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. INTRODUCTION We’ve all heard it said, “Hope for the best, but be prepared for the worst!” This expression is a blending of what’s wished for with what’s realistic. It applies to individuals, communities, companies, nations, and specifically to the workplace. When we use “worst-case scenario” in relation to workplace disasters, the words take on an urgent, even ominous tone. Recognizing that any place of employment is subject to workplace disasters, OR-OSHA requires all employers to do whatever is necessary to minimize the likelihood of such an occurrence and requires a plan that will minimize harm to people and property should one occur. The plan covers the 6 basic “Elements,” plus regulations covering alarms, evacuation procedures, and required training. For fire prevention, regulations on housekeeping and maintenance are also included. WORKSHOP GOALS 1. Introduce OAR 437 Division 2/E 437-002-0042 Emergency Action Plan and OAR 437 Division 2/E 437-002-0043 Fire Prevention Plan, and OAR 437 Division 2/L 29CFR 1910.165 Employee Alarm Systems. 2. Provide step-by-step advice on how to create and maintain a comprehensive emergency action plan for your workplace. 3. Complete a vulnerability analysis. Notice: This safety program is intended to provide general information and guidance. It does not replace OR- OSHA standards or established organization policies and practices. Rather, its purpose is to enhance them.


The following standards specifically require an emergency action plan and fire prevention plan: 1910.119 HAZARDOUS MATERIALS {Process Safety Management} 1910.120 HAZARDOUS MATERIALS {Hazardous Waste Operations} 1910.157 FIRE PROTECTION {Portable Fire Extinguishers} 1910.160 FIRE PROTECTION {Fixed Extinguishing Systems} 1910.164 FIRE PROTECTION {Fire Detection Systems} 1910.272 SPECIAL INDUSTRIES {Grain Handling Facilities} 1910.1047 TOXIC AND HAZARDOUS SUBSTANCES {Ethylene Oxide} 1910.1050/1926.60: TOXIC AND HAZARD SUBSTANCES {Methylenedianil (MDA)} How do OR-OSHA’s Emergency Action Plan and Fire Prevention Plan standards apply? ….and more on OSHA’s Portable Fire Extinguisher standard: An emergency action plan and fire prevention plan is required when: The employer requires a total evacuation of the workplace regardless if extinguishers are provided (but not intended for employee use) or not. The employer provides fire extinguishers and designates certain employees to use them and all other employees evacuate.


What is an emergency? What workplace emergencies have you personally witnessed or known details about from first-hand observers? What happened? How many people were effected? What was the loss in human tragedy? Property damage? Was the business, industry, or organization impacted as a result of the emergency that occurred? How? Emergencies businesses can experience include: Natural Disasters Technological Human Avalanche Aircraft Crash Arson Biological Structural Collapse Civil Unrest Drought Business Interruption Economic Dust/Sand Storms Communication Enemy Attack Earthquakes Dam/Levee Failure General Strike Extreme Heat/Cold Explosions/Fire Hostage Situation Fire Extreme Air Pollution Mass Hysteria Flood Financial Collapse Sabotage Hurricane/Tsunami Fuel/Resource Shortage Special Events Landslide/Mudslide Hazardous Material Release Terrorism Lightning Power/Utility Failure War Snow/Ice/Hail Radiological/Nuclear Accidents Workplace Violence Tornado Strikes Volcanic Eruption Transportation Accidents Windstorm So……….what is emergency management?


Emergency management is a comprehensive system set up to address and handle natural and man-made hazards. It has four parts: 1. Prevention 2. Preparedness 3. Response 4. Recovery In an ideal world, we would practice the first two steps, prevention and preparedness, and go no further. OR-OSHA’s Emergency Action Plan (OAR 437-002-0042) standard requires employers to do just that. However, reality has shown us all four elements must be in place and additional OR-OSHA standards would then apply such as Division2/Subdivision H 29 CFR 1910.120 Hazardous Waste Operations and Emergency Response. The focus of this workshop is preparedness; however, we will discuss the planning aspects of anticipating emergencies as well as determining various resources for developing an emergency action plan. Planning is a crucial component in any safety and health program including emergency action. Planning is prevention and preparedness! You should plan for emergencies by first doing everything reasonable to prevent them. Once you have accomplished this, prepare for emergencies by developing an emergency action plan. Recovery programs are designed to help restore the environment or communities to their pre-emergency condition, and include measures such as physical restoration and reconstruction, economic impact studies, counseling, financial assistance programs, temporary housing and health and safety information. Response programs are designed to combat emergencies when they have occurred, and include measures such as the implementation of emergency plans, activation of emergency operations centers, mobilization of resources, issuance of warnings and directions, provision of medical and social services assistance, and declaration of emergencies as enabled by appropriate legislation.


Procedures for emergency evacuation and exit route assignments ________________________________________________________________________________________________________________________________________ Procedures to follow for emergency operation or shut down of critical equipment before evacuation ________________________________________________________________________________________________________________________________________ Procedures to account for all employees after evacuation ________________________________________________________________________________________________________________________________________ Procedures to follow for rescue and medical duties ________________________________________________________________________________________________________________________________________ Procedures for reporting a fire or other emergency ____________________________________________________________________ ____________________________________________________________________ Names and regular job titles of persons or departments who can be contacted for further information or explanation of plan duties ________________________________________________________________________________________________________________________________________ OR-OSHA requires the following “Six Elements” be developed and implemented into your emergency action plan. These elements do not have to be in writing for employers with 10 employees and less. {OAR 437-002-0042} Please describe how these elements can be implemented at your facility. The “Six” Elements of an Emergency Action Plan


A list of all major fire hazards including proper handling and storage procedures for hazardous materials, potential ignition sources and their control, and the type of fire protection equipment necessary to control each major hazard __________________________________________________________________________________________________________________________________________ Procedures to control accumulations of flammable and combustible waste materials __________________________________________________________________________________________________________________________________________ Procedures for regular maintenance of safeguards on heat producing equipment to prevent accidental ignition of combustible materials __________________________________________________________________________________________________________________________________________ Names or job titles of employees responsible for maintaining equipment to prevent or control sources of ignition or fires __________________________________________________________________________________________________________________________________________ Names or job titles of those responsible for control of fuel source hazards _____________________________________________________________________ _____________________________________________________________________ OR-OSHA requires the following “Five Elements” be developed and implemented into your fire prevention plan. These elements do not have to be in writing for employers with 10 employees and less. {OAR 437-002-0043} Please describe how these elements can be implemented at your facility. The “Five” Elements of a Fire Prevention Plan


Employers must designate employees to assist in the safe emergency evacuation of other employees. These designated employees must receive training in emergency evacuation procedures. What should this training address? _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ Emergency action training can take many forms. What methods do you like? Each employee must receive a review of the emergency action plan and fire prevention plan. Each employee must be informed of the fire hazards in their work area the criteria for self-protection as outlined in the fire prevention plan At a minimum, the review must be accomplished when either the plan or the employee’s job is new when the employee’s responsibilities under the plan change when the plan changes. Should visitors to your facility receive some sort of review? Employee Training and Review Training is essential! In one instance the floor of an office building was filling with smoke while the supervisors debated whether they should order an evacuation.


Alarms (OAR 437 Division 2/L 29 CFR 1910.165) OSHA’s employee alarm standard is a performance-based standard basically meaning employers have some flexibility to comply. The ultimate goal of this standard is to assure that all employees who need to know that an emergency exists can be notified of the emergency. The method of transmitting the alarm should reflect the situation found at the workplace. For example, in small workplaces, a simple shout throughout the building may be sufficient warning where more sophisticated equipment is necessary in larger workplaces. Some important points to consider: Describe to the workers the alarm system used. Alarm systems can be paging systems, audible tone systems, detectors, word-of-mouth, visual systems, tactile devices, vibration, air fans, etc. The alarm must be capable of being perceived above ambient noise or light levels by all employees affected. Tactile devices, vibration, or forced air may be used to alert those who would not otherwise be able to recognize an audible or visual alarm. The alarm must be distinctive and recognizable as a signal to evacuate the work area or to perform actions designated under your emergency action plan (i.e. Allow for reaction time for safe escape from the entire facility or work area, or for other emergency action). Where a communication system also serves as the employee alarm system, all emergency messages take priority! What is your alarm system? How is your alarm system actuated/transmitted? Test alarm systems monthly. One company conducted its first test of a sophisticated alarm system 21 years after the system was installed. Rather than alarm bells, it played Christmas music. Employee Alarm Systems


References Developing your Emergency Action Plan Analyzing Capabilities Vulnerability Analysis Direction & Control Communications Emergency Evacuation Procedures Plan Evaluation


Prevention programs are designed to prevent or mitigate the effects of emergencies and include measures such as building codes, building use regulations, zoning and land use management, diking, public education, legislation, and tax and insurance incentives. Mitigation is the cornerstone of emergency management. It's the ongoing effort to lessen the impact disasters have on people and property. Mitigation involves keeping homes away from floodplains, engineering bridges to withstand earthquakes, creating and enforcing effective building codes to protect property from hurricanes -- and more. Mitigation is also defined as "sustained action that reduces or eliminates long-term risk to people and property from natural hazards and their effects.” It describes the ongoing effort at the Federal, State, local, and individual levels to lessen the impact of disasters upon our families, homes, communities and economy. Through the application of mitigation technologies and practices, our society can ensure that fewer Americans and their communities become victims of natural disasters. Mitigation is basically a hazard analysis. For example, mitigation measures can be applied to strengthen your home, so that your family and belongings are better protected from floods, earthquakes, hurricanes, and other natural hazards. They can be utilized to help business and industry avoid damages to their facilities and remain operational in the face of catastrophe. Mitigation technologies can be used to strengthen hospitals, fire stations, and other critical service facilities so that they can remain operational or reopen more quickly after an event. In addition, mitigation measures can help reduce disaster losses and suffering so there is less demand for money and resources in the aftermath. Mitigation is OR-OSHA’s version of hazard identification and control! Preventative actions can also include: Promoting sound land use planning Relocating or elevating structures out of the floodplains Securing shelves and water heaters to nearby walls Installing hurricane straps to secure structures Developing and enforcing effective building codes Engineering roads/bridges to withstand earthquakes Using fire-retardant materials in new construction Developing and implementing a plan in your business or community to reduce your susceptibility to hazards Prevention While researching potential emergencies, one facility discovered that a dam -50 miles away posed a threat to its community. The facility was able to plan accordingly.


Analyze Capabilities and Hazards This entails gathering information about current capabilities and about possible hazards and emergencies, and then conducting a vulnerability analysis to determine the facility's capabilities for handling emergencies. WHERE DO YOU STAND AT THIS TIME? Review Internal Plans, Policies, and Supporting Documents What documents will you look for and possibly need during an emergency? Safety and health programs Evacuation plan Employee manuals Plant closing policy _______________________ ___________________ _______________________ ___________________ Meet with Outside Groups Meet with government agencies, community organizations, similar industries and associations, and utilities. Ask about potential emergencies, plans, and available resources for responding to them. What sources of information will you seek out? Police & Fire Depts Local Emergency Planning Committees Hospitals Utilities ________________ _________________ ________________ _________________ An emergency action team can be very effective in preparing and developing an emergency action plan. Of course, this emergency action planning team can be in addition to the “team” you may already have established! The s_______ c___________! Who should be on the team? Preparing


Identify Critical Products, Services, and Operations You’ll need this information to assess the impact of potential emergencies and to determine the need for backup systems. What areas will you review? Products and/or services provided by suppliers Lifeline services (electricity, water, sewer, gas, telecommunications, etc.) Identify Internal Resources and Capabilities What resources and capabilities will you need in the event of an emergency? Personnel like hazardous materials response team, emergency medical services, & evacuation team Fire protection and suppression equipment, communications equipment, warning systems, emergency power equipment Facilities like emergency briefing areas Organizational capabilities including evacuation plan and employee support system Identify Codes and Regulations Identify applicable Federal, State, and local regulations. Where will you look for these codes and regulations? OSHA DOT NFPA/Life Safety DEQ Uniform Building Code etc……. Preparing


Identify External Resources Many external resources may be needed in the event of an emergency. Remember, community emergency workers like paramedics, police, and firefighters will focus their response where the need is greatest, or they may be victims themselves. That means response to your facility may be delayed. What ones might you need? Emergency Management Division Fire department, emergency medical services, hospital, local and state police, community service organizations, utilities, suppliers of emergency equipment, and insurance carrier. What else must be addressed when considering outside resources? _____ ahead! Make _____________ with them when developing your plan. Some may require _________ agreements. Do an Insurance Review Meet with your insurance carrier to review all policies. Preparing


Part of analyzing capabilities and hazards is conducting a vulnerability analysis. What is the probability and impact of any emergency? Use the Vulnerability Analysis Chart on the next page to guide the process. The process involves assigning probabilities, estimating impact, and assessing resources using a numerical system. TYPE OF EMERGENCY. In the first column of the chart, list all emergencies that could affect your facility. Historical - What types of emergencies have occurred in your community, at your facility, and at other facilities in the area? Geographic - What can happen as a result of the facility’s location? Technological - What could result from a process or system failure? Practices and Conditions - What emergencies can be caused by employee practices and working conditions? Are employees trained to work safely? Do they know what to do in an emergency? Physical - What types of emergencies could result from the design or construction of the facility? Does the physical facility enhance safety? Regulatory - What emergencies or hazards are you regulated to deal with? Analyze each potential emergency from beginning to end. Consider what could happen as a result of: Prohibited access to the facility Loss of electric power Communication lines down Ruptured gas mains Water damage Structural damage Air or water contamination Explosion Building collapse/Trapped persons. Chemical release Vulnerability Analysis


ESTIMATE PROBABILITY. In the probability column, rate the likelihood of each emergency’s occurrence. This is a subjective consideration, but useful nonetheless. Use a simple scale of 1 to 5 with 1 as the lowest probability and 5 as the highest. ASSESS THE POTENTIAL HUMAN IMPACT. Analyze the potential human impact of each emergency - the possibility of death or injury. Assign a rating in the Human Impact column of the Chart. Use a 1 to 5 scale with 1 as the lowest impact and 5 as the highest. ASSESS THE POTENTIAL PROPERTY IMPACT. Consider the potential property for losses and damages. Again, assign a rating in the Property Damage column, 1 being the lowest impact and 5 being the highest. Consider: Cost to replace; Cost to set up temporary replacement; and Cost to repair. ASSESS THE POTENTIAL BUSINESS IMPACT. Consider the loss of market share. Assign a rating in the Business Impact column. Again, use 1 as lowest, 5 as highest impact. Consider: Business interruption; Employees unable to report to work; Customers unable to reach the site; Company in violation of contracts; Imposition of fines, penalties, and legal costs; Interruption of supplies; Interruption of product distribution. ASSESS INTERNAL AND EXTERNAL RESOURCES. Assess your resources and ability to respond. Can we respond? Will external resources be able to respond as quickly as we need them? If the answer is, “No,” then you may need to develop additional emergency procedures, add training, acquire additional equipment, establish mutual aid agreements, or contract with specialized services. ADD THE COLUMNS. Total the scores for each emergency. The lower the score the better. While this is subjective, the comparisons will help determine planning and resource priorities.


It is obvious that no single listing of planning considerations can be prescribed for all business and industry. Every emergency action plan is different in some respect. The primary concern is that all important functions based upon the types of anticipated emergencies be properly covered in your plan. One of the first actions your emergency planning team should address when developing the action plan is direction and control. This function in emergency action planning includes the use of a centralized management center for emergency operations {emergency operating center (EOC), incident command post, etc.} to facilitate policymaking, coordination, and control of operating forces in a large-scale emergency situation. It must cover the process of obtaining and analyzing emergency management information to provide a basis for decision-making. Describe the use of alternate operating centers and disaster site command posts, as appropriate. Identify who is in charge for each emergency or disaster situation and citing the location of the EOC or on-the-scene command post from which direction and control will emanate. Determine the need to evacuate the facility or site and when to issue evacuation orders. Identify the individual responsible for issuing evacuation orders and how they will be announced. Alternate EOC to serve as a backup if the primary EOC is not able to function. Identify the personnel assigned to the EOC for emergency operations. Line of succession to assure continuous leadership, authority, and accountability in key positions. Logistical support for food, water, lighting, fuel, etc., for the response team. Timely activation and staffing of emergency response teams and/or personnel. Assign operational and administrative support for response activities. Clear and concise summary of emergency functions, direction and control relationships, and communications system. Ensure that operating center staff members can be recalled on short notice. Describe operating center functions, layout, concept of operations, duties of staff, use of displays, and process to bring the operating center to full readiness on a 24 hour basis. Protect resources (essential personnel and equipment) during disaster situations. Safeguard essential records. Direction & Control Developing the Plan


The Communications function deals with establishing, using, maintaining, augmenting, and providing backup for all channels of communication needed for emergency response and recovery. Effective communications are dependent on planning and establishing coordinated response and communication procedures that everyone understands. Further, experience has shown that communications options will be more likely to work in an emergency if they are part of the day-to-day operating system. Systems that are critical to everyday operations are immediately repaired when failures are encountered, and maintenance staff will be well acquainted with the systems. Primary and backup radio communications with gas generators or extra batteries (fixed and mobile as available) Describe the methods of communications between the EOC and response teams, dispersed company/plant operating locations, adjacent firms, and local government emergency services (fire, police, etc.) Detail the communication requirements for emergency response organizations and warning systems Two-way radio communications between the EOC and emergency response teams if available Assure that the response team members (and their backups) assigned to communications tasks know where to obtain communications equipment and how to operate it effectively and understand communications terminology. Recall communications staff members on short notice. Obtain additional telephone services during emergencies List key telephone numbers for industry emergency assistance organizations Developing the Plan Communications


These procedures spell out how the facility will respond to emergencies. Develop them as a series of checklists that can be quickly accessed by senior management, department heads, response personnel, and employees. The goal of this function is to evacuate people and move resources (equipment, supplies, inventory) out of threatened areas. Evacuation is an expedient option that depends on sufficient warning time to get away from an impending emergency. An assortment of evacuation options should be available to the decisionmaker that are tailored to the different types of hazards you already determined through your vulnerability analysis. The evacuation plan should establish clear and detailed procedures for carrying out complete or partial evacuations from buildings or work areas in an organized and consistent manner. This function is an integral part of the company’s overall emergency action plan; therefore, it is very important that evacuation planning be coordinated with all other elements of the company emergency operations plan as well as with outside responders (i.e. Fire departments, HAZMAT teams) and government authorities in the respective communities involved. Depending on the emergency circumstances, evacuation of a building or work area will require provision for completing a number of concurrent and sequential actions, all of which should be addressed via written procedures. Checklists should be developed from the procedures and located wherever more than one action is required (i.e. process shutdown) so that important response sequences will not be overlooked. Further, all the interactions and dependencies among these responses need to be identified and thought out in systematic fashion, so a proper sequence can be established to ensure that operations flow smoothly and no unnecessary risks occur. Does your plan address…. Describing the conditions under which evacuation would be ordered? Developing evacuation procedures, with appropriate options for the various hazards, that avoid potential secondary hazards (i.e. Live high voltage wires that could fall, fuel lines that could be ruptured by earthquake explosion or fire damage, traffic exposures if you have to cross a street, etc.)? Establishing an emergency operations center (EOC)? Coordinating site and area evacuation procedures with local government (Area evacuations requiring coordination with reception area governments would be initiated for floods, hurricanes, tsunamis, large hazardous spills, etc.)? Developing the Plan Emergency Evacuation Procedures


Communications with personnel and community responders? Identifying the individual responsible for ordering an evacuation and establishing lines of succession for carrying out evacuation functions? Indicating under what conditions it would be safe to complete facility shutdown before ordering general evacuation? Describing the alerting and communication systems for signaling impending or immediate evacuation for each type of evacuation your facility requires? Methods of warning employees and customers? Procedures for search and rescue teams to follow if evacuation alarms are inoperative? Maps indicating evacuation routes from buildings and the facility site? Clearly marked evacuation routes throughout company facilities with two exit options (and fire escapes where needed) for every employee? Keep in mind the colorblind employee when you mark emergency exit routes using a color scheme. Safety lighting (to ensure adequate light for evacuation during a power outage) in stair wells or corridors? Assuring that all personnel know the evacuation routes, routines, and check-in procedures for both area and site evacuations? Assisting any handicapped employees to evacuate? Special attention to ensure that any non-English speaking employees understand warning signals and know where and how to evacuate the workplace? Identifying public or company provided safe reassembly areas that will not leave evacuees exposed to adverse weather conditions (below freezing temps, driving rains, etc.)? Assigning responsibility in an evacuation to a rear guard to ensure all personnel get clear? An organized head count to ensure that all facility occupants have exited? And a system for identifying missing persons? Ensuring that vital records are evacuated? Identifying critical equipment to be evacuated and explaining how and by whom it will be moved (i.e. central computer facilities)? Fighting fires? What is a “manageable fire”? Employee training in suppression equipment? A facility status report to specified company and civil authorities from the responsible onsite person following a site evacuation? Restoring operations? Periodic evacuation drills for all facilities? Designating responsible staff members (by name and titles) to maintain and update the evacuation plan on a standby basis? Developing the Plan Emergency Evacuation Procedures


Coordinate with Outside Organizations Meet periodically with local government agencies and community organizations. Let appropriate government agencies know that you’re creating an emergency management plan. Their approval may not be required, but they may have some valuable insights and information to offer your effort. Determine State and local requirements for reporting emergencies, and build them into your procedures. Determine protocols for turning control over to outside agencies. Write and distribute the plan Who is it that should be given a copy of the plan once it’s in final draft form? Developing the Plan


Incident Evaluation Why is it important to evaluate the plan after an actual event? Plan Evaluation Conduct a formal audit of the entire plan at least once a year. Among the issues to consider are: Keeping detailed logs of actions taken during an emergency and/or drill. Describe what happened, decisions made, and any deviations from policy. Log the time for each event. How can you involve all levels of personnel in evaluating and updating the plan? Are the problem areas and resource shortfalls identified in the vulnerability analysis being sufficiently addressed? Does the plan reflect lessons learned from drills and actual events? Do members of the emergency management group and emergency response team understand their responsibilities? Have new members been trained? Does the plan reflect changes in the physical layout of the facility? Does it reflect new facility processes? Is the facility attaining its training goals and objectives? Have the hazards in the facility changed? Are the names, titles, and telephone numbers in the plan current? Are steps being taken to incorporate emergency management into other facility processes? Have community agencies and organizations been briefed on the plan? Are they involved in evaluating the plan? In addition to the annual audit, why would you make changes/modifications to the plan at other times during the year? NOTE: Remember to brief personnel whenever a change to the plan occurs! Developing the Plan


What Will I Take Back With Me? (kinda like a quiz) Workplace emergencies I could expect include: The two steps of emergency management I want to focus on are P____________ & P______________ Based on the emergencies I listed above, what prevention methods/ strategies has my employer established/implemented? _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ My emergency action team will include: _____________________________________________________________________ Preparedness programs are designed to ensure that individuals and agencies will be ready to react effectively once emergencies have occurred, and include measures such as emergency plans, mutual aid agreements, resource inventories, warning procedures, training exercises and emergency communications systems. A primary function in preparing your emergency action plan is analyzing your capabilities and hazards. Many steps are involved in this analysis including: Reviewing _________ plans, policies, and supporting documents. Meeting with ________ groups. Identifying ______ and regulations. Identifying critical products, _________, and operations. Identifying internal ___________ and capabilities. Identifying _________ resources. Conducting an ___________ review. Based on the emergencies I listed above, what prevention methods/strategies should be established/implemented? And a v____________ a________ is an effective tool to gain a better understanding of where you are in terms of resources versus the risks involved.


Have we established direction and control (or chain of command) in case of an emergency? ___ If not, can we establish an emergency operating center (EOC)? ___ Where do we begin? At a minimum, OR-OSHA requires the following components to be included in your emergency action plan: Emergency escape p____________ and escape route a_____________ Procedures to be followed by e__________ who remain to operate critical plant o___________ before they evacuate Procedures to a________ for all employees after emergency e___________ has been completed Rescue and m_______ duties for those employees who are to perform them The preferred means of r___________ fires and other emergencies N______ and regular ____ titles of persons or departments who can be contacted for further information or explanation of plan duties Do we have effective emergency communications? ___ If not, what should we have? Do we have effective warning and/or alarm systems? ___ If not, what should we have? Do we have an emergency evacuation plan established? ___ If not, where do we begin? (hint: develop a checklist, coordinate with outside organizations, etc.) What Will I Take Back With Me? (con’t) Training for all employees will address: Individual roles and responsibilities; information about threats, hazards, and protective actions; notification, warning, and communication procedures; means for locating family members during an emergency; emergency response procedures; evacuation, shelter and accountability procedures; location and use of emergency equipment; emergency shutdown procedures, etc. We will also conduct drills ____ a year!!! What is my role? Where should I go?


Appendices Page Hazard Specific Information 26-35 Sample Emergency Action Plan 36-46 Helpful Web Sites 47


HAZARD: FIRE Fire is the most common of all the hazards. Every year fires cause thousands of deaths and injuries and billions of dollars in property damage. Consider the following when developing your plan: Meet with the fire department to talk about the community’s fire response capabilities. Talk about your operations. Identify processes and materials that could cause or fuel a fire, or contaminate the environment in a fire. Have your facility inspected for fire hazards. Ask about fire codes and regulations. Ask your insurance carrier to recommend fire prevention and protection measures. Your carrier may also offer training. Distribute fire safety information to employees: How to prevent fires in the workplace; How to contain a fire; How to evacuate the facility; and Where to report a fire. Instruct personnel to use the stairs -not elevators- in a fire. Instruct them to crawl on their hands and knees when escaping a hot or smoke-filled area. Conduct evacuation drills. Post maps of evacuation routes in prominent places. Keep evacuation routes -including stairways and doorways-clear of debris. Assign fire wardens for each area to monitor shutdown and evacuation procedures. Establish procedures for the safe handling and storage of flammable liquids and gases. Establish procedures to prevent the accumulation of combustible materials. Provide for the safe disposal of smoking materials. Establish a preventive maintenance schedule to keep equipment operating safely. Place fire extinguishers in appropriate locations. You must determine what level of response your facility will take if a fire occurs. There are three options. What are they? (hint: Division 2 Subdivision L 29CFR 1910.157)


HAZARD: HAZARDOUS MATERIALS INCIDENTS Hazardous materials are substances that are either flammable or combustible, explosive, toxic, noxious, corrosive, oxidizable, an irritant or radioactive. Consider the following when developing your plan: Identify and label all hazardous materials stored, handled, produced and disposed of by your facility. Follow OR-OSHA regulations and other government regulations that apply to your facility. Obtain material safety data sheets (MSDS) for all hazardous materials at your location. Ask your local fire department for assistance in developing appropriate response procedures. Train employees to recognize and report hazardous material spills and releases. Train employees in proper handling and storage. Identify other facilities in your area that use hazardous materials. Determine whether an incident could affect your facility. Identify highways, railroads, and waterways near your facility used for the transportation of hazardous materials. Determine how a transportation accident near your facility could affect your operations. Establish a hazardous materials response plan. What would you include in your hazardous materials response plan? What else can you do about hazardous materials?


HAZARD: FLOODS AND FLASH FLOODS Floods are the most common and widespread of all natural disasters. Most communities in Oregon can experience some degree of flooding after spring rains, heavy thunderstorms or winter snow thaws. Consider the following when preparing for floods: Learn the history of flooding in your area. Learn the elevation of your facility in relation to streams, rivers, and dams. Review the community’s emergency plan. Learn the community's evacuation routes. Know where to find higher ground in case of a flood. Establish warning and evacuation procedures for the facility. Make plans for assisting employees who may need transportation. Inspect areas in your facility subject to flooding. Identify records and equipment that can be moved to higher location. Make plans to move records and equipment in case of flood. Consider the feasibility of floodproofing your facility. How might you go about “floodproofing” your facility? What else might you do to prepare for or deal with floods and flash floods?


HAZARD: SEVERE WINTER STORMS Severe winter storms bring heavy snow, ice, strong winds, and freezing rain. Winter storms can prevent employees and customers from reaching the facility., leading to a temporary shutdown until roads are cleared. Heavy snow and ice can also cause structural damage and power outages. Following are considerations in preparing for winter storms: Purchase a NOAA Weather Radio with a warning alarm and battery backup. Listen to NOAA Weather Radio and local radio and TV stations for weather information, including Winter Storm Watch - Severe winter weather is possible. Winter Storm Warning - Severe winter weather is expected. Blizzard Warning - Severe winter weather with sustained winds of at least 35 miles per hour is expected. Traveler’s Advisory - Severe winter conditions may make driving difficult or dangerous. Establish procedures for facility shutdown and early release of employees. Store food, water, blankets, battery-powered radios with extra batteries and other emergency supplies for employees who become stranded at the facility. Provide a backup power source for critical operations. Arrange for snow and ice removal from parking lots, walkways, loading docks, and anywhere snow and ice may accumulate and present a hazard to employees or anyone else.


The difference between tornado watches and warnings: A tornado watch is issued by the National Weather Service when tornadoes are possible in your area. Remain alert for approaching storms. This is time to remind family members where the safest places within your home are located, and listen to the radio or television for further developments. A tornado warning is issued when a tornado has been sighted or indicated by weather radar. Mobile homes are particularly vulnerable. A mobile home can overturn very easily even if precautions have been taken to tie down the unit. When a tornado warning is issued, take shelter in a building with a strong foundation. If shelter is not available, lie in ditch or low-lying area a safe distance away from the unit. What to do if you're at home during a tornado: Go to the basement, storm cellar, or the lowest level of the building. If there is no basement, go to an inner hallway or a smaller inner room without windows, such as a bathroom or closet. Get away from the windows. Go to the center of the room. Stay away from corners because they tend to attract debris. Get under a piece of sturdy furniture such as a workbench or heavy table or desk and hold on to it. Use arms to protect head and neck. If in a mobile home, get out and find shelter elsewhere. What do to if you're outdoors: If possible, get inside a building. If shelter is not available or there is no time to get indoors, lie in a ditch or low-lying area or crouch near a strong building. Be aware of the potential for flooding. Use arms to protect head and neck. What to do if you're in a car: Never try to outdrive a tornado in a car or truck. Tornadoes can change direction quickly and can lift up a car or truck and toss it through the air. Get out of the car immediately and take shelter in a nearby building. If there is no time to get indoors, get out of the car and lie in a ditch or low-lying area away from the vehicle. Be aware of the potential for flooding. FEMA is urging people who live in tornado-prone areas to make sure they have a tornado-safe place to go during a tornado. In the absence of a basement, a tornado-safe room build within the house will protect your family during a tornado. Properly built safe rooms can provide protection against winds of 250 miles per hour and against flying objects travelling at 100 miles per hour. HAZARD: TORNADOS Tornadoes are some of the most terrifying of weather phenomenon. Winds in an F5 tornado - the highest of five rankings - can reach 300 miles per hour and can lift homes off their foundations and send cars flying through the air. Tornadoes are also deadly, killing an average of 42 people in the U.S. each year. Last year, FEMA responded to 14 tornado-related federal disasters. The tornadoes that struck Georgia in the early morning of February 14, killed more than a dozen people and left whole neighborhoods destroyed. Spring is a traditionally busy tornado time, although tornadoes can occur in virtually any state at any time. What do you need to know about responding to a tornado threat?


HAZARD: EARTHQUAKES Earthquakes occur most frequently west of the Rocky Mountains, although, historically, the most violent earthquakes have occurred in the central US. Earthquakes happen suddenly and without warning. Following are guidelines in preparing for earthquakes: Assess your facility’s vulnerability to earthquakes. Ask local government agencies for seismic information for your area. Have your facility inspected by a structural engineer. Develop and prioritize strengthening measures. Strengthening measures may include adding steel bracing to frames, adding sheer walls to frames, strengthening columns and building foundations, and replacing unreinforced brick walls. Follow safety codes when constructing a facility or making major renovations. Inspect non-structural systems such as air conditioning, communications, and pollution control systems. Assess the potential for damage. Prioritize measures to prevent damages. Inspect your facility for any item that could fall, spill, break or move during an earthquake. Take steps to reduce these hazards. What steps can you take to reduce the hazards from items that could fall, break or move during an earthquake? Keep copies of design drawings of the facility to be used in assessing the facility’s safety after an earthquake. Review processes for handling and storing hazardous materials. Have incompatible chemicals stored separately. Establish procedures to determine whether an evacuation is necessary after an earthquake. Designate areas in the facility away from exterior walls and windows where occupants should gather after an earthquake if evacuation is not necessary Conduct earthquake drills. What safety information will you provide personnel for earthquake drills? Drop & Cover!


HAZARD: TECHNOLOGICAL EMERGENCIES Technological emergencies include any interruption or loss of a utility service, power source, life support system, information system or equipment needed to keep the business or organization in operation. Following are suggestions in planning for technological emergencies: Identify all critical operations, including utilities, security and alarm systems, elevators, lighting, manufacturing equipment, communication systems, and transportation systems What other critical operations would you identify in planning for technological emergencies? Determine the impact of service disruption. Ensure that key personnel and maintenance personnel are thoroughly familiar with all building systems. Establish procedures for restoring systems. Determine need for backup systems. Establish preventive maintenance schedules for all systems and equipment. What other matters/issues do you want to pay attention to when considering technological emergencies?


HAZARD: Medical Emergencies In a major emergency, time is a critical factor in minimizing injuries. Most small businesses do not have a formal medical program, but they are required to have the following medical and first-aid services: In the absence of an infirmary, clinic, or hospital in close proximity to the workplace that can be used for treatment of all injured employees, the employer must ensure that a person or persons are adequately trained to render first aid. Where the eyes or body of any employee may be exposed to injurious corrosive materials, eye washes or suitable equipment for quick drenching or flushing must be provided in the work area for immediate emergency use. Employees must be trained to use the equipment. The employer must ensure the ready availability of medical personnel for advice and consultation on matters of employees’ health. This does not mean that health care must be provided, but rather that, if health problems develop in the workplace, medical help will be available to resolve them. To fulfill the above requirements, the following actions should be considered: Survey the medical facilities near the place of business and make arrangements to handle routine and emergency cases. A written emergency medical procedure should then be prepared for handling accidents with minimum confusion. If the business is located far from medical facilities, at least one and preferably more employees on each shift must be adequately trained to render first aid. The American Red Cross, some insurance carriers, local safety councils, fire departments, and others may be contacted for this training. First-aid supplies should be provided for emergency use. Emergency phone numbers should be posted in conspicuous places near or on telephones. Sufficient ambulance service should be available to handle any emergency. This requires advance contact with ambulance services to ensure they become familiar with plant location, access routes, and hospital locations. BLOODBORNE PATHOGENS When employees are required by the employer to provide first aid, the employer must follow the procedures in the 29 CFR 1910.1030 Bloodborne Pathogen Standard. If an employee is exposed to blood from responding to an injured worker as a “Good Smaritan” to render first aid, the employer must provide post-exposure evaluation and follow-up care as required by the Bloodborne Pathogen Standard. For those employees who are exposed to blood from these volunteer situations, the employer must also make available the Hepatitis B vaccination. The employer must ensure that they have adequate first aid supplies for any anticipated injuries.


HAZARD: Workplace Violence Workplace violence is a topic of great concern to many Americans. According to the Bureau of Labor & Statistics (BLS), homicide was the second leading cause of job-related deaths, accounting for 17% of the fatally injured workers in the 1990s’, and is the leading cause of death in the workplace for women. The most effective action is to develop a workplace Violence Prevention Plan. The plan should form part of the organization’s overall health and safety program. It should be developed and implemented in cooperation with your Workplace Safety and Health Committee, and/or with input from worker’s knowledgeable about your worksite. Resources exist in the community for help in developing your workplace violence prevention plans. Invite local police onto your worksite to promote good relations and to help them become more familiar with your facility and how your business can better work with police when incidents occur. Use law enforcement, Employee Assistance Programs (EAP) counselors, mental health professionals, and security experts to educate employees on how to prevent violence in the workplace, with crime prevention information, building security inspections, and victim avoidance training. The following is a quick summary of the steps you should consider when creating a Workplace Violence Prevention Plan. These steps are explained in greater detail in OR-OSHA’s Guidelines for Preventing Violence in the Workplace; it is a publication available through OR-OSHA’s Resource Center, Labor & Industries Building, 350 Winter St, NE Salem, OR 97310. Phone: (800) 922-2689 or (503) 378-3272 STEP ONE: Conduct an Initial Assessment & Review Security Procedures Evaluate past incidents of violence Consider the location of your business Review your OSHA 200 Log for incidents related to violence Determine the nature of interactions between your workers and the public STEP TWO: Develop a written policy State your overall approach to the prevention of violent incidents Convey a message of zero tolerance for violence Outline the duties and responsibilities of management Establish ground rules for behavior STEP THREE: Prevention Procedures Provide for periodic risk assessments Provide a means to document the risk assessments Make the results available to workers Develop instructions detailing the prevention procedures to be followed


STEP FIVE: Procedures for incident reporting and Investigation Prepare policies, procedures, and documentation for: Reporting incidents of violence Supervisor actions to address reported incidents of violence Implement corrective action Review actions taken in response to incidents to evaluate effectiveness STEP SIX: Provide Incident Follow-Up Provide EAP or Critical Stress Debriefing when needed Provide information and offer counseling services to all concerned Support prosecution of offenders STEP SEVEN: Program Review Plan annual review to evaluate your program’s effectiveness Document the review Revise the program as necessary While the media have focused most of the attention on homicides, non-fatal assaultive injuries are often excluded from coverage and statistics, although they are more pervasive. Workplace violence also includes threats, harassment, stalking, bomb threats, fist fights, rape, and robbery. According to the Bureau of Justice Statistics (BJS), each year almost one million people are victims of violent crime while working. The BJS reports that nearly 500,000 victims of violent crime in the workplace lose an estimated 1.8 million workdays each year and more than $55 million in lost wages, not including days covered by sick and annual leave. Are you ready should there be a violent act in your workplace? HAZARD: Workplace Violence (Continued) STEP FOUR: Workers & Manager Training Train at-risk workers and supervisors in correct response procedures Ensure that workers and supervisors can act on prevention procedures Maintain records of training


Contents Date of Last Revision Introduction Designated List / Designated Area Emergency Evacuation Map Hazard Evacuation & Emergency Action Posting Emergency Action Plan Acknowledgment Form Program Audit Checklists SAMPLE Emergency Action Plan


Introduction to Emergency Action & Fire Prevention Plans 1. Some OR-OSHA rules require that employers develop a written emergency action and fire Prevention plan unless employing 10 or fewer workers. This complies with Federal Occupational Safety & Health Programs requiring written plans. The written plan must contain the following elements: A. A list of the major workplace fire hazards and their proper handling and storage procedures, potential ignition sources, e.g., welding, smoking, and their control procedures, and the type of fire protection equipment or systems that can control a fire involving them; B. Names or regular job titles of those personnel responsible for maintenance of equipment and systems installed to prevent or control ignitions or fires; C. Names or regular job titles of those personnel responsible for control of fuel source hazards. The employer must control accumulations of flammable and combustible waste materials or residues so they do not contribute to a fire emergency. The housekeeping procedures must be included in the Fire Prevention Plan; D. Names or regular job titles of those personnel responsible for evacuation procedure, first aid responders, and designated area employees are to report to in-case of emergency, will be found in the appropriate designated list. 1. Names or regular job titles of those persons responsible for the aforementioned items will be found in the designated list file. 2. Names or regular job titles of those persons assigned as a first aid responder will be found in the designated first aid responders list. 3. The location of the designated area to evacuate to in case of an emergency will be found in the designated area list. 2. The effective written plan can be recognized by several characteristics. A. Management and employees are using it. B. It clearly identifies procedures, roles, and responsibilities. C. Review and revision occur regularly. 3. A written program serves two important functions: A. Defines and states formal expectations in management and employee safety and health performance; and B. Demonstrates management commitment to safety and health.


Designated Person or Title List Designated Person or Title Department Shift Responsibility Designated Area List Department or Station Shift Designated Area / Place First Aid Responders List Designated Person or Title Department Shift Responsibility SAMPLE


EVACUATION MAP SAMPLE (Draw your plan below!)


Hazard Evacuation & Emergency Action Plan The management staff of ____________________ is committed to the prevention of incidents and accidents that result in injury and/or illness, and to complying with all applicable Federal and State safety and health rules. Employees have the right to know about potential workplace hazards, and a right to participate in securing and maintaining a safe and healthy environment. The written plan will be available at the office for review by any interested employee, temporary employee, supervisor, and sub-contractor and their employees. First Aid Trained Responders Responders: ___________________ ____________________ _______________ ___________________ ____________________ _______________ Organization Address: _________________________________________________ Telephone Number: ___________________________________________________ Emergency Phone Number: Dial 9 - 1 - 1 Fire Department : Sheriff: Hospital: Poison Control Center: Emergency Phone Calls Designated Personnel and/or Title(s): Remember to follow procedures: Personnel roles, lines of authority, and communication procedures; Emergency recognition and prevention; Safe distances and places of refuge; Methods of alerting on-site employees; Site security and control; and Evacuation routes. SAMPLE Personal Protective & Emergency Equipment is located at: _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________ _______________________________________


I. General A. Purpose. To organize a contingency plan that everybody knows, and to assure the safe and efficient evacuation of the premises for all employees and the patrons of the organization in the event of emergency such as fire or other catastrophe. B. Scope. This program will outline procedures for all employees and their responsibilities concerning their specific areas of operation. II. Emergency Escape Procedures and Escape Routes. A. In the event of an emergency, whereby evacuation of the premises is necessary, the following procedures are to be followed. (List procedures) B. Critical Emergency Procedures (Who will shut off gas, electricity, etc....?) C. Accounting for all Employees (Who will look after this activity?) D. Rescue and First Aid (Commands against re-entering the building, role of first aid responders) E. Notification of the Authorities and/or Emergency Personnel (If feasible, Dial 9-1-1 from a phone away from the fire or other hazard(s) F. If any elements are unclear designated persons are to be contacted for clarification. III. Alarm Systems. (OAR 437 Division 2/L 1910.165 Employee Alarm Systems) IV. Evacuation. A. Evacuation is to proceed by way of walking when exiting floors. B. If trapped, stay low to the floor. If possible, use a radio or telephone. C. Never open a door without feeling it first. V. Training. A. General training is to proceed at the very earliest possible time and continue on a regular basis thereafter. B. The training plan will impact employees when hired, when their responsibilities change, and whenever the plan is revised. C. Training content and process must be identified and implemented.


VI. Fire Safety. A. Fire needs four elements to start burning and continue to burn. Remove any one element and a fire will not start or will not continue to burn. The four elements are Fuel, Oxygen, Heat, and Chemical Reaction. B. Fires are classified by the material that’s ignited. Class A involves ordinary combustibles such as wood and paper. Class B involves flammable liquids like gasoline and solvents. Class C involves energized electrical equipment. Class D involves burning metals like titanium and magnesium. VII. Portable Fire Extinguishers. A. Portable fire extinguishers are labeled with the class of fire they’ll extinguish. B. Standpipe hose and equipment should be used only by qualified persons. C. When not to fight a fire has to do with decisions about whether everyone will evacuate, some will not evacuate, and how -overall- the emergency will be responded to. VIII. Emergency Plan. A. Every building should have an Emergency Plan that anticipates fires, earthquakes, or other disasters and includes an evacuation plan. B. The Plan must identify who’s in charge of the evacuation, primary and secondary escape routes for every area of the building, and who the workers are that need assistance in the event of an emergency.


Hazard Evacuation & Emergency Action Plan Training Acknowledgment I have received Hazard Evacuation & Emergency Action Plan training as described in the OR-OSHA OAR 437, Division 2/E 1910.38. Training was conducted on __________________. I understand that I have the right-to-know about potential worksite hazards and a right to participate in securing and maintaining a safe and healthy working environment. I fully understand that I will be responsible for complying with safe work procedures and practices established for hazard evacuation & emergency action plan within my work area. In addition, I will be responsible for notifying my supervisor of any deficiencies found within my work area. Employee Name (Please print) Social Security Number Employee Signature or Employee ID Number _________________________ ________________________ __________________________ _________________________ ________________________ __________________________ _________________________ ________________________ __________________________ _________________________ ________________________ __________________________ _________________________ ________________________ __________________________ _________________________ ________________________ __________________________ _________________________ ________________________ __________________________ _________________________ ________________________ __________________________ I acknowledge that the above-named employee(s) has/have been provided with hazard evacuation & emergency action plan training: _____________________________ ________________________________ Supervisor’s Signature Date SAMPLE


SAMPLE Yes No NA EMERGENCY ACTION PLAN - AUDIT CHECKLIST __ __ __ 1. Have you developed an emergency action plan? __ __ __ 2. Have emergency escape procedures and routes been developed and communicated to all employees? __ __ __ 3. Do the employees who must remain to operate critical plant operations before evacuating know the proper procedures? __ __ __ 4. Is the employee alarm system that provides warning for emergency action recognizable and perceptible above ambient conditions? __ __ __ 5. Are alarm systems properly maintained and tested regularly? __ __ __ 6. Is the emergency action plan reviewed and revised periodically? __ __ __ 7. Do employees know their responsibilities for reporting emergencies? __ __ __ 8. Do employees know their responsibilities during an emergency? __ __ __ 9. Do employees know their responsibilities for performing rescue and medical duties? Yes No NA EXIT DOORS - AUDIT CHECKLIST __ __ __ 1. Are doors that are required to serve as exits designated and constructed so that the way of exit travel is obvious and direct? __ __ __ 2. Are windows (that could be mistaken for exit doors) made inaccessible by barriers or railings? __ __ __ 3. Are exit doors able to open from the direction of exit? __ __ __ 4. Is a revolving sliding, or overhead door prohibited from serving as a required exit door? __ __ __ 5. When panic hardware is installed on a required exit door, will it allow the door to open by applying a force of 15 pounds or less in the direction of the exit traffic? __ __ __ 6. Are doors on special-storage rooms provided with appropriate release mechanism that will release the latch and open the door even if it is padlocked or otherwise locked on the outside? __ __ __ 7. Where exit doors open directly onto any street, alley, or other area frequented by vehicles, are adequate barriers and warnings provided to prevent employees from stepping directly into the path of traffic? __ __ __ 8. Are doors that swing in both directions and are located between rooms where there is frequent traffic, provided with viewing panels in each door?


Yes No NA EXIT OR EGRESS - AUDIT CHECKLIST __ __ __ 1. Are all exits marked with an exit sign and illuminated by a reliable light source? __ __ __ 2. Are the directions to exits, if not immediately apparent marked with visible signs? __ __ __ 3. Are doors, passageways, or stairways, that are neither exits nor access to exits and that could be mistaken for exits, appropriately marked “NOT AN EXIT,” or “TO BASEMENT,” “STOREROOM,” and the like? __ __ __ 4. Are exit signs provided with the word “EXIT” in lettering at least five inches high and the stroke of the lettering at least 1/2 inch wide? __ __ __ 5. Are exit doors side-hinged? __ __ __ 6. Are all exits kept free of obstructions and unlocked? __ __ __ 7. Are at least two means of egress provided from elevated platforms, pits, or rooms where the absence of a second exit would increase the risk of injury from hot, poisonous, corrosive, suffocating, flammable, or explosive substances? __ __ __ 8. Are there sufficient exits to permit prompt escape in case of emergency? __ __ __ 9. Are the number of exits from each floor of a building and the number of exits from the building itself appropriate for the building occupancy load? __ __ __ 10. When workers must exit through glass doors, storm doors and such, are the doors fully tempered and meeting safety requirements for human impact? Yes No NA FIRE PROTECTION PLAN - AUDIT CHECKLIST __ __ __ 1. Is there a written fire-prevention plan? __ __ __ 2. Does your plan describe the type of fire protection equipment and/or system? __ __ __ 3. Have you established practices and procedures to control potential fire hazards and ignition sources? __ __ __ 4. Are employees aware of the fire hazards of the materials and processes to which they are exposed? __ __ __ 5. If you have a fire alarm system, is it tested at least annually? __ __ __ 6. Are sprinkler heads protected by metal guards when exposed to physical damage? __ __ __ 7. Is proper clearance maintained below sprinkler heads? __ __ __ 8. Are portable fire extinguishers provided in adequate numbers and types? __ __ __ 9. Are fire extinguishers mounted in readily accessible locations? __ __ __ 10. Are fire extinguishers recharged regularly and then noted on the inspection tag? __ __ __ 11. Are employees trained in the use of extinguishers and fire protection procedures?


Yes No NA FLAMMABLE & COMBUSTIBLE MATERIALS - AUDIT CHECKLIST __ __ __ 1. Are combustible debris and waste materials stored in covered metal receptacles and removed from the work environment? __ __ __ 2. Are proper storage methods used to minimize the risk of fire and spontaneous combustion? __ __ __ 3. Are approved containers and tanks used for the storage and handling of flammable and combustible liquids? __ __ __ 4. Are all connections on drums and combustible liquid piping tight? __ __ __ 5. Are all flammable liquids kept in closed containers when not in use? __ __ __ 6. Are bulk drums of flammable liquids grounded and bonded to containers during dispensing? __ __ __ 7. Do storage rooms for flammable and combustible liquids have explosion-proof lights? __ __ __ 8. Do storage rooms for flammable and combustible liquids have mechanical or gravity ventilation? __ __ __ 9. Are safe practices followed when liquid petroleum gas is stored, handled, and used? __ __ __ 10. Are all solvent wastes and flammable liquids kept in fire resistant, covered containers until they are removed from the work site? __ __ __ 11. Are all extinguishers fully charged and in their designated places? __ __ __ 12. Are extinguishers free from obstructions or blockage? __ __ __ 13. Are “NO SMOKING” signs posted and enforced in areas where flammable or combustible materials are stored/used? __ __ __ 14. Are all spills of flammable or combustible liquids cleaned up promptly? Yes No NA GENERAL WORK ENVIRONMENT - AUDIT CHECKLIST __ __ __ 1. Are all work sites clean and orderly? __ __ __ 2. Are work surfaces kept dry or appropriate means taken to assure the surfaces are slip-resistant? __ __ __ 3. Are all spilled materials or liquids cleaned up immediately? __ __ __ 4. Is combustible debris and waste stored safely and removed from the work site promptly? __ __ __ 5. Are covered metal waste cans used for oily and paint-soaked waste? __ __ __ 6. Are the minimum number of toilets and washing facilities provided? __ __ __ 7. Are all toilets and washing facilities clean and sanitary? __ __ __ 8. Are all work areas adequately lighted?


www.fema.org [Federal Emergency Management Association] www.redcross.org [Red Cross] www.orosha.org [Oregon OSHA] www.osha.gov [Federal OSHA] www.cdc.gov/niosh [National Institute of Occupational Safety & Health] www.osp.state.or.us/oem [Oregon Emergency Management] www.asfpm.com [also redpages.org - Many Links!] www.floods.org [Assoc of State Floodplain Managers] www.nsc.org [National Safety Council] www.nfpa.org [National Fire Protection Association] www.geophys.washington.edu [UofW Geophysics Program] www.safeguard.ca [Emergency Preparedness Partners in Canada] www.pep.bc.ca [Provincial Emergency Program - British Columbia] www.vep.city.victoria.bc.ca/victoria_emergency_plan [Victoria, BC emergency plan]


WORKPLACE EMERGENCY ACTION PLAN Presented by the Public Education Section Department of Business and Consumer Business Oregon OSHA OR-OSHA 212 ORGANIZING YOUR 0102-03


Portland Field Office (503) 229-5910 Salem Field Office (503) 378-3274 Eugene Field Office (541) 686-7562 Medford Field Office (541) 776-6030 Bend Field Office (541) 388-6066 Pendleton Field Office (541) 276-9175 Salem Central Office: (800) 922-2689 or (503) 378-3272 Web Site: www.orosha.org OR-OSHA Mission Statement To advance and improve workplace safety and health for all workers in Oregon. Go online to check out our Professional Development Certificate Program! Additional Public Education Services Safety for Small Business workshops Interactive Internet courses Professional Development Certificates On-site training requests Access workshop materials Spanish training aids Training and Education Grants Continuing Education Units/Credit Hours For more information on Public Education services, please call (888) 292-5247 Option 2 Consultative Services • Offers no-cost on-site safety and health assistance to help Oregon employers recognize and correct safety and health problems in their workplaces. • Provides consultations in the areas of safety, industrial hygiene, ergonomics, occupational safety and health programs, new-business assistance, the Safety and Health Achievement Recognition Program (SHARP), and the Voluntary Protection Program (VPP). Enforcement • Offers pre-job conferences for mobile employers in industries such as logging and construction. • Provides abatement assistance to employers who have received citations and provides compliance and technical assistance by phone. • Inspects places of employment for occupational safety and health rule violations and investigates workplace safety and health complaints and accidents. Appeals, Informal Conferences • Provides the opportunity for employers to hold informal meetings with OR-OSHA on workplace safety and health concerns. • Discusses OR-OSHA’s requirements and clarifies workplace safety or health violations. • Discusses abatement dates and negotiates settlement agreements to resolve disputed citations. Standards & Technical Resources • Develops, interprets, and provides technical advice on safety and health standards. • Provides copies of all OR-OSHA occupational safety and health standards. • Publishes booklets, pamphlets, and other materials to assist in the implementation of safety and health standards and programs. • Operates a Resource Center containing books, topical files, technical periodicals, a video and film lending library, and more than 200 databases. Public Education & Conferences • Conducts conferences, seminars, workshops, and rule forums. • Presents many workshops that introduce managers, supervisors, safety committee members, and others to occupational safety and health requirements, technical programs, and safety and health management concepts.

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