Eurogene Presentation

EUROGENEThe First Pan-European Learning Service in the Field of GeneticsProject: ECP-2006-EDU-410018: 

KICK – OFF MEETING 30 - 31 October 2007 Ronzano (BO) - Italy EUROGENE The First Pan-European Learning Service in the Field of Genetics Project: ECP-2006-EDU-410018 co-funded by the Community programme eContentplus eContentplus 2006

Financial and Administrative Issues: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 2 Financial and Administrative Issues PROJECT OVERVIEW Michele Bianco

Partner 01 – EGF (Coordinator): 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 3 Partner 01 – EGF (Coordinator) EGF - Presentation: The European Genetics Foundation – EGF – is the is the leading partner (Coordinator) of the EUROGENE Project. EGF has coordinated more then 10 EU funded projects and has gained a proved experience in management and coordination. EGF was founded in 1996 by a group of researchers who were already involved in the activity of the European School of Genetic Medicine, set up in Sestri Levante (Genova, Italy) in 1988 by Professor Victor A. McKusick (Baltimore, USA) and Professor Giovanni Romeo.   EGF Activities range from the organisation of high level scientific training (the Nobel Prize Mario Capecchi is the director of the ESGM Cancer Genetics course) to the development of distance learning tools using the latest web technologies available. To enhance the availability, the share and the quality assessment of digital educational contents is an integrating part of EGF efforts to improve the competitiveness of training and research in Europe in the field of Genetics.

Partner 01 – EGF: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 4 Partner 01 – EGF EGF – Key Staff: Prof Giovanni Romeo: President Michele Bianco: Managing director and Project Coordinator Andrea Zanolla: Project Manager Giuseppe Curcio: EGF digital contents manager Alberto Goldoni: ICT staff Matteo Barsotti: ICT staff Margherita Beltrame, Serena Paterlini: coordination activities and consortium management and enhancement

EUROGENE – Project data: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 5 EUROGENE – Project data EUROGENE Full title: The First Pan-European Learning Service in the Field of Genetics EC Program: eContentplus (2006) Call: Call for proposals for indirect actions under the multiannual Community Programme to make digital content in Europe more accessible, usable and exploitable (Official Journal 2006 C 172/24) Action : Educational content: 4.1 Targeted Projects for educational content Contract: n. ECP-2006-EDU-410018 Start date: 1 October 2007 Duration: 3 years Budget: Eur 3.599.994 co-funded at 50% by the EC

EUROGENE – General Objective: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 6 EUROGENE – General Objective The EUROGENE objective is to migrate towards more efficient development of higher quality (multimedia) didactic material on genetics through the guided editing and “assembly” of educational packages based on the consortium proprietary learning design metadata framework and the sharing of different types of “learning objects” between content owners, in 9 languages.   The project proposes to do so by establishing the EUROGENE web portal as a reference point for the sharing of a critical mass of educational content items and packages, offering an integrated toolset and service for content authors.

EUROGENE – Aim of the Meeting: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 7 EUROGENE – Aim of the Meeting Here are some key elements for the Meeting: 1- All partners understand the EUROGENE Project 2- All partners understand administrative behaviour within the Project 3- All partners should go home with a precise list of action items and tasks 4- At this stage all partners should be aware that we must achieve 70 CP within the 3 years. 5- All partners should be aware that we should achieve 300.000 content items in the 3 years 6- All partners should be aware that we should progressively achieve a sustainable business model for Eurogene.

EUROGENE – Partners List: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 8 EUROGENE – Partners List [1] Month number the participant exits the project [1] Month number the participant exits the project The EUROGENE Consortium is composed by: 16 Content Providers: providing a first content base of 50.000 content items. 5 Technological Partners who will provide the tools for content enrichment, the necessary multilingual translation and the integration of tools in the Portal.

EUROGENE – Partners List: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 9 EUROGENE – Partners List [1] Month number the participant exits the project [1] Month number the participant exits the project

Partners Presentation: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 10 Partners Presentation PARTNERS PRESENTATION 3’ Introduction from each partner

Financial and Administrative Issues: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 11 Financial and Administrative Issues Financial and administrative issues Andrea Zanolla

Financial issues: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 12 Financial issues Total Budget Eur 3.599.994 co-funded at 50% by the EC Pre-financing (EC) – see page 53 of annex 1 for details 3 Instalments up to 80% of the requested Community contribution paid to Coordinator as follows: 1st instalment: 26,5% of the EC Contribution within 45 days from the reception of all partners signed Annex III (Form A). 2nd Instalment: Month 12. 26,5% of the EC Contribution provided the consortium has managed to spend ≥ 70% of the earlier pre-financing and submitted all the reporting to the EC. 3rd Instalment: Month 24 at same conditions. Final Payment (EC) At Project end (M36)

Financial issues : 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 13 Financial issues Justification of costs: Eligible costs will be reimbursed where they are justified by the Beneficiary. The Beneficiary must maintain the accounts of the Project and appropriate documentation to support and justify in particular the costs and time reported in his financial statements. All the working time charged to the Project must be recorded throughout the duration of the contract and be certified by the person in charge of the work designated by the Beneficiary or by the duly authorised financial officer of the beneficiary. Please be aware that the costs you’re allowed to charge to the project are: Travel and Subsistence, Personnel and (only for EGF, SEGESTA and SYSTRAN) Other Specific Costs.

Financial issues : 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 14 Financial issues Please note that: All the Instalments are subject to the reception and approval of the deliverables and of the reporting documentation (progress reports and cost statements). Project accounts and time sheets must be kept for at least 5 years after agreement completion date. All payments by the EC will be made to the Coordinator who will distribute to other beneficiaries.

Financial issues – cost categories: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 15 Financial issues – cost categories Eligible costs: As a general rule Eligible Costs must be: Necessary for the Project Reasonable Cost-effective Incurred during the Project duration Exclude any profit-margin Non-eligible costs: V.A.T. (Please remember to ask for VAT Exemption) Entertainment or hospitality expenses Interests owed Unnecessary expenses Please check Article 13 in Annex II for more details

Financial issues – cost categories: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 16 Financial issues – cost categories Direct costs: Personnel Only the costs of the actual hours worked by the person directly carrying out work under the project may be charged. Such persons must be: directly hired by the beneficiary be remunerated in accordance with the normal practices of the Beneficiary Personnel costs comprise the actual costs (included charges). Personnel costs for the present Project have been calculated on the basis of the data provided by each partner and the Man months assigned. Please check Article 14 in Annex II for more details

Financial issues – cost categories: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 17 Financial issues – cost categories Direct costs: Subcontracting No subcontracting is foreseen by the present Project. Travel and subsistence Each partner has been assigned an amount for travel and subsistence that will cover actual travel and related subsistence costs incurred during and for the Project. Other Costs Only P01, P02 and P12 – other costs cover software licensing and web hosting. Please check Article 14 in Annex II for more details

Financial issues – cost categories: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 18 Financial issues – cost categories Indirect costs: Indirect costs are calculated on a 30% flat rate of the Personnel costs. Overheads cover the following costs, which may not be charged separately: General management and dissemination costs Depreciation of buildings and equipment Rent Insurance Heating, water, electricity Office furniture and office supplies Personal Computers Telecommunication and postal charges Please check Article 14 in Annex II for more details

Financial issues - Cost Statement template: 

Financial issues - Cost Statement template EUROGENE – The First Pan-European Learning Service in the Field of Genetics 19

Deliverables and reporting : 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 20 Deliverables and reporting Progress Reports and Final Report: Progress Reports for this Project are to be submitted every 6 months (see also attached deliverables list). Each Progress Report describes the work progress and results by work packages and tasks both in terms of work done and of costs incurred. Work progress and results: By WP and Task By status of the Deliverables and Milestones By indicators: actual vs. expected Resources employed: By WP. Each beneficiary have to justify the costs incurred in the period. Note that the personnel costs must be consistent with the records of time worked by your staff.

Deliverables and reporting : 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 21 Deliverables and reporting Progress Reports and Final Report: The Final Report has to be submitted at Project end (M36). It describes: all the work done objectives, results and conclusions Exploitation prospects It shall include a summary for publication Please note that: All the templates for the reporting are provided by the Commission and will be sent to you pre-filled with the project data by the Coordinator. WP Leaders will have to manage (obtaining data and information) and merge the reporting from all partners involved in their Work Packages. The Coordinator will produce the final document to be sent to the EC based on the contributions by the WP Leaders (progress reports) and of all the Partners (financial statements).

Deliverables and reporting : 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 22 Deliverables and reporting Deliverables: Deliverables provide information on Project achievements according to: work phases described in the Work Packages (see DoW) time schedule provided in the deliverable list (see DoW – p. 44) Deliverables Submission: Deliverables must be submitted to the EC in paper format as well as in electronic format within the deadlines set in the Description of Work. WP Leaders will submit their (electronic version) deliverables in the apposite template to the Coordinator who will provide to forward them to the EC.

Deliverables and reporting : 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 23 Deliverables and reporting Deliverables Evaluation: The Commission evaluates Deliverables, approve, reject or asks for changes. If the Commission do not send any remarks within 45 days of receipt of Deliverables, the latter shall be deemed to be approved. Please note that: The Commission may revise the approval of any deliverable following an audit or a review (see articles 18 and 19 in Annex II).

Deliverable - template: 

Deliverable - template EUROGENE – The First Pan-European Learning Service in the Field of Genetics 24

Time sheet - template: 

Time sheet - template EUROGENE – The First Pan-European Learning Service in the Field of Genetics 25

Financial and Administrative Issues: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 26 Financial and Administrative Issues You will receive from Andrea Zanolla (by email) all the official templates and forms needed for the project in due time.

Periodical consortium meeting : 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 27 Periodical consortium meeting A Consortium Meeting will be organized each month on an agreed date: each first Wednesday of each month, etc... The tool for this meeting is FLASHMEETING

Financial and Administrative Issues: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 28 Financial and Administrative Issues WORK PACKAGES Described by work package leaders

EUROGENE – Work Packages: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 29 EUROGENE – Work Packages [1] Month number the participant exits the project [1] Month number the participant exits the project

WP1 Project Management (M1-M36): 

WP1 Project Management (M1-M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 30

WP1 Project Management: 

WP1 Project Management EUROGENE – The First Pan-European Learning Service in the Field of Genetics 31

WP2 – User needs analysis (M1-M6): 

WP2 – User needs analysis (M1-M6) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 32

WP2 – User needs analysis : 

WP2 – User needs analysis EUROGENE – The First Pan-European Learning Service in the Field of Genetics 33

WP3 –Sustainability Model (M3-M36): 

WP3 –Sustainability Model (M3-M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 34

WP4 - Development of multilingual domain ontology (M3 – M33): 

WP4 - Development of multilingual domain ontology (M3 – M33) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 35

WP5 - Content enrichment tools & Quality Assurance guidelines (M6-M33): 

WP5 - Content enrichment tools & Quality Assurance guidelines (M6-M33) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 36

WP6 - Content search, query and reuse toolset (M6-M33): 

WP6 - Content search, query and reuse toolset (M6-M33) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 37

WP7 - Platform development and tool integration (M12-M21): 

WP7 - Platform development and tool integration (M12-M21) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 38

WP8 - Discovering and indexing of distributed information (M12-M36): 

WP8 - Discovering and indexing of distributed information (M12-M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 39

WP9 – Assembly and enrichment of educational content (M6 – M36): 

WP9 – Assembly and enrichment of educational content (M6 – M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 40

WP10 – Platform Test (M16 - M21): 

WP10 – Platform Test (M16 - M21) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 41

WP11 – Platform roll-out (M24 – M36): 

WP11 – Platform roll-out (M24 – M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 42

WP11 – Platform roll-out (M24 – M36): 

WP11 – Platform roll-out (M24 – M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 43

WP12 - Platform evaluation (M16-M36): 

WP12 - Platform evaluation (M16-M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 44

WP13 - Awareness and dissemination (M1-M36): 

WP13 - Awareness and dissemination (M1-M36) EUROGENE – The First Pan-European Learning Service in the Field of Genetics 45

AFTERNOON SESSION: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 46 AFTERNOON SESSION Afternoon Session

The Role of Content Providers: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 47 The Role of Content Providers

The Goals in Three years: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 48 The Goals in Three years

How to achieve this Goal: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 49 How to achieve this Goal

The Annotation Process and Tools: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 50 The Annotation Process and Tools

The Search Engine: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 51 The Search Engine

The Search Engine: Where is the information: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 52 The Search Engine: Where is the information WWW EGF repository: Managed repository: Alinari ESHG EJHG Unmanaged repository: Safe and realiable solution Store the information on EGF rep.

The concept of new learning packages: 

EUROGENE – The First Pan-European Learning Service in the Field of Genetics 53 The concept of new learning packages