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Conducting Business at Penn: 

Conducting Business at Penn


Agenda Introduction-Ralph Maier Goal of Meeting(s) P2P Initiative Authorized Buying Methods Corporate Tax Office Travel Tips Which Form is Which

Today’s Goal: 

Today’s Goal To begin an enhanced process to disseminate pertinent information regarding procuring goods and services, and other travel and related policies that impact how the GSE Business Office can serve you best.

Procure-to-Pay (P2P Initiative): 

Procure-to-Pay (P2P Initiative) Training Process Improvements Compliance Supplier Payment Cost Containment

Authorized Buying Methods: 

Authorized Buying Methods University Purchase Order Mastercard Purchasing Card Secondary Purchase & Pay

Purchase Order: 

Purchase Order Legal contract Approval hierarchy Competitive bids Supplier contracts Avoids after-the-fact invoice payments

Supplier Payments: 

Supplier Payments Vendor sends directly to A/P 30 day payment terms Additional receipt required? Differs from purchase order?

Penn Suppliers: 

Penn Suppliers Contract suppliers (Office Depot, IKON, Unique Advantage) Approved Suppliers New Suppliers?

Resources Available On-Line: 

Resources Available On-Line Purchasing Forms Purchasing Tips Financial Policies Travel Website

Corporate Tax Office: 

Corporate Tax Office Federal, state, local tax compliance Payments to foreign nationals

Frequent Slips: 

Frequent Slips Avoid giving gifts—IRS may view as compensation Itemized receipts necessary Don’t sign contracts Review procard restrictions State taxes are generally not reimbursable Decline auto insurance for rentals—take class!

The Forms!: 

The Forms! C-1 C-368 Budget Approval Form

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