BDD205 : Presentation Strategies and Tips from a Global Pro—Updated for Web Conferencing: BDD205 : Presentation Strategies and Tips from a Global Pro—Updated for Web Conferencing Mark A. Roosevelt
VP Sales, Prominic.NET Founder andamp; CEO, Roosevelt Associates, Inc.
Introduction: Credentials: Introduction: Credentials 12 years of speaking experience
Speak mostly about technology
Have spoken all over the world
Audiences range in size from 6 to over 1000
At last two Lotuspheres, spoke about giving presentations
Planning, Preparation and Practice.
Planning: Know Your…: Planning: Know Your… Self—style, ego, sense of humor
Goals and key talking points
Audience, its culture
Equipment
Venue—facilities layout, strengths and weaknesses.
Preparation: Preparation Have a backup plan for all technology
Create your own handouts or get burned
Everything adds or detracts: motion, fonts, color, graphics
Bad things happen: presenter, equipment, electricity, venue, audience.
Practice: Practice 'Practice makes perfect'
'Timing is everything'
Everything sounds better in your head that it does coming out of your mouth
Learn your content—don’t read the bullets
Detect and correct distracting phrases or gestures
Get comfortable with your equipment
Save the best for last.
Secret Bonus Tips!: Secret Bonus Tips! You know more than everyone else
Life is a presentation
Any human interaction
'Formal' presentations (delivered in person) are the easiest and most effective
Web conferencing is NOT an in person presentation over the Internet.
In Person vs. Web Conference: In Person vs. Web Conference
In Person vs. Web Conference: In Person vs. Web Conference * Or hands-on via video
Planning, Preparation and Practice for the Web: Planning, Preparation and Practice for the Web Venue -andgt; Screen
Equipment (projector) -andgt; Internet
Adjust accordingly:
Web Conference is NOT a live presentation over the Web
Exploit the medium and its advantages
In Person -andgt; Web: What you lose…
Physical presence of speaker
Gestures, nuances of speaker
Reactions of the audience: faces, laughter, yawns
Focus of audience’s attention
Audience member interactions
Handling of physical objects
'Electricity'
Cell phones, fire drills and other distractions.
Web Conferencing Advantages: What You Gain: Web Conferencing Advantages: What You Gain Lower expectations
Ability to reach broader audience
Multiple presenters from different locations (without travel)
Polling (organized)
Whiteboarding (that everyone can see)
Total control over interactivity—mute all attendees
Substantial cost savings (no travel)
No giveaways required!
Customers, close your eyes and ears for a moment
Sametime Extranet is practically free to Partners ($32,000 value!)
Version 7.5 is worth the $800 to $2,000 annual package fee all by itself.
The Presentation So Far: The Presentation So Far Started with traditional presentation via laptop displaying presentation through a projector
Switched to presentation as seen by Sametime meeting attendee via Application Sharing (still on a projector for audience’s benefit) Internet Sametime Server Demo Laptops Lotusphere
Wireless Network
Join the Sametime 7.5 Live Demonstration: Join the Sametime 7.5 Live Demonstration To join the live demo (if you haven’t already):
Connect to the Internet via the Lotusphere wireless network
Open IE 5.5 or 6.0, or Firefox 1.5+
Go to www.bdd205.net
Disable pop-up blockers on this site
Select 'Attend a Meeting'
Select the 'Attend' button next to today’s meeting
Provide your name and the meeting password (1234)
Sametime 7.5: Sametime 7.5
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Sametime 7.5 Technical Details: Sametime 7.5 Technical Details Sametime Server:
Windows 2003 Server Standard Edition
Ports:
'Administer the server' link
Sametime Meeting Center (client)
IE 5.5, 6.0 (not 7.0)
IE 6.0 after 7.0 uninstall does not work
IE 7.0 can administer server and manage meetings but cannot attend them
Firefox 1.0.4, 1.5, 2.0
Firefox cannot administer server
Web Conferencing Presenter Tips: Web Conferencing Presenter Tips Using IBM Lotus Sametime 7.5
Tip #1: Attend Your Presentation: Tip #1: Attend Your Presentation Second computer on your desk logged in as an attendee
Are you still presenting?
Screen lag
Who’s on video, what is (s)he doing?
Tip #2: Adjust Screen: Tip #2: Adjust Screen 1024x768 resolution if screen showing a PowerPoint via Application Sharing
Exception: Slide show resolution setting in PowerPoint
1400x1050 desktop
Switches to 1024x768 for PPT show
16-bit color
32-bit color on a 1024x768 screen = 1.5 MB extra data to broadcast
Tip #3: Design Your Presentation for Sharing: Tip #3: Design Your Presentation for Sharing Use Sametime Application Sharing
Upload Slides
Upload Print Capture
Tip #4: PowerPoint Application Sharing: Tip #4: PowerPoint Application Sharing Advantages:
Animations, video, sound, etc. – can take advantage of all PowerPoint features
No worries about formatting, graphics
Can use PPT annotation tools Disadvantages:
Transitions can be slower, choppier
Doesn’t always fit on an attendee’s screen unless planned for Use Sametime Application Sharing
Tip #4: PowerPoint Application Sharing Options: Tip #4: PowerPoint Application Sharing Options Full screen Attendees can View / Maximize their view of the content and float their video window
Present in a Window Content is smaller but still fully functional
Tip #4: PowerPoint Application Sharing Options: andgt; ST 7.5 SLIDES Tip #4: PowerPoint Application Sharing Options Full screen Attendees can View / Maximize their view of the content and float video
Present in a Window Content is smaller but still fully functional
Presenter View Presenter can read quotes, etc. from Notes section
Tip #5: Upload Your PowerPoint Slides: Tip #5: Upload Your PowerPoint Slides Advantages:
Faster loads, transitions
Content auto-sized to fit Meeting Room view on each attendee’s PC
Can keep both slides and an application share open and jump between them easily
Allows Sametime annotation Disadvantages:
No animation
Builds built the 'hard' way
Conversion from native format to Sametime 'slides' format can produce some ugly results unless rules followed Copy your slides to the server and translate them into Sametime format before the presentation
Tip #5: Upload Your Slides, part 2: Tip #5: Upload Your Slides, part 2 Rules:
100 or fewer slides per presentation
Shorter headings
Safe (web) colors: #2E4893 -andgt; #333399
Background andamp; other gradients that fill vertically
Fonts on the server
Graphics: need a whole ‘nother slide…
Tip #5: Upload Your Slides, part 3: Tip #5: Upload Your Slides, part 3 Graphics Rules:
8-bit (256 colors) JPEGs or GIFs
No BMPs
No graphics that have been copied to Clipboard
No 'linked' graphics; embed instead
No animated graphics; they won’t animate
Uploads: The Good, The Bad and The Ugly: Uploads: The Good, The Bad and The Ugly Sample Presentations
Siemens Training c. 2000
Openet Marketing c. 2003
IT Project Rollout (Anonymous)
Lotusphere 2007 andgt; PPT TO SCREEN
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BONUS TIP: Spontaneity Through Polls: BONUS TIP: Spontaneity Through Polls Informal 'Show of Hands'
Formal Poll
Create a poll
Send it out
Share results
Limitations on Polls
Co-presenter. andgt; ST 7.5 CAPTURE
BONUS TIP: Spontaneity Through Polls: BONUS TIP: Spontaneity Through Polls Informal 'Show of Hands'
Formal Poll
Create a poll
Send it out
Share results
Limitations on Polls
Co-presenter. andgt; ST 7.5 CAPTURE
Tip #6: Use “Captured” Content: Tip #6: Use 'Captured' Content Adobe(R) Acrobat Portable Document Format, versions 2.1, 3.0 - 7.0 (PDF)
Bitmap (BMP)
CCITT TIFF Groups 3 andamp; 4, versions thru 6 (TIF)
CompuServe Graphics Interchange Format (GIF)
Computer Graphics Metafile (CGM)
Hypertext Markup Language HTML (HTM, HTML)\
JPEG (JPEG, JPG, JPE)
Lotus Ami Pro (R) and AMI Professional, versions through 3.1 (SAM)
Lotus PIC and PICT Graphics (PIC)
Lotus (R) 1-2-3 (R) 3.0, 4.0, 5.0. 6.x, R9 (WK*, 123)
Lotus (R) 1-2-3 (R) 97 and 98, R9 (123)
Lotus R) 1-2-3 for Macintosh (R)
Lotus (R) 1-2-3 for OS/2, versions through 2.0 (WG2)
Lotus (R) Freelance Graphics for OS/2, thru 2.0 (PRS)
Lotus(R) Freelance Graphics for Windows (R), versions through 9.6 (PRE, PRZ)
Lotus (R) Word Pro 96/97, R9, text only (LWP)
Microsoft(R) Excel for Windows (R), versions 2.2 through 2003 (XLS)
Microsoft (R) PowerPoint(R) for Windows (R), versions 3.0 through 2003 (PPT) Open Document File (ODF)
OpenOffice Calc, versions 1.1, 2.0 (text only) (SDC)
OpenOffice Impress, versions 1.1, 2.0 (text only) (SDD)
OpenOffice Writer, versions 1.1, 2.0 (text only) (SXW)
Paintbrush/DCX (multi-page PCX) (PCX)
PICT and PICT2 Bitmaps Graphics (PCT)
Portable Network Graphics (PNG)
Revisable Form Text (RFT)
Rich Text Format (RTF)
Sametime (R) Print Capture File (FST)
Sametime (R) Whiteboard (SWB)
StarOffice Calc versions 5.2, 6.x, 7.x, and 8.0 (text only)
StarOffice Impress 5.2, 6.x, 7.x and 8.0 (text only)
StarOffice Writer 5.2, 6.x, 7.x and 8.0 (text only)
Tagged Image File Format (TIFF, TIF, EPS)
Text file (ASCII) (TXT, BAT, INI)
Windows Metafile Graphic (WMF)
WordPerfect for Macintosh (R), versions 1.02 thru 3.0
WordPerfect for Windows (R), versions thru 12.0 (WPD)
WordPerfect Graphics versions 2.0, 7 and 10 (WPG, WPG2)
Tip #6: Lotus Sametime Print Capture: Tip #6: Lotus Sametime Print Capture Download from any Sametime 7.5 server
Install as a printer driver
Print from application to .FST (For SameTime) file
Upload .FST file before or during meeting
Has its own quirks, but think of it as the same as uploading a PowerPoint andgt; ST 7.5 SLIDES
Tip #7: Sending a Web Page vs. Application Sharing: Tip #7: Sending a Web Page vs. Application Sharing Sending a Web Page
Pushes page to attendees
Opens new window
Subsequent pages replace previous in same window
Attendees can navigate elsewhere until new page pushed
Presenter cannot change window contents except to push another page
Tip #7: Sending a Web Page vs. Application Sharing: Tip #7: Sending a Web Page vs. Application Sharing Application Sharing
As mentioned with PowerPoint earlier
Since you are attending as well, can suggest 'Full Screen' mode if needed
Much better solution for co-browsing the Internet
What is shared does not impact audio broadcast
Unless a child window, non-shared apps display as gray box
Letting Others Present
Tips #8-: Audio/Video: Tips #8-: Audio/Video Two participants: video shows each other
Three+ participants: video follows the audio
Muting microphone mutes application audio
Microphone audio is 'faster' than speaker video
Video IS NOT streaming video.
Summary: Summary Some rules apply to good presenting regardless of the medium
Web conferencing is not an in-person presentation delivered over the Internet
Both have their advantages; understand and exploit them
Sametime 7.5 is a no-brainer for IBM Business Partners and a wise choice for customers.
Related Sessions:: Related Sessions: ID304: IBM Lotus Sametime Web Conferencing Deep Dive Tuesday, 23 January at 1:30PM, Dolphin, S. Hemisphere IV-V Thursday, 25 January at 11:15AM, Dolphin, S. Hemisphere IV-V
BDD205 : Thank You For Attending!: BDD205 : Thank You For Attending! Please do not forget…
Complete and hand in an evaluation form
Session BDD205 on Monday at 1:00PM – send your friends!
Go to www.bdd205.net/slides to download the complete presentation.
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