Introduction to Public Procurement


Presentation Description

No description available.


Presentation Transcript

Slide 1:

1 Introduction to Public Procurement Anura Lokugamage MA (Finance Econ) , PGD (Econ), PGD (Corporate finance) , Dip in IT (SLIDA) , Dip in IT (Thailand), HNDA , DPFM , Dip in Eng (SLIDA) , DIPCA , MAAT, IPFDA


2 " procure", means to "obtain, especially by care or effort". Meaning Of procure

Definition of Public Procurement System:

Definition of Public Procurement System The Procurement System is a function of government that involves using government resources (public funds) to obtain goods, works and services to meet the the needs of the government as it carries out its responsibilities to the citizens. (Dr. Gonzalo de la Cruz Salas)

Slide 4:

4 Example for types of Contracts Supply only BOQ type Contract Lump-sum contract Design and Build Supply only & Installation Measure and pay Supply , Installation & Maintenance

Slide 5:

5 Methods of procurement National Shopping Limited National Competitive Biddings - LNB National Competitive Biddings - NCB Limited International Bidding - LIB International Shopping International Competitive Biddings -ICB

Slide 6:

6 Methods of procurement Pre -Qualification Community Participation Force Accounts Post Qualification BOO , BOT , BOOT ,BRT , BOOST , BT & MOT Single source Procurement

Procurement Process:

7 Procurement Process

Slide 8:

8 Important Stages of the Procurement Process Contact Management & Monitoring Stage Advertising Stage Preparation Stage Award Stage Response Management Stage

Slide 9:

9 Preparation Stage Planning of the Procurement process , Followings are the activities : . Specifying the requirement . Selection of type of Procurement . Selection of method of procurement . Preparation of bidding documents

Slide 10:

10 Advertising Stage Advertising stage includes following activities . Advertising the procurement . Issuance of the SBDs

Slide 11:

11 Response Management Stage Management of the received bids, includes . Opening of the bids . Evaluation of the bids . Negotiation with the bidder(s) . Recommendation to relevant authority

Slide 12:

12 Award Stage Contract awarding activities are: . Approval of the relevant PC . Contract award . Debriefing

Slide 13:

13 Contact Management & Monitoring Stage Management of the contract, includes activities as: . Contract performance . Contract completion . Payment . Dispute resolution


14 Important Elements of the Procurement Process Bid opening Bid evaluation Preparation of Bidding Documents Procurement planning Closing of bids submission Award of contract Issuance of bidding documents

General Principles of Procurement :

15 General Principles of Procurement Subject to Competition Value for Money Transparency Accountability Fairness- (Non-Discrimination) Equal Opportunity Development of Local Business Achievement of National Development Objectives win-win Outcomes.

Competition :


Value for Money :

Value for Money Obligation to spend public funds more economically ,efficiently and effectively to achieve the public interest.


Transparency The ability to understand and see through the process to determine if the process has adhered to the principles and achieved the objectives that the system is trying to implement . Required information are freely available Easy to access the information Can participate to the decision making process


Fairness It is necessary to operate in a manner that is perceived as offering an opportunity for bidders to win contracts in accordance with an agreed set of rules that are not bias to any bidder.

Slide 20:

Good governance key to economic development 2. Procurement absorbs more than 60% of government expenditure (It may vary country to country) 3. Accountability at all levels is therefore important ( Government procurement agencies and individual procurement personnel should be, and be seen to be, accountable to their governments, the end users, the public and suppliers for efficient , cost effective , and fair conduct of their procurement and that mechanisms for scrutiny of the procurement process and avenues for review of complaints should be available ) COMESA- (Common Market for Eastern and Southern Africa) Good Governance in public procurement

Slide 21:

“ Proper exercise of economic , political and administrative authority to manage a country’s affairs at all levels” Good Governance


22 Good Governance

Good governance can promote through::

Good governance can promote through: Proper procurement planning Proper Bidding document Transparent invitations to Bidders Efficiency and fairness in the Evaluation process Fair award of contracts Effective implementation – On time completion ,delivery and installation Independence of the Public Audit function


24 End

authorStream Live Help