IEEE Sections Congress Quebec City, Canada 19 – 22 September 2008 Mark Ciechanowski, P.E. Region 4 Sections Congress Coordinator (Presentation to Region 4 on January 27, 2007) : IEEE Sections Congress Quebec City, Canada 19 – 22 September 2008 Mark Ciechanowski, P.E. Region 4 Sections Congress Coordinator (Presentation to Region 4 on January 27, 2007)
OVERVIEW : OVERVIEW What
Details for the conference
Why Is This Information Important?
Information you need now to start planning cost $, people
Present this Presentation to your Section Executive Committee
Presentation Survey
How many of you have heard of Sections Congress?
How many of you have attended in the past?
How many have not attended, but plan to attend 2008?
Every Section plans to attend
IEEE Sections Congress 2008 : IEEE Sections Congress 2008 Hilton Quebec Hotel
Sleeping Rooms/Region meetings
Quebec City Convention Center
Sections Congress Events
Quebec City, Canada
19 – 22 September 2008
Québec City : Québec City Québec was founded by the French explorer Champlain in the early 17th century. It is the only North American city to have preserved its ramparts, together with the numerous bastions, gates and defensive works which still surround Old Québec. The Upper Town, built on the cliff, has remained the religious and administrative centre, with its churches, convents and other monuments like the Dauphine Redoubt, the Citadel and Château Frontenac. Together with the Lower Town and its ancient districts, it forms an urban ensemble which is one of the best examples of a fortified colonial city.
What is Sections Congress? : What is Sections Congress? Triennial gathering of IEEE grassroots leadership to
network with other Section leaders
attend training programs
develop recommendations to guide the future of the Institute
Past Outcomes of Sections Congress : Past Outcomes of Sections Congress Recommendations
Email aliases
used by 65,000 members
Entity Web Hosting
used by 200 Sections
doesn’t include conferences, Chapters, Societies
New SAMIeee
eNotice Service Delegates vote on real issues and improvements
2007 Activities : 2007 Activities January
Request input from Sections regarding content for 2008 SC Program
February
RAB to approve SC08 Theme
Confirm SC08 Schedule of events
February - September
SC08 Program Committee will be developing program (tracks, core track training theme)
SC08 Speakers : SC08 Speakers On official notice for speakers will be distributed by the SC08 Program Committee.
Each Regional SC08 Coordinator will be requested to coordinate these nominations & forward to SC08 Program Committee.
SC08 Speakers : SC08 Speakers Speakers should be aware that funds are not available within the Sections Congress budget to pay for speaker travel.
Speakers' attendance must be supported either by their IEEE organizational unit (Region, Section, Society, RAB, TAB, EAB, etc.), their employer, or be self-funded.
Will receive no monetary compensation for their participation.
Unless the speaker is also a primary delegate, the speaker will also be responsible for the registration fee (which covers meals at Congress).
Will your Section be there? : Will your Section be there? Ensure your Section’s participation in SC 2008 by:
Start budgeting NOW to send at least a primary delegate
Keep your officer reporting up-to-date, in order that Sections Congress information will be sent to the right contact
Start planning now
Goal – have 100% participation from Sections
Preliminary Schedule of Events (Based upon SC05 Schedule) : Preliminary Schedule of Events (Based upon SC05 Schedule) Friday, 19 September
Opening Ceremony, Regional Dinners
Saturday, 20 September
Core Track and Breakout Sessions
IEEE Honors Ceremony
Sunday, 21 September
Breakout Sessions
Social Event for all (Tentative)
Monday, 22 September
Closing Ceremony
Voting/Results of SC’08 Recommendations
IEEE Honors Ceremony : IEEE Honors Ceremony The IEEE Board of Directors has agreed to conduct the 2008 IEEE Honors Ceremony with IEEE Sections Congress.
The ceremony highlights the accomplishments of each year's IEEE Award and Medal recipients.
All SC’08 participants will be invited to attend the ceremony on Saturday, 20 October 2008.
Regional Committee Meetings : Regional Committee Meetings In keeping with past practice, each Region will be provided with an opportunity to conduct a Regional Committee meeting prior to/after SC08.
Specifics dates for each Region meeting to be determined based upon meeting requirements/hotel availability.
Funding to attend a Region meeting will be the responsibility of the Region and/or Section
Common Questions : Common Questions What is a primary delegate?
This individual will be the Section representative who will vote on the recommendations developed at SC’08
Who determines the primary delegate of the Section?
Normally, this individual is the Section Chair or the incoming Section Chair but it is determined by the Section Executive Committee.
How many delegates can my Section send to the SC’08?
There is no limit to the number of delegates that a Section can send but only one individual can be designated as the primary delegate. For example, our section typically sends an additional two or three officers Many in IEEE recommend the incoming Section Chair
Registration Fee : Registration Fee What is the registration fee?
This has not been established yet. In the past, the fee has been waived for primary delegate from each Section. All other delegates will be required to pay the registration fee.
What does the registration fee cover?
Allows an individual to attend SC’08 & it covers all meals & Congress events
What is the registration fee for guests?
Has not been established yet
Additional Expenses : Additional Expenses Primary Delegates
Sections should budget funding to cover sleeping room (3 or 4 nights), non-congress meals, ground transportation and airfare expenses.
Note – in the past, RAB has allocated funds to support the attendance of a primary delegate from each Section.
Additional Delegates
Include budget as noted above but also include funding to cover the registration fee.
Traveling to Quebec City : Traveling to Quebec City Jean-Lesage International Aéroport
More than 10 airlines offer over 300 weekly flights from/to many North American, South American and European destinations.
Over 25 non-stop daily flights are offered to major hubs in Eastern Canada (Montreal, Toronto) and the USA (New York, Detroit, Boston).
Approximately 20 Kilometers from SC08 Hotel
Airport Info - Code: YQB : AIRPORT Hotel Airport Info - Code: YQB Example: currently $525
direct from Detroit Hotel $217/night ? Hotel Convention Center
Passports : Passports All passengers including Canadian and U.S. citizens will be required to present a valid passport when traveling to/from Canada.
Visa Requirements : Visa Requirements Many people do not require a visa to visit Canada. These include:
Citizens of Andorra, Antigua and Barbuda, Australia, Austria, Bahamas, Barbados, Belgium, Botswana, Brunei, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Iceland, Ireland, Israel (National Passport holders only), Italy, Japan, Liechtenstein, Luxembourg, Malta, Mexico, Monaco, Namibia, Netherlands, New Zealand, Norway, Papua New Guinea, Portugal, Republic of Korea, St. Kitts and Nevis, St. Lucia, St. Vincent, San Marino, Singapore, Solomon Islands, Spain, Swaziland, Sweden, Slovenia, Switzerland, United States, and Western Samoa;
Visit http://www.cic.gc.ca/english/visit/visas.html for more information
Questions - Contact a Canadian embassy, high commission or consulate on what you will need before traveling to Canada.
Characteristics of a Primary Delegate : Characteristics of a Primary Delegate Actively prepare for sections congress by participating in their region/section activities by discussing issues with their colleagues
Be willing to be an active learner/participant in sessions
Actively consider issues as they are brought forward
Be an informed voter on the recommendations
Be a communicator of information learned at sections congress to the Region, Section and Chapters
Sections Congress Locations Rotates among Regions : Sections Congress Locations Rotates among Regions 1984 – Boston, MA, USA (1)
1987 – Anaheim, CA, USA (6)
1990 – Toronto, Canada (7)
1993 – San Juan, Puerto Rico (9)
1996 – Denver, CO, USA (5)
1999 – Minneapolis, MN, USA (4)
2002 – Washington DC, USA (2)
2005 – Tampa, FL, USA (3)
2008 – Quebec City, Quebec, Canada (7)
SC08 Steering Committee : SC08 Steering Committee Paul Fortier Steering Committee Chair
Andre Morin Vice Chair
Yves de Villers Local Org. Committee Chair
Xavier Maldague Program Committee Co-Chair
Mohamed El-Hawary Program Committee Co-Chair
Ferial El-Hawary R7 Director Elect
Cecelia Jankowski RAB Secretary
Mark Ciechanowski, P.E. Region-4 Region Coordinator
Send any questions to sc-coordinator@ieee.org
Additional Information : Additional Information
Visit the following URL for updated information on SC’08
www.ieee.org/sc2008
Takeaways : Takeaways This presentation
Present to your Section Executive Committee
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