security Management Systems, Inc. Challenges Repetitive tasks are prone to human error Complexity of required cross-checks Accurate audit trails may be required Many pieces of information spread across many areas Loss or misplacement is quite serious


Manual system - the shoebox :Integrated Security Management Systems, Inc. Manual system - the shoebox Physical receipt for each document and transaction Physical paper at front desk for each potential visitor Early automated systems (I.E. Punch Cards) were an improvement (but still went in a box) Many cabinets of records for each cabinet of “real” documents


Steps to automating security :Integrated Security Management Systems, Inc. Steps to automating security Centralized data Automatic Cross-Checking Document numbering and labeling Bar coding Portable inventories Badging Automate receipt and transmission Integrated access control Automate guard tour Auto-generate security plan


Example 1 - Document control :Integrated Security Management Systems, Inc. Example 1 - Document control Common Numbering Bar Coding Batch Inventory


Example 2 - Badging :Integrated Security Management Systems, Inc. Example 2 - Badging Reusable badges are now secure as well as inexpensive Badges print in 1/10th the time of manual ones Quicker but still secure service


History of ISMS :Integrated Security Management Systems, Inc. History of ISMS 1986: Created after failed DIS inspection 1987: First commercial installation 1996: Began Windows development 1999: Windows version released 2000 to 2003: New features added


Successful Automation :Integrated Security Management Systems, Inc. Successful Automation Important steps Choose an integrated or integrate-able solution Don’t get stuck in older systems that can’t talk or cooperate Choose a solution based on the company behind it: the service and support are as important as the features


Summary :Integrated Security Management Systems, Inc. Summary Many areas you can save time and money Use our checklist Make sure you’ve covered all areas Rate your existing systems Critical to success and cost control Integrated solutions Excellent support and service