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Finnish national information retrieval portal, NELLI : 

Finnish national information retrieval portal, NELLI Experiences of SFX and Metalib at Helsinki University of Technology (TKK) Göteborg   The 28th of September Tiina Tuomaala

Contents: 

Contents What Nelli portal? Implementation project in Finland Nelli organization Nelli portal at Helsinki University of Technology (TKK)

Nelli – Information retrieval portal: 

Nelli – Information retrieval portal National Electronic Library Interface Nelli portal based on MetaLib and SFX application software by ExLibris

Nelli Portal Implementation Project in Finland: 

Nelli Portal Implementation Project in Finland National project Alive since spring 2003 organiced by FinELib, the National Electronic Library University libraries (20) in first phase Since January 2005 Nelli has been in real use in several Finnish Universtities

Nelli Portal Implementation Project in Finland: 

Nelli Portal Implementation Project in Finland Implementation project in Finnish public libraries launched in October 2004 423 Municipal libraries 20 regional libraries Implementation project in polytechnics (29) launched in January 2005 special libraries and research institutes will come on board later

Nelli organization: 

Nelli organization FinELib’s Nelli office: At first two employees At the moment four employees: a coordinator, a trainer and two technical experts

Nelli Organization: 

Nelli Organization Local project managers about 70 one in each local organization Local trainers Local Nelli implementation teams

Timetable : 

Timetable maintenance agreement (April-May 03) Sun SF4800 server (May 03) Locates in the Finnish IT center for Science, CSC SFX installation Training for trainers (Aug 03) Training for others (Aug-Oct 2003)

Timetable (continues..): 

Timetable (continues..) MetaLib installation Training for trainers (Sep 03) Training for others (Sep-Oct 03) Interface preparation (Jan-Feb 2004) Prototype/testing (spring/autumn 2004) Launching the service (2004/2005)

Distribution of work: 

Distribution of work FinELib’s Nelli office: co-ordination the implementation project Server and maintaining Softwares / updates Journal lists (SFX) Configurations files (Metalib) description of resources (MetaLib) Interfaces in Finnish, Swedish and English Guides, help pages Development work Libraries: Authentication system Copying of configuration files (MetaLib) Copying of descriptions (Metalib) Own aquisitions (MetaLib and SFX) Local customization / tailoring Training, marketing

Nelli server: 

Nelli server One server / One MetaLib installation About 70 Local interfaces One in each local organization

SFX-instances: 

SFX-instances 28 SFX instances: Universities 10 Polytechnics 13 Regional public libraries 5

SFX instances: 

SFX instances 10 sfx instances / 20 universities Universities with own instance: Helsinki University: large university, lot of journals/ebooks Tampere University: large university, lot of journals/ebooks Kuopio University: quite large university, lot of journals/ebooks Vaasa University

SFX instances: 

SFX instances Universities with shared instance: Universities of Arts (4): Small universities, not so many journals, shared opac Universities of Technology (TKK, Lappeenranta University of Technology LTY and Tampere University of Technology TTY): mainly same resources Schools of Economics (3):mainly same resources

SFX instances: 

SFX instances University of Turku and Åbo Academic: location not so many resources University of Oulu and University of Lapland: location not so many resources University of Jyväskylä, University of Joensuu: not so many resources mainly same resources

SFX instances: 

SFX instances shared SFX menu of TKK, LTY and TTY No logos: no space for three different logo Common design Common order of sfx-services Who is doing the customization work?

SFX instances: 

SFX instances shared SFX admin interface and database of journals Need of many rules and lot of co-operation Testing is time-consuming Global updates / local updates = Compromizes

Common NELLI logo in every Nelli Portal in Finland: 

Common NELLI logo in every Nelli Portal in Finland Nelli = National ELectronic Library Interface

Slide19: 

Slide20: 

Common SFX buttons for every Nelli portal in Finland: 

Common SFX buttons for every Nelli portal in Finland Original sfx button New sfx buttons: In Finnish In English In Swedish

Helsinki University of Technology, TKK: 

Helsinki University of Technology, TKK founded in 1849, received university status in 1908 15 000 under- and postgraduate students the biggest technology university in Finland

Libraries at TKK: 

Libraries at TKK Main library about 60 employees About 30 departmental, separate institute and laboratory libraries Size, number of employees and quality of services varies a lot In administrative terms they belong under departments not under main library Common opac maintaining by main library Main library acquire and maintain electronic resources

Nelli Portal at TKK: 

Nelli Portal at TKK Went live in april 2005 Promotion materials produced by FinELib’s Nelli office: Posters Flyers Sweets Pins Educational materials (team)

Nelli-portal at TKK: 

Nelli-portal at TKK Nelli authentication system at TKK National Haka-federation: the identity federation of Finnish universities, polytechnics and research institutions andgt; Enables Shibboleth technology

Training and marketing: 

Training and marketing For library staff A demonstration for all library staff (spring -05) 3 hands-on sessions in computer room (spring -05) General information about Nelli portal, short guide (PDF) and handout (PDF) in libary’s intranet (spring -05) An article about Nelli in TietäNet, library’s newsletter (spring -05) Hands-on-session for small groups with exercises (autumn -05)

Training and marketing: 

Training and marketing For student’s: Nelli introduction and exercise in First year’s students orientation course as a part of library use section Nelli in Student's guide to TKK Library (print and www) Nelli introduction and exercises in course on Searching for Scientific Information

Training and marketing: 

Training and marketing For researches and lectures: Nelli sessions in departments Nelli information to TKK’s mailing lists Nelli information on library’s web site

TKK’s Nelli Homepage: 

TKK’s Nelli Homepage

QuickSearch: 

QuickSearch Quick sets = pre-defined groups of resources

A quick set: 

A quick set

Metasearch: 

Metasearch All problems accumulates in metasearch Some databases slowlier, some faster, some has temporarily technical problems, e.g. All licences are in use users tends to choose too many resources results far too large

Future challenges: 

Future challenges Own SFX instance Replacement present e-journal database (trip) Nelli’s e-journals lists improve functionality of metasearch

www.nelliportaali.fi: 

www.nelliportaali.fi

Thank you!: 

Thank you! tiina.tuomaala@tkk.fi