how to make microsoft word

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How to make a basic Microsoft word

How to start a document :

How to start a document

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It can be found in the ‘Start’ menu under ‘Accessories’. Click on 'All programs' and then scroll to 'Accessories' folder   You’ll need :   A computer with Microsoft Word installed. Follow these step-by-step instructions to start a document in Microsoft Word Step 1:  From the desktop or from your ‘Start’ menu, open Microsoft Word.

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If the Word 2013 icon does not appear you can search for it, using the 'Search programs and files' box in the picture above . Step 2:  Microsoft Word will open up and present you with an option to select a document template, or a blank document .

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Step 3:  If you don't want to use any of the templates on display, click on the blank document.

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Step 4:  A new blank document will open up ready for you to start typing.

How to move around a document :

How to move around a document

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Step 1:  From the desktop or from your ‘Start’ menu, open  Microsoft Word .

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Step 2:  Click either  File  or the  Office  button at the top left. Select  Open  and browse to the document you wish to open. Double-click on it with your left-hand mouse button to open it.   Step 3:  The flashing cursor (mouse pointer) in the document tells you where you’re typing. Wherever the flashing cursor is placed, the letters that you type will be inserted at that point. When you start a blank document, the flashing cursor will be at the start of your document ready for you to start typing.  

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Step 4:  As you type, the cursor will also move with each letter. This guides you so that you know where the focus is for typing.

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Step 5:  The mouse can be used for moving around a document. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon.  

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Step 6:  Move the text select/mouse pointer with your mouse to where you would like to change or add text. Click the  left-hand mouse  button. This will then place the flashing cursor at the point where you have clicked so that you can edit or insert text.   Step 7:  You can also move around your document using the arrow keys on the keyboard.

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Step 8:  Pressing these arrow keys will move the flashing cursor up a line of text, down a line or left one character or right one character. Using a combination of keystrokes can also move the cursor further – e.g. holding down the  Ctrl  (control) key and pressing the  left arrow key  will move the cursor left one word. Holding down  Ctrl  and pressing the  up arrow key  will move the cursor to the start of each paragraph.

How to select text :

How to select text

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Step 1:  If you are not already in a Word document, you will need to open it. From the desktop or from your ‘Start’ menu, open  Microsoft Word . Step 2:  Click either  File  or the  Office  button in the top left. Select  Open  and browse to the document you wish to open. Double-click on the file name to open . Step 3:  The mouse can be used to select text. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon.

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Step 4:  Move the text select/mouse pointer with your mouse to where you’d like to start your selection. Click and hold down the left mouse button. While doing this, move the mouse across your text to where you’d like the selection to stop. As you move the mouse, the text will be selected. When you’ve finished your selection, release the left mouse button .

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Step 5:  The selected text can now be formatted or changed if required . Step 6:  You can also move and select text using the arrow keys on the keyboard, which some people may find easier than the mouse.

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If you use a combination of keyboard keys – e.g. holding down  Ctrl  and  Shift  and pressing the  left  or  right  arrow key – you can move the cursor and select the text in different directions . Step 7:  Once text is selected (highlighted), it can be changed or edited as required .

How to change text size and font :

How to change text size and font

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Step 1:  Open an existing Word document or start a new document and type your text . Step 2:  If you’d like to change a portion of the text to a different font, it will need to be selected or highlighted first. When the mouse pointer is moved over a text area, it will change from an arrow to a ‘text select’ or ‘I-beam’ icon .

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Step 3:  Select your text so that it’s highlighted . Step 4:  To change the font style, click the arrow next to the font style in the ribbon at the top of your document.

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Step 5:  Choose your font style from the drop-down list given.

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Step 6:  Next to the font style box is a box containing a number and an arrow. This changes the size of the font. Click on the arrow.

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Step 7:  Choose the size of font from the drop-down list of options.

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Step 8:  If you’d like the same size and style of font set up every time you start a new document, you can set a ‘default font’. Click on the ‘Font’ arrow just above the main screen.

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Step 9:  A dialogue box will pop up. In this, choose your font size and style from the options .

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Step 10:  Click  Set As Default  in the bottom left-hand corner of the dialogue box.   Step 11:  Another dialogue box will pop up asking if you’re sure you want to change the font for all Word documents. Click  Yes . Now, whenever you open a new document in Word, the default font will be used . Step 12:  If you want to change the default font in an earlier version of Word, click Format  at the top of your document to open the ‘Format’ menu. Choose Font from the menu list. Then follow  steps 9 to 11 .

How to save a document :

How to save a document

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Follow these step-by-step instructions to save a document Step 1:  Start a new document in Word and type your text . Step 2:  Click  File  in the top left-hand corner of the screen.

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Some versions of Word may have an ‘Office’ button in the top left-hand corner. Click on this to bring up the menu to continue .

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Step 3:  From the menu, choose  Save .

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Step 4:  A ‘Save’ dialogue box will come up. At the top and at the left-hand side in the list of folder options, it will show the folder where you’ll be saving the document. If you wish to change this folder, navigate through the folders on the left-hand side of the dialogue box to choose the one where you want to save your document.

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Step 5:  Word will automatically give your document a name, based on the first few words of your text. If you don’t like the one given, once you have chosen the destination folder, type a name for your document in the ‘File name’ box. Come up with a name that is concise but will allow you to find the document easily again . Don’t worry about changing what’s in the box underneath, labelled ‘Save as type’. This seldom needs to be changed. It allows you to choose the type of format that all documents created with these settings will have.

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Step 6:  Once you have typed in the name of your document, click  Save .   Step 7:  Your document will now have a name, which will be shown at the very top of your document screen. If you make changes to your document and then save them after it has been saved originally, the dialogue box will not come up again. It will just save your changes without any visual notification being shown . Step 8:  The ‘Save As’ menu – the link to which is on the left-hand side of the ‘File’ dialogue box, beneath ‘Save’ – is used to save an existing document under another name. This is helpful if you’ve made changes to your document and then want to save the changes, but also keep the original document in its original format and under its original name .

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