Welcome! : Welcome! Welcome to the Hazard and Security Plan Workshop Module One
Hazard and Security Plan (HSP) Workshop TCRP Project No. J-10D : Hazard and Security Plan (HSP) Workshop TCRP Project No. J-10D Module One
Slide3 : Project No. J-10D
Security Planning Tools for Rural, Small Urban,
and Community-Based Public Transportation Operations
The Hazard and Security Plan (HSP)
Prepared for
Transit Cooperative Research Program
TRANSPORTATION RESEARCH BOARD
National Research Council
NAS-NRC
by
AECOM Consult
2751 Prosperity Avenue, Suite 300
Fairfax, VA 22031
in association with
Maier Consulting
Peter Schauer Associates Module One
Workshop Goals : Workshop Goals Develop and foster a reasonable approach to hazards and security
Become familiar with the terms and elements of hazard and security planning
Draft an HSP (hazard and security plan)
Provide participant learners with the knowledge and skills necessary to successfully develop and implement a hazard and security plan at their agency: Module One
Your Workshop Materials : Your Workshop Materials
Agenda
Class Roster
Discussion notes (slides)
HSP
Yellow highlighter
Sticky notes and markers
HSP instructions
HSP Idea file
CD with HSP and sample policies and procedures Module One
Workshop Ground Rules : Workshop Ground Rules All ideas are welcome.
Observe timeframes.
Listen to each other through “active listening.”
Differences and problems are acknowledged—not “worked.”
Use the mental picture method,
your imagination and make meaning.
Module One
Workshop and HSP Success : Workshop and HSP Success The missing ingredient in hazard and security planning is often imagination…imagine!
Feed your curiosity, your “worry-wart,” the slightly paranoid side of your brain.
The best managers are slightly
paranoid, but to prevent problems
they take action…Take Action! Module One
The Hazard and Security Plan : A hazard and security plan (HSP) is a template for producing a transit agency security plan.
Includes documents, responsibilities, training assignments, and related materials.
Uses an “all hazards” framework—an approach flexible enough to be applied to more than one type of event or situation. The Hazard and Security Plan Module One
Plan Organization : Plan Organization Outline Purpose and Scope of the Plan Who Does What? Detailed Solutions to Likely Issues Keeping the Plan Current Transit examples
FTA guidance
Non-transit policies
Other guidance Your ideas, needs
FEMA guidance
State and local emergency plans
FTA plans Module One
Resent...that we even have to... : Resent...that we even have to... “Over there.” Here
Invasive plants. Kudzu There
...the altered landscape
What do you expect
when you purchase a chain saw
or other power tool?
Play book just like a sports team or a
dance choreography...but you have to
practice, practice, practice... Module One
Any plan is better than no plan. : Any plan is better than no plan. “In preparing for battle I have always found that plans are useless, but planning is indispensable.”
Dwight D. Eisenhower Supreme Allied Commander in WWII, Europe 34th US president
Module One
Cost Benefit to Entire Community : Cost Benefit to Entire Community Transit security and emergency planning benefits the agency and local agencies, including…
Local responders (police, fire, emergency medical services, coroner, and local public health department)
Planning organizations (local emergency management agency, local emergency planning committee, and local government)
Mutual aid partners and regional agencies (who provide support during an emergency and support planning activities) Module One
Cost Benefit of Preparing HSP : Cost Benefit of Preparing HSP The deer that looks up all the time never gets enough to eat. The deer that never looks up gets eaten. Module One
Cost Benefit : Cost Benefit One does not want to be like the deer that looks up all the time or the deer that never looks up. Both incur costs that are substantial…slow death or fast death.
A balanced approach is the goal of this workshop and the HSP approach.
Assess your reasonable hazards and security issues and prepare for those. Module One
Be Prepared But Be Balanced : Be Prepared But Be Balanced The law of diminishing returns applies to anxiety, as to so much else. A little anxiety may yield marked protective gains, but more fear may not be worth the costs. Module One
Be Prepared But Be Balanced : Be Prepared But Be Balanced A little anxiety will cause you to carefully prepare an HSP and help you avoid panic. Panic means you cannot think clearly so it is important to follow the advice of Ford Prefect (Hitchhiker’s Guide to the Galaxy): “Don’t panic!” Module One
Being Balanced Means We… : Being Balanced Means We… Examine each possible occurrence and think about it calmly, rationally…
Personal
Family
Company-Organization Module One
Examine Each Possible Occurrence : Examine Each Possible Occurrence Impact of Occurrence
Versus
Possibility of Occurrence
(A Vulnerability Assessment)
And Balance with Cost Benefit Module One
Vulnerability Assessment : Vulnerability Assessment Module One
Exercise: Personal HSP : Exercise: Personal HSP Generate a little anxiety and imagine three hazard or security occurrences that could happen the next time you fly on a plane.
Do not generate anxiety to the point of panic.
If you panic you are likely to go into your lizard brain…fight or flight…and then you cannot think rationally.
Write one occurrence per card.
Module One
Flying in a Commercial Airplane : Flying in a Commercial Airplane Probability of occurrence Impact of occurrence Pilot Error Drink Spilled Wing Falls Off Possible Occurrences Module One
Examine Each Possible Occurrence : Examine Each Possible Occurrence There is a remote, extremely remote, chance a wing could fall off, but there is a greater, although slight, chance that a pilot could make an error in judgment resulting in a fatal crash. Drink spills happen often but are rarely, if ever, as a single incident, fatal. Module One
Reasonable Response: Flying : Reasonable Response: Flying Module One
HSP Balance: Fly? Drive? : HSP Balance: Fly? Drive? Module One
Exercise: Family/Home HSP : Exercise: Family/Home HSP Generate a little anxiety and imagine three hazard or security occurrences that could happen in your home.
Do not generate anxiety to the point of panic.
If you panic you are likely to go into your lizard brain…fight or flight…and then you cannot think rationally.
Write one occurrence per card.
Module One
Threats to Your Home : Threats to Your Home Probability of occurrence Impact of occurrence Roof Leak Dog Soils Rug Fire Possible Occurrences Module One
Examine Each Possible Occurrence : Examine Each Possible Occurrence Your house could catch fire. Many homes are destroyed each year by fire. Your family could be injured or killed in a fire, but that is not as likely as your pet dog soiling your rug. Module One
Reasonable Response: House Fire : Reasonable Response: House Fire “Joanne Hayes-White heads the San Francisco Fire Department, but she also oversees a home with three young children. Twice a year, the family has a fire drill to identify exits, ideally two from each room. She makes sure everyone has a pair of sturdy shoes under their bed in case anyone has to flee.”
Wall Street Journal. “Tricks of the Trade.”
January 12, 2005. P. D1. Module One
Exercise: Organization HSP : Exercise: Organization HSP Generate a little anxiety and imagine a hazard or security occurrence that could happen at your system.
Do not generate anxiety to the point of panic.
If you panic you are likely to go into your lizard brain…fight or flight…and then you cannot think rationally.
Write one occurrence per card.
Module One
Transportation System Threats : Transportation System Threats Probability of occurrence Impact of occurrence Robberies/Assaults Vandalism Terrorism Possible Occurrences Module One
Examine Each Possible Occurrence : Examine Each Possible Occurrence Anything could happen… but the HSP process sets out a procedure of evaluating the
Impact of Occurrence
Versus
Possibility of Occurrence
and preparing a balanced approach to all hazard and security occurrences so as to avoid panic and paranoia. Module One
Your Area of Prime Responsibility : You! Your Area of Prime Responsibility Probability of occurrence Impact of occurrence Robberies/Assaults Vandalism Terrorism Possible Occurrences Module One
All-Hazards Security & Emergency Preparedness: Your Areas of Prime Responsibility : All-Hazards Security & Emergency Preparedness: Your Areas of Prime Responsibility Prevent incidents within control and responsibility of transit system
Respond to situations and events
Mitigate loss
Protect passengers, personnel, and critical assets
Support community response with equipment and capabilities
Recover from major events with available resources and programs Module One
Build in a Balanced Approach : Build in a Balanced Approach Build in security and an all-hazards approach to your core values.
If you are able to respond to the “everyday” hazard you will be better able to respond to the major security or major hazard event.
Corrective actions are more expensive than preventive measures. Module One
Core Value Techniques : Core Value Techniques Situation Is there a policy? Stop NOW WHAT??? No Yes Module One
Introduction to HSP Process : Introduction to HSP Process Module One
Systematic Process : Systematic Process Where are we? An inventory step.
Where do we want to go? A policy and vision step.
How do we get from where we are to where we want to go? An operations and action plan. With a feedback loop to maintain the plan which makes it ….strategic…. Module One
HSP Conceptual Approach : HSP Conceptual Approach Establish Policies
Determine Roles
Countermeasures Feedback Loop
Maintain and Revise Plan
Module One
Factors Shaping the Plan: Regulations : Factors Shaping the Plan: Regulations National Incident Management System (NIMS)
State, federal, and local requirements may apply
Commercial driver’s license
Hazardous material storage
OSHA
Drug and alcohol requirements Module One
National Incident Management System : National Incident Management System Key concept: page xi
(NIMS adopted February 28, 2003)
Command and management
Preparedness
Resource management
Communications and information management
Supporting technologies
Ongoing management and maintenance Module One
NIMS Requirements: FY 2005 – State, Local & Tribal : NIMS Requirements: FY 2005 – State, Local & Tribal Complete EMI Course – NIMS, an introduction
Formally recognize NIMS
Establish NIMS baseline
Establish strategy for implementing NIMS
Institutionalize use of Incident Command System Letter from Secretary Ridge to Governors, Sept. 8, 2004 Module One
NIMS Requirements: FY 2006 and FY 2007 : NIMS Requirements: FY 2006 and FY 2007 To receive 2006 preparedness funding, applicants must certify that they have met the FY 2005 NIMS requirements.
NIMSCAST www.fema.gov/NIMSCAST
Module One
The HSP Process : The HSP Process Five steps
Recognize the need
Establish policies
Determine organization, roles, and responsibilities
Prepare countermeasures
Maintain plan Module One
Slide44 : 1 2 3 4 Module One
Key Terms : Key Terms Page 83 Glossary
Review list in Glossary…any questions? Module One
Key Terms : Key Terms Prevention
Mitigation
Preparedness
Response
Recovery Module One
Prevention: A Working Definition : Prevention: A Working Definition Actions taken to try to ensure that incidents do not occur.
Give an example of a prevention activity.
Module One
Prevention: Keeping the Vehicle Secure : Prevention: Keeping the Vehicle Secure Driver’s Vehicle Checklist
Mechanic’s Vehicle Checklist
Vehicle Key Policy
Securing Vehicles During the Shift
Securing Vehicles at the End of the Shift
Route Maintenance Issues
Prohibited Items on the Bus Module One
Mitigation: A Working Definition : Mitigation: A Working Definition Actions you take to reduce or eliminate long-term risk from hazards and their effects to reduce the asset loss or human consequences of an event.
Give an example of a mitigation activity. Module One
Mitigation: After An Event Occurs : Mitigation: After An Event Occurs Accident Policy
Driver Management of Security Situations
Checking Weather and Other Hazardous Conditions
Module One
Preparedness: A Working Definition : Preparedness: A Working Definition Actions you take to anticipate and minimize the impacts of events.
Planning measures taken to ensure that reactions to events are efficient and effective.
Give an example of a preparedness activity. Module One
Preparedness: Training Before an Event : Preparedness: Training Before an Event Roles in Security/Emergency Management
Supervisor
Mechanic
Dispatcher
Operator
New Employee Training on Security Awareness
Policy for Understanding Local Threats
Employees Taking NIMS on-line training Module One
Response: A Working Definition : Response: A Working Definition Those activities you undertake to react to events.
Give an example of a response activity. Module One
Response : Response Determining there is a problem
Communicating
Mobilizing Module One
Recovery: A Working Definition : Recovery: A Working Definition Actions you take to get things back to normal.
Give an example of a recovery activity. Module One
Recovery : Recovery Review Insurance Policies
Review HSP
Review Backup Location Plan
Cleanup/Inspection
Documentation of Vehicle Use
Evaluation Response
Oversee Recovery/Restoration Module One
Countermeasure: A Working Definition : Countermeasure: A Working Definition A specific policy or procedure to counter or offset an action.
Give an example of a countermeasure.
Module One
Sample Countermeasures/Solutions: Vandalism : Sample Countermeasures/Solutions: Vandalism Reduce the likelihood of occurrence Education in schools, community outreach Reduce probability/ severity of consequences Graffiti-resistant materials Prepare for incidents that inevitably occur Extra care at Halloween React to hazard and security incidents Reporting and removal from service Recover from incidents that have occurred Supplying maintenance staff with clean-up materials Module One
Sample Countermeasures/Solutions: Winter Storm : Sample Countermeasures/Solutions: Winter Storm Reduce the likelihood of occurrence None Reduce probability/ severity of consequences Listen to weather forecasts for warnings Prepare for incidents that inevitably occur Driver training for bad weather operations React to hazard and security incidents Develop severe weather emergency drop points Recover from incidents that have occurred Review insurance policies Module One
Overview of Section 1: Defining the Plan : Overview of Section 1: Defining the Plan What does HSP do?
When is HSP activated?
What are the agency’s basic assumptions?
(HSP Page 1) Module Two
Section 1: Establish Policies : Section 1: Establish Policies Page 1
Purpose of the Hazard and Security Plan (HSP)
Situations covered by the HSP
Statements of Belief and Limitations
Module Two
Purpose of the Hazard and Security Plan (HSP) : Purpose of the Hazard and Security Plan (HSP) Page 2
“…set out Your Community Transit’s procedures for maintaining a safe and secure operations and service environment for passengers, employees and volunteers, and the surrounding community.” Module Two
The Inventory Step : The Inventory Step What is possible?
What could happen and what is the impact?
What are reasonable policies for our organization? Module Two
What Is Possible? : What Is Possible? Security Incidents Vandalism/Graffiti, Theft/Burglaries,
Assault, Disruptive Behavior, Trespassing
Severe Weather
Floods, Winter Storms,
Windstorms/Hurricanes, Tornadoes, Thunderstorms, Wildfire, Earthquake
Module Two
What Is Possible? : What Is Possible? Man-Made Emergencies
Terrorism, Acts of Extreme Violence, National Emergency, Weapons of Mass Destruction (WMD)
Technological Hazards
Hazardous Materials Accidents, Radiological Emergencies, Transportation Accidents Module Two
What Is Possible? : What Is Possible? Energy-Related Hazards and Energy Shortages/Outages
Natural Gas/ Petroleum/ Electrical Transmission/Power Shortages/ Outages. Energy/Food Shortages
Water Shortages.
Other
Evacuations through Service Area. Module Two
Exercise: Map Your Service Area : Exercise: Map Your Service Area Examine the map in your packet.
From the previous list and any other hazards and security issues you might think of, identify all the situations on the map that might occur. Module Two
Exercise: Map Your Service Area : Exercise: Map Your Service Area Module Two
Exercise: Map Your Service Area : Exercise: Map Your Service Area Module Two
Exercise: Map Your Service Area : Exercise: Map Your Service Area Module Two
Exercise: Map Your Service Area : Exercise: Map Your Service Area Module Two
Exercise: Map Your Service Area : Exercise: Map Your Service Area Module Two
Exercise: Map Your Service Area : Exercise: Map Your Service Area Draw a rough sketch of your home area and identify hazards and security issues. Module Two
Approach to the Hazards And Security Issues You Have Identified : Approach to the Hazards And Security Issues You Have Identified “Chance Favors the Prepared.”
-L. Pasteur
The HSP presents a systematic approach to hazards and security issues.
It is a strategic process…many feedback loops.
You have started the process by drawing your map.
Module Two
Situations Covered by the HSP : Situations Covered by the HSP Table Page 3
Contains the issue or event.
Contains the description and comments on the event.
Contains the likelihood, frequency, and past occurrences.
Questions… Module Two
Table Page 3 : Table Page 3 How do you propose to collect this information?
How can you be certain your information is complete?
Who will collect information?
Module Two
Table Page 3 : Table Page 3 Review the table and place a check mark by those security incidents you will address in your plan.
Module Two
Statements of Belief and Limitations : Statements of Belief and Limitations Page 7
Review the eleven belief and limitation statements.
Which of the statements do you believe is most important?
How would you go about filling in the blanks and developing additional statements specifically tailored to your agency? Module Two
Overview of Section 2: Organization, Roles and Responsibilities : Overview of Section 2: Organization, Roles and Responsibilities Who does what?
What if the responsible party is unavailable?
How do I contact the right person? (HSP Page 10) Module Three
Section 2: Organization, Roles, and Responsibilities of Agencies and Personnel : Section 2: Organization, Roles, and Responsibilities of Agencies and Personnel Page 10
Responsibilities
Continuity of services
Contact information
Module Three
A. Responsibilities : A. Responsibilities Who does what when
Not limited to your agency personnel
A comprehensive statement of all relevant personnel in your area
Review Table, List of Key Personnel and HSP Responsibilities, Pages 11-14. Module Three
A. Responsibilities : A. Responsibilities Review Table, List of Key Personnel and HSP Responsibilities, Pages 11-14.
What agencies will you need to involve in preparing your HSP? Module Three
A. Responsibilities : A. Responsibilities Review Table, List of Key Personnel and HSP Responsibilities, Pages 11-14.
For the task responsibilities that relate directly to your agency, place a check mark by those you already do.
Module Three
A. Responsibilities : A. Responsibilities Review Table, List of Key Personnel and HSP Responsibilities, Pages 11-14.
Who currently leads any county-declared emergency in your home area? Module Three
A. Responsibilities : A. Responsibilities Review Table, List of Key Personnel and HSP Responsibilities, Pages 11-14.
What task from the entire list seems most difficult? Module Three
B. Continuity of Services : B. Continuity of Services Pages 14-15
Lines of Authority/Responsibility
Backup Facilities
Backup Records
Succession of Personnel Module Three
Lines of Authority : Lines of Authority Page 14
Of the four items listed under “Lines of Authority/Responsibility,” which one will require the most time and thought from your agency? Module Three
Backup Facilities : Backup Facilities Page 14
What are some considerations when selecting a backup facility? Module Three
Backup Records : Backup Records Page 15
What are your essential records and what problems do you anticipate in establishing backup records? Module Three
Succession of Personnel : Succession of Personnel Page 15
What are two possible uses of the list of succession?
What would be some criteria for succession? Module Three
C. Contact Information : C. Contact Information Page 16
How often should the contact list be revisited and updated?
Who should be responsible for updates?
What procedures could you put in place to update the contact list? Module Three
Overview of Section 3: Countermeasures and Strategies : Overview of Section 3: Countermeasures and Strategies Menu of policies and procedures
Use expert guidance and other agency experience
Ready to implement (fill-in format, but can be tailored to agency needs)
Divided into categories by type of countermeasure (HSP Page 18)
Module Four
Section 3: Countermeasures and Strategies : Section 3: Countermeasures and Strategies Page 18
Prevention
Mitigation
Preparedness
Response
Recovery
Module Four
Five Principal Activities : Five Principal Activities Review the chart on page 20 Module Four
Prevention : Prevention Actions to reduce the likelihood that an event will occur.
Give an example of a prevention activity. Module Four
Prevention : Prevention There are 22 prevention activities listed on the chart on pages 22-23. Rate the ease of conducting the activity as easy or hard. Module Four
Prevention : Prevention Pages 22-23 Rate each item: Easy or Hard
Driver’s Vehicle Checklist
Mechanic’s Vehicle Checklist
Employee Badge Policy
Visitor Badge Policy
Vehicle Key Policy
Facility Key Policy
Securing Vehicles During the Shift
Module Four
Prevention : Prevention Pages 22-23 Rate each item: Easy or Hard
Securing Vehicles at the End of the Shift
Securing the Facility
Prohibited Items
Shipping and Receiving Security Policies
Petty Cash Use Policy Module Four
Prevention : Prevention Pages 22-23 Rate each item: Easy or Hard
Fare Evasion Policy
New Employee Screening
Preventing and Responding to Disruptive, Threatening, or Violent Behavior
Workplace Bullying
Report Hazards to Management Staff Module Four
Prevention : Prevention Pages 22-23 Rate each item: Easy or Hard
Passenger Security Communications
Security Devices
Policy for Reassessing Bus Stop Locations
Update HSP
Include Security Design Considerations into New Building Construction/Selection Module Four
Mitigation: A Working Definition : Mitigation: A Working Definition Actions you take to reduce the asset loss or human consequences of an event.
Give an example of a mitigation activity.
Module Four
Mitigation : Mitigation Page 34
There are 10 mitigation activities listed.
For which activities do you already have an established written policy?
Module Four
Mitigation : Mitigation Page 34
There are 10 mitigation activities listed.
Rate the ease of establishing and maintaining the activities, easy or hard?
Module Four
Preparedness: A Working Definition : Preparedness: A Working Definition Actions you take to anticipate and minimize the impacts of events.
Planning measures taken to ensure reactions to events are efficient and effective.
Give an example of
a preparedness activity. Module Four
Preparedness : Preparedness Pages 41-42
In the table “Preparedness Activities,” which activities do you already engage in?
What are the heightened alert levels referred to in items 24 and 25? Module Four
Alert Levels : Alert Levels Module Four
Preparedness : Preparedness Pages 41-42
There are 25 preparedness activities listed. Which activities do you already have in place?
Of those that you do not currently have in place, what problems or concerns do you anticipate in establishing the missing preparedness activity?
Are there any items that could be added to the list? Module Four
Preparedness : Preparedness Pages 41-42 Rate each activity as “easy” or “hard” and “must have” or “optional.”
On-board Emergency Supplies
Supervisors’ Role in Security/Emergency Management
Mechanics’ Role in Security/Emergency Management
Dispatchers’ Role in Security/Emergency Management
Policy for Backing up Computers
Policy for Storage of Computer Backup Data at an Off-site Location Module Four
Preparedness : Preparedness Pages 41-42 Rate each activity as “easy” or “hard” and “must have” or “optional.”
Policy for Storage of Key Agency Documents at an Off-site Location
Policy for Understanding Local Threats
Update Employee/Responder Contact List
Fiscal Security Planning
Test Fire Alarms, Fire Suppression Equipment, and Smoke Detectors
Test Backup Power Generation
Conduct Agency Emergency Response Drills Module Four
Preparedness : Preparedness Pages 41-42 Rate each activity as “easy” or “hard” and “must have” or “optional.”
Participate In Regional Drills
Mutual Aid Agreements with Law Enforcement
Mutual Aid Agreements with Fire Department
Mutual Aid Agreements with Emergency Medical Services (EMS)
Mutual Aid Agreements with Emergency Planning Organization Module Four
Preparedness : Preparedness Pages 41-42 Rate each activity as “easy” or “hard” and “must have” or “optional.”
Mutual Aid Agreements with Others
NIMS training
New Employee Training on Security Awareness
Disciplinary Actions of Employees Who Are Potential Threats to the Agency
Policy for Processing FTA Alerts
Emergency Service Changes
Facilities Inspections at Elevated Alert Levels Module Four
Response: A Working Definition : Response: A Working Definition Those activities you take to react to events.
Give an example of a response activity. Module Four
Response : Response Pages 52-53
In the table, “Response Activities,” there are 20 response activities. (These are described on pages 54-69.)
What is the central theme of all the response activities?
What do you need to do to make sure that theme is advanced at your agency? Module Four
Response : Response Pages 52-53
Which response activities do you already have in place?
Rate each activity with regard to your resources as “easy” or “hard.” Module Four
Response : Response Easy or Hard?
Policy for Requesting Agency Assistance for Security Incidents and Other Hazards
Emergency Drop Points
Evaluating and Managing Suspicious Activities
Evaluating Suspicious Substances or Packages
Handling a Suspicious Package,
Device, or Substance Module Four
Response : Response Easy or Hard?
Radio Usage Policy
Cell Phone Usage Policy
Aborting or Changing Route Due to a Hazard
Policy for Filing an Incident Report
Notification of Emergency
Bomb Threat Checklist
Checklist to Use When Contacted by the Designated Local Emergency Manager
Normal Hours Emergency Response Policy
After Hours Emergency Response Policy
Module Four
Response : Response Easy or Hard?
Mobilization Resource List
Emergency Press Release
Evacuation Procedures
Policy for Requesting Outside Assistance for Security Incidents and Other Hazards
Short-Term Response
Emergency Escape Procedures and Routes Module Four
Response : Response Pages 54-69
Of the items listed, which do you think is most important?
Why did you select that item?
Module Four
Response Activities : Response Activities When selecting emergency drop points, what should you consider? Module Four
Response Activities : Response Activities Radio use: How would you assess your current radio use?
If you do not use two-way radios, what are your plans for communicating when needed? Module Four
Recovery: A Working Definition : Recovery: A Working Definition Actions you take to get things back to normal.
Give an example of a recovery activity. Module Four
Recovery Activities : Recovery Activities Page 70 Recovery Activities
Review Insurance Policies
Review HSP
Review Backup Plan
Cleanup/Inspection
Document Vehicle Use
Evaluate Response
Oversee Recovery/Restoration
Module Four
Recovery : Recovery For Item 6, page 72, “Evaluate Response,” what do you imagine will be the most difficult elements to evaluate?
Why is the evaluation so important?
What will you do with the evaluation? Module Four
Overview of Section 4: Plan Maintenance : Overview of Section 4: Plan Maintenance When should the plan be reviewed?
How should it be updated?
Who should get a copy? (HSP Page 74) Module Five
Section 4: Plan Maintenance : Section 4: Plan Maintenance Page 74
Review and Changes
Assessment
Distribution
Module Five
Review and Changes : Review and Changes Page 75
The HSP should be reviewed at least once a year, but which elements should be reviewed more frequently?
What would cause you to revise your HSP?
How will you ensure that the HSP is coordinated with all your policies? “It is a bad plan that admits of no modification.”
-Publius Syrus (42 BC) Module Five
Assessment : Assessment Use the checklist on pages 77-80 to gain an overview of what needs to be done.
Review “FTA Top 20 Security Program Action Items for Transit Agencies” contained in Attachment B of the HSP instructions.
Review “Capabilities Checklist” in Attachment A of the HSP instructions.
Module Five
Distribution : Distribution Page 81
Who in your organization should receive a copy of the HSP?
Who outside of your organization should receive a copy of the HSP? Module Five
Summary and Review : Summary and Review Describe the Core Value Techniques to address hazard and security whether you have a plan or not. Module Six
Core Value Techniques : Core Value Techniques Situation Is there a policy? Stop NOW WHAT??? No Yes Module Six
Summary and Review : Summary and Review Is the HSP a difficult process?
What are the budgetary questions you should ask? Module Six
Not Difficult: Requires Due Care : Not Difficult: Requires Due Care Module Six
Budget Considerations : Budget Considerations In developing the HSP, the agency should ask the following questions:
How much money is available, in the short and long term, to fund physical protection, training, and preparedness enhancements?
Are additional funding sources available from federal, state, local, and/or private sources?
Is there a process for accounting for emergency response cost by the agency? Module Six
Summary and Review : Summary and Review Describe or draw the conceptual approach to the HSP. Module Six
HSP Conceptual Approach : HSP Conceptual Approach Establish Policies
Determine Roles
Countermeasures
Feedback Loop
Maintain and Revise Plan
Module Six
Summary and Review : Summary and Review What is the key lesson of the Mountain Lion and Deer pictures that I showed you earlier? Module Six
Cost Benefit of Preparing an HSP : Cost Benefit of Preparing an HSP The deer that looks up all the time never gets enough to eat. The deer that never looks up gets eaten. Module Six
Summary and Review : Summary and Review What are the five terms that we learned with the picnic and fly swatter example, that are integral to the HSP steps, and that reflect the needs of the National Incident Management System (NIMS)? Module Six
Key Terms : Key Terms Prevention
Mitigation
Preparedness
Response
Recovery Module Six
Summary and Review : Summary and Review What is the key lesson of the exercise we went through about airplanes, your home and your transit service?
What are your four areas of primary responsibility when it comes to hazards and security?
Module Six
Vulnerability Assessment : Vulnerability Assessment Module Six
Personal: Flying in a Commercial Airplane : Personal: Flying in a Commercial Airplane Probability of occurrence Impact of occurrence Pilot Error Drink Spilled Wing Falls Off Possible Occurrences Module Six
Family: Threats to Your Home : Family: Threats to Your Home Probability of occurrence Impact of occurrence Roof Leak Dog Soils Rug Fire Possible Occurrences Module Six
Your Transit System Threats : Your Transit System Threats Probability of occurrence Impact of occurrence Robberies/Assaults Vandalism Terrorism Possible Occurrences Module Six
Your Area of Prime Responsibility : You! Your Area of Prime Responsibility Probability of occurrence Impact of occurrence Robberies/Assaults Vandalism Terrorism Possible Occurrences Module Six
All-Hazards Security & Emergency Preparedness: Your Areas of Prime Responsibilities : All-Hazards Security & Emergency Preparedness: Your Areas of Prime Responsibilities Prevent incidents within control and responsibility of transit system
Respond to situations and events
Mitigate loss
Protect passengers, personnel, and critical assets
Support community response with equipment and capabilities
Recover from major events with available resources and programs Module Six
Summary and Review : Summary and Review Take five minutes and sketch out a calendar of events for finalizing your HSP.
For what areas of the HSP do you feel you need more assistance or background material?
Module Six
Resources : Resources Transit agencies are encouraged to seek help…
Law enforcement
Local emergency managers
Review state and regional plans
Reference materials (such as FEMA How-To guides)
Work with other transit agencies
Map out hazards
Module Six
Resources : Resources Websites: Department of Homeland Security
www.ready.gov
Federal Emergency Management Agency
www.fema.gov
American Red Cross
www.redcross.org
Module Six
Resources : Resources Websites: Transportation Research Board
www.trb.org
Federal Transit Administration www.fta.dot.gov
Volpe Center
www.transit-safety.volpe.dot.gov
Module Six Also see the resource list in the HSP and CD-ROM
Evaluation : Evaluation Please complete the evaluation form.
Each person share with the group something you learned or changed as a result of our time together.
Each person tell the group when you will complete your HSP.
Module Six
Credits and Footnotes : Credits and Footnotes Slides 30, 106, 144:
Transit Workplace Safety and Security Instructor Package. Federal Transit Administration. National Transit Institute.
For general discussion of deer and anxiety, Slides 13, 14, 137:
Marks, I. M., & Nesse, R. M. (1994). Fear and fitness: An evolutionary analysis of anxiety disorders. Ethology and Sociobiology, 15, pages 247-261. Module Six
Adjourn : Adjourn (But never adjourn safety or security!)
Until Next Time,
Thank You! Module Six