ASN1006

Ship Happens: 

Ship Happens October, 2006 Paula Giovannetti, EC Workshops, LLC

Paula Giovannetti: 

Paula Giovannetti Director of eB for the Industrial Supply Association Wrote the EDI, GTIN, Bar Code, XML guide for MROP EC Standards Liaison for the Vender Compliance Federation Owner, EC Workshops Named to AIDC 100 Teach at Ohio University’s AIDC Technical Institute Teach at Gateway Technical College

Current Global Standards Involvement: 

Current Global Standards Involvement GS1 Bar Code Business Requirements Group Bar code symbologies, EPC, GTIN, GLN, RFID Maintain GS1 General Specifications EPC Technical Development Team EPC TDT Process & Message Team (EDI & EPC) XRG – X12 EDI for North America – Retail, Grocery, Industrial / Commercial

Contact Info: 

Contact Info Paula Giovannetti paula@ecworkshops.com 262-348-9877 Office 262-949-4057 Cell

Legend: 

Legend Foundational information It’s important to understand this Pertains mostly to Retail / Grocery Fairly technical – You probably have “people” for this Don’t worry if you don’t exactly get it

856 EDI Ship Notice / Manifest: 

856 EDI Ship Notice / Manifest aka Advanced Ship Notice (ASN) More than just a pack list: Convey contents of shipment Convey structure of shipment You don’t get a second chance Must be timely and accurate Not going away RFID will depend on ship notices, at least in the beginning. Grocery, Retail, Department of Defense

How It All Started: 

How It All Started The American National Standards Institute Materials Handling Sub committee (ANSI MH10.8) wanted to make a standard shipping label. Over 200 companies met for 2 ½ years. The outcome of the committee was:

Ta Da!! : 

Ta Da!! A shipping label in North America should probably be four inches wide. Put a serial number on the carton. Send all of the information that can’t possibly fit on the label in an electronic ship notice.

UCC Common Shipping Label: 

UCC Common Shipping Label The UCC (GS1-US) built on the work done: Create zones on shipping labels Font sizes Bar Code symbology types Application Identifiers (420) for Zip Code (00) for Serial Shipping Container Codes (91) Company Assigned Number (i.e. Store Number) (410) Global Location Number

Slide10: 

A – Ship From B – Ship To C – Carrier Routing Bar Code D – Carrier E – Trading Partner Data (PO, Dept) F – Trading Partner Data G – Final Destination Code H – Final Destination Text I – SSCC-18 Bar Code

Slide11: 

Various bar codes, including the one which carries the Serial Shipping Container Code (SSCC) encoded in UCC / EAN – 128 Symbology

You can call me Ray, or you can call me Jay or you can call me…..: 

You can call me Ray, or you can call me Jay or you can call me….. BUT PLEASE DON’T CALL ME A “128 Label” A UCC Common Shipping Label has UCC/EAN-128 bar code symbols But so do Carton Content Labels PLEASE DON’T CALL ME A “128 Number” An SSCC can be represented in UCC/EAN-128 symbology But so can a GTIN or VICS BOL and lots of other things

Supply Chain Labels Identify:: 

Supply Chain Labels Identify: Logistics Units (SSCC) Cartons Unit Load Platform PLUS the product (aka “pallets”) Global Trade Item Numbers (GTIN) Each Inner Pack Carton Carton Content Labels will help you build successful 856 EDI Ship Notices!!!

Logistics Units: 

Logistics Units “Logistics units are units which store or transport any combination of trade items and which need to be identified and managed through the supply chain. Each individual unit is allocated a unique serial number, the SSCC (Serial Shipping Container Code), which must be different for every logistic unit. Even if the logistic units contain identical trade items, they still require different SSCCs.”

Global Trade Item Numbers: 

Global Trade Item Numbers “Any item (product or service) upon which there is a need to retrieve pre-defined information and that may be priced, or ordered, or invoiced at any point in any supply chain.” Family of GTINs EAN– 8 (GTIN-8) UCC – 12 (UPC, GTIN-12) EAN – 13 (GTIN-13) EAN/UCC – 14 (GTIN-14)

Storing GTIN’s : 

Storing GTIN’s We have REMOVED the SUGGESTION that GTIN’S can be stored right justified and zero filled from the GS1 General Specifications. There are a number of ways to correctly store them. Some applications use fourteen digits: Pad with two zeros when putting a UCC-12 in some types of bar code symbologies and in RFID chips. Some symbologies require an even number of numbers and since GS1 supports EAN-13’s, we “round it up” to 14. BUT when you decode the UCC-12 it goes back to it’s original 12 digits.

Carton Content Labels: 

Carton Content Labels Assign a GTIN for the carton and/or inner pack even if you don’t sell it that way. Multiples of the same GTIN UCC-12 (GTIN-12) EAN/UCC-14 (GTIN-14) Standard Mixed Assortment UCC-12 (GTIN-12) NOT EAN/UCC-14 (GTIN-14) Scan them as you pack the shipment so you can accurately build the ship notice.

Slide18: 

Carton Content Label Data Structure GTIN-14, Indicator Digit 1-8 Data Carrier UCC/EAN -128 (GS1-128) Logistics Unit Label Data Structure Serial Shipping Container Code Data Carrier UCC/EAN -128 (GS1-128)

GTIN SYMBOLS — BARCODES: 

GTIN SYMBOLS — BARCODES GTIN = UCC-12 Symbol = UPC-A & UPC-E Used at POS GTIN = EAN-13 Symbol = EAN-13 Used at POS GTIN = EAN/UCC-8 Symbol = EAN-8 Used at POS GTIN = EAN/UCC-14 Symbol = UCC/EAN-128 Application Identifier = (01) Indicator Digit = 1 Not approved for POS GTIN = UCC-12 padded with zeros Symbol = ITF-14 Used on Cardboard No Application Identifier Not approved for POS * * * * * Can be used as Carton Content Labels

The Bar Codes Have to Work: 

The Bar Codes Have to Work Make sure it is a good quality bar code. The only way to determine that is to verify the bar code.

Verification - Testing a Bar Code: 

Verification - Testing a Bar Code Symbology type Allowed encoded characters, content, format Special placement of encoded characters Data check digit and symbology check digit Bar and space dimensions and tolerances Allowable ratio of wide-to-narrow elements Reflectance parameters Simply scanning a bar code is not verifying it.

New Bar Code Verifiers: 

New Bar Code Verifiers Push a button!

Verifying:: 

Verifying: Edge Determination (P/F) Minimum Reflectance (P/F) Minimum Edge Contrast (P/F) Symbol contrast (Graded) Modulation (Graded) Defects (Graded) Decodability (Graded) Decode (P/F)

Final Grade: 

Final Grade Scan the bar code ten times Average the score Overall grade is the lowest of the eight Retail grade should be at least a C Don’t pay to create a higher grade than you need for your application

Resources: 

Resources AIM “Layman’s Guide to ANSI, CEN, and ISO Bar Code Print Quality Documents” AIM “Bar Code Quality Control – Why Verification” www.aimglobal.org

The ASN and SSCC Work Together: 

The ASN and SSCC Work Together Create a Ship Notice with Hierarchical Levels Shipment Order Carton Item Put a unique license place number on each Carton Scan the SSCC Look up the correct ASN and receive against it Item, Quantity, PO, etc.

Slide27: 

Scan the SSCC and find the right 856 Ship Notice to receive against

856 Ship Notice Challenges: 

856 Ship Notice Challenges 856 does not match actual PO, Carton Contents, SSCC’s, GTIN’s….. Retailer requirements are very diverse No way to recover from an error One piece of bad data negates an entire ASN Error notification not soon enough and does not contain the detail needed to fix it Testing ineffective

What Can Retailers Do?: 

What Can Retailers Do? Accept multiple ship notices per shipment Tie them together with the BOL (TL / LTL) and throw away duplicate SSCCs and keep additional ones Allows vendor to send, for instance, one ASN per PO. If one fails, they don’t all fail. Don’t ask for PRO number or Invoice Number Ask for them on the Invoice – but not the ASN Send a simple PO to get a clean ASN One PO equals one ship-to, one ship method, one ship date Don’t fail an ASN because it doesn’t match the PO

New Ship Notice Delete Function: 

New Ship Notice Delete Function XRG added a “03 Delete” code to the 856 Ship Notice If the vendor realizes they have sent a bad ASN, they send it again with the Delete code in the BSN01 Then they can send a good one with the “00 Original” code in the beginning segment Many retailers will NOT be able to use this tool It is in EDI version 5020 The only way this can work is if there is a unique number for every 856 Ship Notice (NOT the BOL) in the BSN02. That’s the number used to identify each 856 Transaction Set (like an Invoice Number or PO Number).

Error Notification: 

Error Notification Send as soon as possible Send detail in business language If possible, use standard VICS error codes Vendors rated JCP as their favorite: E-mail address sent in the 856 JCP determined critical vs. non-critical errors If there is a critical error, they send an email with a link to their vendor web site with the detail The 856 is removed from their system The vendor must send a good one ASAP The process 14 times a day and send error notifications 5 times a day

What Can the Vendors Do?: 

What Can the Vendors Do? Stop batching 856’s overnight – send them right away The vendor and/or the retailer can set up a separate mail box just for ASNs Kick off multiple send transmissions a day Look into EDI over the Internet Package Carrier ASN’s are ONE per PACKAGE Use carton content bar code labels on each standard carton to help pick correct items Thoroughly test their systems

Retail EDI Testing: 

Retail EDI Testing Create three or four test GTIN’s Print on cards in bar code and human readable GTIN Description Send to the vendor Place in both Item Masters Create a PO, PO Change Vendor ships with the correct shipping label on an envelop which goes to the testing department Send a Ship Notice Send an Invoice Test anytime by requesting / sending a PO with the Test GTIN’s

Understand Retailer Requirements: 

Understand Retailer Requirements Vendor Compliance Federation created a ship notice work group Created a solution matrix Best Business Practices were identified for issues But most solutions were: “Understand your retail customer’s requirements for……” So we make a Retailer Check List Available for Members and Non-Members on the VCF home page (www.vcfww.com)

Q & A: 

Q & A

Intellectual Property: 

Intellectual Property A copy of this presentation is made available to you for use within your own user company. If you would like to use any of these slides to teach or consult with other companies, kindly obtain written permission from the author. Information in the public domain is located at: http://eroom.uc-council.org/eRoom/facility User name and password is “guest”.