Industry Applications - Healthcare Industry And FabSoft Solutions

Reform Solutions for Healthcare: 

Reform Solutions for Healthcare

The Concerns of Healthcare Organizations:: 

The Concerns of Healthcare Organizations: Patient Care Information Availability Accuracy & Timeliness of Information Data Management Efficiency of Patient care Security Regulations (HIPAA)

Example Acute Inpatient Workflow (High Level): 

Example Acute Inpatient Workflow (High Level) Back Office Patient Care Admissions Clinical - Patient Care Medical Records Department John Smith Radiology | Cardiology | ICU | Pediatrics | Obstetrics | Trauma (ER) | Psych | Pharmacy | Physical Therapy Patient Release John Smith Nurse Station Purchasing Materials Mgmt. / Control Business Office / Accounting Invoices Patient Information Requests EMR or Paper File Insurance Information EOB Physician Orders Patient Medical Record Paper or electronic Triage

Reform Applications: 

Reform Applications Patient Release Admissions Patient Information Requests Business Office / Accounting Purchasing Physician Orders Nurse Station

Solutions: 

Solutions Admissions On demand printing Nurses Stations Enterprise Fax & eMail Integration Small footprint MFP integration Scan to EDMs/ECMs Medical Records Patient Record Release Patient Image Management Purchasing Approval Workflows Business Office / Accounting / IT Postal Sorting Java firmware version updates Remote Printing (Print To ME) Educational/Marketing Materials Card Authentication Admissions Reform + MOST per MFP Nurses Stations Reform + Fax & Email Plugin + MOST per MFP DeskTop MOST Reform + Archive Plugin + MOST per MFP Medical Records Reform + Archive Reform + Snap Doc Purchasing Approval Workflows Business Office / Accounting / IT Reform + Postal Sorting (Annual Subscription) Reform + MOST per MFP Reform + MOST per MFP Reform + MOST per MFP Reform + MOST per MFP

Admissions: 

Admissions Access and process patient forms from the Ricoh MFP screen with Form Medic Print blank forms for admission packets on-demand. Manage documents with signatures or hand-written notes Merge patient data onto any form for accuracy and legibility. Completed forms are distributed to printers, fax, email, and archive systems automatically

Form Medic Solution: 

Form Medic Solution Form Medic Solution Workflow Walk up to MFP screen. Select form and lookup patient information. Select Print. Patient signs form. Completed Form is scanned and automatically archived and distributed. PRINT SCAN ARCHIVE FAX E-MAIL Example uses: Reform + MOST + Tag Doc

Easy Management of Documents Requiring Notes or Signatures: 

Easy Management of Documents Requiring Notes or Signatures Tag Doc Tag Doc tags patient forms requiring notes or signatures with a barcode. Barcode is associated with patient data. Upon scanning, the barcode is recognized and the document is archived with the rest of the patient’s paperwork.

Reform – Tag Doc Solution: 

Reform – Tag Doc Solution Tag Doc Solution Workflow Print form with Tag Doc barcode. Patient or doctor signs form. Form is scanned and archived with other patient files. 9 Tag Doc Barcode Patient Signature SCAN Archive System John Smith

Nursing Stations: 

Nursing Stations Provide integration to enterprise fax and email applications to speed communications and compliance Allow for full functions of the MOST module where space is limited Scan and archive documents directly into EDM or ECM

Small footprint MFP integration: 

Small footprint MFP integration Nurses stations have limited space Leverage MOST directly from the desktop Utilize all of the same features Form Medic Scan Preview Email Fax Archive 11

Reform – MOST Solution: 

Reform – MOST Solution MOST Scanning Solution Workflow Paper is loaded into document feeder User selects function (Email, fax, archive, form filler, print, etc.) User enters information Select Process – jobs are processed and sent 12 SCAN FAX E-MAIL ARCHIVE

Fax Screen Shot: 

Fax Screen Shot 13

Email Screen Shot: 

Email Screen Shot 14

EDM / Archive: 

EDM / Archive 15

Medical Records: 

Medical Records Allow for secure release of patient files to referring physicians and patients with full audit trail capability Easily integrate digital images into electronic patient files

Secure release of patient information: 

Secure release of patient information A records clerk can access the EMR and choose specific pages or parts of the file to print. Then choose the distribution methodology Ricoh printer options, Ricoh fax numbers and memos for faxes, indexes & directory locations for online EDMs Full audit trails is possible and a record of the release can be kept for verification. Reports can be generated based on the information that has been released.

Easy Image Management: 

Easy Image Management Digital photographs are used to provide a visual record of patient symptoms and progress. Snap Doc associates pictures taken with a Ricoh 500SE digital camera, with the patient’s information. Pictures are automatically archived and delivered to the patient’s physician, insurance company, etc.

Reform – Snap Doc Solution: 

Reform – Snap Doc Solution Snap Doc Image Management Solution Workflow Print Snap Doc Worksheet Scan Barcode and Take Picture Write notes on worksheet Upload pictures & Scan Worksheet Pictures are distributed 19 Upload Pictures Scan Worksheet ..... Take picture, Write notes ARCHIVE FAX E-MAIL

Purchasing: 

Purchasing Create an electronic approval process for the purchasing department with checks and logic to increase efficiency and streamline the purchasing process

Transparent Document Approval Processes: 

Transparent Document Approval Processes Patient paperwork may need to be reviewed by nurses, physicians, specialists, surgeons. Document Authority Control (DAC) automates document approval processes. Documents can be viewed, approved, or revised, and then automatically sent to the next recipient.

Reform – DAC Solution: 

Reform – DAC Solution DAC Document Approval Workflow DAC notifies user of awaiting document User views and approves document from the DAC web interface Document continues to the next approver Fully approved documents is distributed 22 FAX E-MAIL ARCHIVE

Business Office / Accounting / IT: 

Business Office / Accounting / IT Possibly reduce mail costs and the quantity of undeliverable mail sent by healthcare organization Remotely update Java firmware and the Reform MOST application from a central location Allow prints to be retrieved from any MFP device increasing convenience and preserving confidentiality Print educational and marketing materials on demand rather than in bulk Swipe card authentication for access to MOST

Postal Sorting: 

Postal Sorting Utilizes address quality services in order to verify and correct addresses on forms. Standardizes addresses, adds nine digit ZIP code and POSTNET barcode, sorts according to USPS requirements. Postal Sorting speeds up delivery and qualifies for savings of up to 9.5 cents per mail piece. Reduces wastes and eliminates delays.

PrintToMe: 

PrintToMe Documents can be printed and released at any network connected MFP. Scanned images can be printed to other MFPs on the network. Supports unlimited number of devices and users. Documents use encryption, chunking and checksum to insure document delivery. Access from any network MFP PRINT

MFP Control Center: 

MFP Control Center Mass deployment tool Install and maintain MOST from one central location Quickly and easily deploy MOST on an entire fleet of MFPs Automatically update Java Firmware

On Demand Printing: 

On Demand Printing Access and fill in forms, on-demand, right from the Ricoh MFP control panel. Forms are stored in one central location, guaranteeing that the same forms are being used company-wide Lookup client information and use it to automatically fill in the form fields. Details can also be entered manually.

Security & Authentication: 

Security & Authentication MOST communicates real time with LDAP and Active Directory servers to authorize users. Based on users login: MFP usage can be tracked MOST Features & Functions can be restricted Card authentication Allow companies to leverage their exiting cards No IT support required Users easily maintain their own passwords 28

Healthcare Success Stories: 

Healthcare Success Stories

Major Hospital: 

Major Hospital Customer Overview A major hospital located in the southwest. Business Challenges Faxed thousands of documents on a daily basis. Faxing was time consuming, unreliable, and unsecure. Previous Workflow Documents were faxed manually using standalone fax machines. Solution Reform with MOST and 90+ Ricoh MFPs New Workflow MFPs are transformed into an enterprise fax system with “walk up” convenience. Faxes are sent at a much faster rate than with standalone fax machines. Fax status can be viewed right from the MFP screen in order to confirm fax delivery. Access to contacts stored in books and add contacts right from the MFP screen .

Freepath – Pathology Laboratory: 

Freepath – Pathology Laboratory Customer Overview Pathology Laboratory designed specifically for Dermatologists and Clinicians. Business Challenges Time was being wasted manually routing and filing multi-part forms. Previous Workflow Multi-part forms were manually faxed or emailed to doctors. Documents were kept in file cabinets, which were difficult to maintain. Solution Reform, Tag Doc New Workflow Multi-part forms were recreated with Reform and tagged with a Tag Doc barcode. Upon scanning the documents, Reform determines whether the document should be faxed or emailed to the doctor. Scanned documents are also automatically archived and indexed to their digital archive system, DocumentMall.